676-26-702 Specifications.pdf

SPECIFICATION

VA Project No. 676-26-702

INSTALL DDPO PER CSR 2025

VA Tomah Medical Center

Tomah, Wisconsin

01/07/2026

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 05-21 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 12-25 01 33 23 Shop Drawings, Product Data, and Samples 06-21 01 35 26 Safety Requirements 07-20 01 74 19 Construction Waste Management 01-21

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 03 – CONCRETE

Not Used

DIVISION 04 – MASONRY

Not Used

DIVISION 05 – METALS

Not Used

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

Not Used

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

Not Used

DIVISION 08 - OPENINGS

Not Used

DIVISION 09 – FINISHES

Not Used

00 01 10-2

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 10 – SPECIALTIES

Not Used

DIVISION 11 – EQUIPMENT

Not Used

DIVISION 12 – FURNISHINGS

Not Used

DIVISION 13 - SPECIAL CONSTRUCTION

Not Used

DIVISION 14– CONVEYING EQUIPEMENT

Not Used

DIVISION 21- FIRE SUPPRESSION

Not Used

DIVISION 22 – PLUMBING

Not used

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

DIVISION 25 – INTEGRATED AUTOMATION

Not Used

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 01-16 26 05 19 Low-Voltage Electrical Power Conductors and Cables 01-17 26 05 26 Grounding and Bonding for Electrical Systems 01-17 26 05 33 Raceway and Boxes for Electrical Systems 01-18 26 27 26 Wiring Devices 01-18

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19 27 05 33 Raceways and Boxes for Communications Systems 10-18 27 10 00 Control, Communication and Signal Wiring 06-15 27 15 00 Communications Structured Cabling 01-16

00 01 10-3

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

DIVISION 31 – EARTHWORK

Not Used

DIVISION 32 – EXTERIOR IMPROVEMENTS

Not Used

DIVISION 33 – UTILITIES

Not Used

DIVISION 34 – TRANSPORTATION

Not Used

DIVISION 48 – Electrical Power Generation

00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing No. Title: EHRM installation of DDPO

Cover Cover sheet

T-23-1 BLD 23 FLOOR 1

T-400-1 BLD 400 FLOOR 1

T-400-2 BLD 400 FLOOR 2

T-400-3 BLD 400 FLOOR 3

T-400-4 BLD 400 FLOOR 4

T-401-2 BLD 401 FLOOR 2

T-401-3 BLD 401 FLOOR 3

T-402-1 BLD 402 FLOOR 1

T-402-2 BLD 402 FLOOR 2

T-402-3 BLD 402 FLOOR 3

T-403-1 BLD 403 FLOOR 1

T-403-2 BLD 403 FLOOR 2

T-403-3 BLD 403 FLOOR 3

T-404-1 BLD 404 FLOOR 1

T-404-2 BLD 404 FLOOR 2

T-404-3 BLD 404 FLOOR 3

T-406-1 BLD 406 FLOOR 1

T-406-2 BLD 406 FLOOR 2

T-406-3 BLD 406 FLOOR 3

T-407-1 BLD 407 FLOOR 1

T-407-2 BLD 407 FLOOR 2

T-408-1 BLD 408 FLOOR 1

T-409-1 BLD 409 FLOOR 1

T-410-1 BLD 410 FLOOR 1

T-411-1 BLD 411 FLOOR 1

T-412-1 BLD 412 FLOOR 1

T-416-1 BLD 416 FLOOR 1

DET-1 DETAILS A-D

- - - E N D - - -

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to secƟon 01 35 26, SAFETY REQUIREMENTS for safety and infecƟon control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operaƟons, including demoliƟon and removal of exisƟng structures, and furnish labor and materials and perform work for project as required by Scope of Work, drawings and specificaƟons.

B. Visits to the site by Bidders may be made only by appointment with the CO and COR.

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be idenƟfied by project and employer, and restricted from unauthorized access.

D. Normal working hours for this contract will be from 7:30AM to 4:30PM (local Ɵme)

Monday through Friday except for weekends and established Federal Holidays.

E. Performing on-site work outside normal working hours will require approval from the

ContracƟng Officer and the COR. Requests shall be submiƩed via email at least 72 hours prior to the requested date and at no addiƟonal cost to the Government. Approvals are subject to the availability of on-site staff.

1.3 STATEMENT OF BID ITEM(S)

Item 1, General ConstrucƟon, Base Bid: Contractor shall provide all labor, equipment, materials, and supervision necessary to complete project 676-26-702, EHRM InstallaƟon of DDPO2, Tomah

Wisconsin in accordance with the aƩached drawings and specificaƟons.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitaƟon is posted. AddiƟonal copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

01 00 00 -2

1. The security plan defines both physical and administraƟve security procedures that will remain effecƟve for the enƟre duraƟon of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulaƟons.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspecƟon of their personal effects when entering or leaving the project site.

2. Before starƟng work the General Contractor shall give one week’s noƟce to the

ContracƟng Officer so that security arrangements can be provided for the employees. This noƟce is separate from any noƟces required for uƟlity shutdown described later in this secƟon.

3. No photography of VA premises is allowed without wriƩen permission of the

ContracƟng Officer. PaƟents and staff are not to be photographed at any Ɵme.

4. VA reserves the right to close down or shut down the project site and order

General Contractor’s employees off the premises in the event of a naƟonal emergency. The General Contractor may return to the site only with the wriƩen approval of the ContracƟng Officer.

C. Document Control:

1. Before starƟng any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidenƟality of “sensiƟve informaƟon”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project informaƟon. This informaƟon shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “SensiƟve Unclassified”. Secure such informaƟon in separate containers and limit the access to only those who will need it for the project. Return the informaƟon to the ContracƟng Officer upon request.

01 00 00 -3

4. These security documents shall not be removed or transmiƩed from the project site without the wriƩen approval of ContracƟng Officer.

5. All paper waste or electronic media such as CD’s and diskeƩes shall be shredded and destroyed in a manner acceptable to the VA.

6. NoƟfy ContracƟng Officer and Site Security Officer immediately when there is a loss or compromise of “sensiƟve informaƟon”.

7. All electronic informaƟon shall be stored in specified locaƟon following VA standards and procedures using an Engineering Document Management

SoŌware (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“SensiƟve informaƟon” including drawings and other documents may be aƩached to e-mail provided all VA encrypƟon procedures are followed.

D. Motor Vehicle RestricƟons

1. Vehicle authorizaƟon request shall be required for any vehicle entering the site and such request shall be submiƩed 24 hours before the date and Ɵme of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operaƟons (including storage of materials) on

Government premises to areas authorized or approved by the ContracƟng Officer. The

Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. The Contractor shall, under regulaƟons prescribed by the ContracƟng Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the ContracƟng Officer. When materials are transported in

01 00 00 -4 prosecuƟng the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulaƟon. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

C. Working space and space available for storing materials shall be as determined by the

COR.

D. Workers are subject to rules of Medical Center applicable to their conduct.

E. Execute work in such a manner as to interfere as liƩle as possible with work being done by others.

F. Execute work so as to interfere as liƩle as possible with normal funcƟoning of Medical

Center as a whole, including operaƟons of uƟlity services, fire protecƟon systems and any exisƟng equipment, and with work being done by others. Use of equipment and tools that transmit vibraƟons and noises through the building structure, are not permiƩed in buildings that are occupied, during construcƟon, jointly by paƟents or medical personnel, and Contractor's personnel, except as permiƩed by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construcƟon working areas within buildings in use by Department of Veterans Affairs in quanƟƟes sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operaƟon.

G. UƟliƟes Services: Where necessary to cut exisƟng pipes, electrical wires, conduits, cables, etc., of uƟlity services, or of fire protecƟon systems or communicaƟons systems

(except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indicaƟon, where directed by COR . All such acƟons shall be coordinated with the COR or UƟlity Company involved:

H. Phasing:

01 00 00 -5

1. The Medical Center must maintain its operaƟon 24 hours a day 7 days a week.

Therefore, any interrupƟon in service must be scheduled and coordinated with the

COR to ensure that no lapses in operaƟon occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duraƟon of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such execuƟons, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or porƟon thereof. In addiƟon, Contractor shall noƟfy the COR two weeks in advance of the proposed date of starƟng work in each specific area of site, building or porƟon thereof.

3. Contractor shall take all measures and provide all material necessary for protecƟng exisƟng equipment and property in affected areas of construcƟon against dust and debris, so that equipment and affected areas to be used in the Medical Centers operaƟons will not be hindered. Contractor shall permit access to Department of

Veterans Affairs personnel and paƟents through other construcƟon areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construcƟon area by temporary parƟƟons and have walking surfaces, lighƟng etc. to facilitate paƟent and staff access.

Coordinate alteraƟon work in areas occupied by Department of Veterans Affairs so that Medical Center operaƟons will conƟnue during the construcƟon period.

4. The Contractor is required to disconƟnue his work sufficiently in advance of

Easter Sunday, Mother's Day, Father's Day, Memorial Day, Veteran's Day and/or

Federal holidays, to permit him to clean up all areas of operaƟon adjacent to exisƟng burial plots before these dates.

5. Cleaning up shall include the removal of all equipment, tools, materials and debris and leaving the areas in a clean, neat condiƟon.

01 00 00 -6

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the

COR in which alteraƟons occur and areas which are anƟcipated routes of access, and furnish a report, signed by both to the ContracƟng Officer. This report shall list by rooms and spaces:

1. ExisƟng condiƟon and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout building.

2. Shall note any discrepancies between drawings and exisƟng condiƟons at site.

3. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alteraƟons occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condiƟon that their use is impossible or impracƟcal, shall be furnished and/or replaced by Contractor with new items in accordance with specificaƟons which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause enƟtled "DIFFERING SITE

CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4).

C. Re-Survey: Thirty days before expected parƟal or final inspecƟon date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved.

They shall furnish a report on condiƟons then exisƟng, of resilient flooring, doors, windows, walls and other surfaces as compared with condiƟons of same as noted in first condiƟon survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protecƟon measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in execuƟng work of this contract.

D. ProtecƟon: Provide the following protecƟve measures:

01 00 00 -7

1. Temporary protecƟon against damage for porƟons of exisƟng structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

2. ProtecƟon of interior of exisƟng structures at all Ɵmes, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starƟng work, and this protecƟon shall be maintained intact unƟl all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed shall be disposed of as follows:

1. Items not reserved and idenƟfied by COR as VA property, shall become property of the Contractor and be removed by Contractor from Medical Center.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9): N/A

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair exisƟng work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. ExisƟng work to be altered or extended and that is found to be defecƟve in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original exisƟng construcƟon, except as otherwise shown or specified.

B. Upon compleƟon of contract, deliver work complete and undamaged. ExisƟng work

(walls, ceilings, parƟƟons, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and leŌ in as good condiƟon as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to exisƟng piping and conduits, wires, 01 00 00 -8 cables, etc., of uƟlity services or of fire protecƟon systems and communicaƟons systems

(including telephone) which are not scheduled for disconƟnuance or abandonment.

D. Expense of repairs to such uƟliƟes and systems not shown on drawings or locaƟons of which are unknown will be covered by adjustment to contract Ɵme and price in accordance with clause enƟtled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE

CONDITIONS" (FAR 52.236-2).

1.11 PHYSICAL DATA – SOIL CONDITIONS: N/A

1.12 PROFESSIONAL SURVEYING SERVICES: N/A

1.13 LAYOUT OF WORK: N/A

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construcƟon of the project, to include all contract changes, modificaƟons and clarificaƟons.

B. All variaƟons shall be shown in the same general detail as used in the contract drawings.

To ensure compliance, as-built drawings shall be made available for the COR review, as oŌen as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days aŌer each completed phase and aŌer the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains informaƟon relevant to FAR 52.246-21 Warranty of ConstrucƟon at least 30 days before the planned pre-warranty conference, submit one set of the warranty management plan. Include within the warranty management plan all required acƟons and documents to assure that the Government receives all warranƟes to which it is enƟtled.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effecƟve throughout the construcƟon period.

01 00 00 -9

C. Pre-Warranty Conference: Prior to contract compleƟon, and at a Ɵme designated by the

ContracƟng Officer, the Contractor shall meet with the ContracƟng Officer to develop a mutual understanding with respect to the requirements of this secƟon. CommunicaƟon procedures for Contractor noƟficaƟon of construcƟon warranty defects, prioriƟes with respect to the type of defect, reasonable Ɵme required for Contractor response, and other details deemed necessary by the ContracƟng Officer for the execuƟon of the construcƟon warranty will be established/ reviewed at this meeƟng. In connecƟon with these requirements and at the Ɵme of the Contractor’s quality control compleƟon inspecƟon, furnish the name, telephone number and address of a licensed and bonded company which is authorized to iniƟate and pursue construcƟon warranty work acƟon on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construcƟon, be conƟnuously available and be responsive to

Government inquiry on warranty work acƟon and status. This requirement does not relieve the Contractor of any of its responsibiliƟes in conjuncƟon with other porƟons of this provision.

D. Contractor’s Response to ConstrucƟon Warranty Service Requirements: Following oral or wriƩen noƟficaƟon by the ContracƟng Officer, the Contractor shall respond to construcƟon warranty service requirements Perform onsite inspecƟon to evaluate situaƟon, and determine course of acƟon within 8 hours, iniƟate work within 24 hours and work conƟnuously to compleƟon or relief.

01 00 00 -10

1.16 USE OF ROADWAYS: N/A

1.17 RESIDENT ENGINEER'S FIELD OFFICE: N/A

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT: N/A

1.19 TEMPORARY USE OF EXISTING ELEVATORS: N/A

1.20 TEMPORARY USE OF NEW ELEVATORS: N/A

1.21 TEMPORARY TOILETS: N/A

1.22 AVAILABILITY AND USE OF UTILITY SERVICES: N/A

1.23 NEW TELEPHONE EQUIPMENT: N/A

1.24 TESTS

A. Conduct final tests required in various secƟons of specificaƟons in presence of an authorized representaƟve of the ContracƟng Officer. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

1.25 INSTRUCTIONS: N/A

1.26 GOVERNMENT-FURNISHED PROPERTY

A. The Government shall deliver to the Contractor, the Government-furnished property shown on the Scope of Work aƩached lisƟng.

B. Equipment furnished by Government to be installed by Contractor will be furnished to

Contractor at the Medical Center.

C. Contractor shall be prepared to receive this equipment from Government.

1. Storage space for equipment will be provided by the Government and the

Contractor shall be prepared to unload and store such equipment therein upon its receipt at the Medical Center.

D. NoƟfy ContracƟng Officer in wriƟng, 60 days in advance, of date on which Contractor will be prepared to receive equipment furnished by Government. Arrangements will then be made by the Government for delivery of equipment.

1. Immediately upon delivery of equipment, Contractor shall arrange for a joint inspecƟon thereof with a representaƟve of the Government. At such Ɵme the

Contractor shall acknowledge receipt of equipment described, make notaƟons, 01 00 00 -11 and immediately furnish the Government representaƟve with a wriƩen statement as to its condiƟon or shortages.

2. Contractor thereaŌer is responsible for such equipment unƟl such Ɵme as acceptance of contract work is made by the Government.

E. Completely assemble and install the Government furnished equipment in place ready for proper operaƟon in accordance with specificaƟons and drawings.

1.27 RELOCATED EQUIPMENT: N/A

1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT: N/A

1.29 CONSTRUCTION SIGN: N/A

1.30 SAFETY SIGN: N/A

1.31 PHOTOGRAPHIC DOCUMENTATION: N/A

1.32 FINAL ELEVATION DIGITAL IMAGES: N/A

1.33 HISTORIC PRESERVATION: N/A

1.34 VA TRIRIGA CPMS: N/A

12-01-2025

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

(SMALL PROJECTS – DESIGN/BID/BUILD)

1.1 DESCRIPTION

A. The Contractor will develop a fully Resource loaded (cost) Network

Analysis System (NAS) plan/diagram and computer generated schedule demonstrating fulfillment of the entire contract requirements, will keep the plan and computer generated schedule up-to-date in accordance with the specification requirements of this section and will utilize the plan for scheduling, coordinating, mitigating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers) and verification of every Periodic

Progress Schedule Updates and Progress Payment Submission of the work under this contract.

1.2 PROJECT SCHEDULER

A. Designate a qualified 3rd-party scheduling consultant who will develop and maintain the project schedule.

B. The scheduling consultant must have five (5) years of experience as a lead project scheduler or previous scheduling experience on at least three (3) projects of similar size and scope.

C. The scheduling consultant must be prepared to discuss, in detail, the proposed sequence of work and methods of operation, and how that information will be communicated through the progress schedule at the preconstruction meeting.

D. The scheduling consultant is required to attend a monthly schedule meeting and make site visits to prepare, develop, and maintain the progress schedules.

1.3 SUBMITTALS

A. Initial Schedule:

1. Submit an initial schedule within 7 calendar days after Notice to

Proceed (NTP).

a. Include full schedule details for the first 60 calendar days of work starting on the NTP date and show the schedule ending on or before the Contract Completion Date (CCD).

b. Provide a summary bar chart schedule (acceptable formats include, but are not limited to, Microsoft Excel, Microsoft Project, Oracle Primavera P6, and Gantt Chart).

01 32 16.15 - 2

c. Show the proposed sequence, durations, early and late start dates for major work activities.

d. Show the proposed calendar dates for starting and finishing initial contract activities including, but not limited to, set up of construction site, site layouts, travel routes, waste, and staffing areas.

2. Conduct a schedule review meeting with the Government within 14 calendar days after NTP. At this meeting, plan to discuss the proposed schedule for the entire project, including both the detailed first 60-day period covered by the initial schedule as well as the following summary schedule. If deviations to the staging, phasing, or sequencing required by the contract documents are proposed, be prepared to discuss these deviations.

3. The Government will respond by approving the initial schedule, rejecting the schedule and identifying the reason for rejection, or by asking the contractor for additional information clarifying the proposed schedule activities and timelines.

4. The Government will use the approved initial schedule to monitor progress until the baseline schedule is approved.

5. The Government may withhold progress payments until the initial schedule is approved.

B. Schedule of Costs.

1. No more than 30 calendar days after receipt of the Notice to

Proceed, prepare and submit a schedule of costs to the Government for review, in accordance with the technical and schedule submittal requirements listed in this is specification.

2. The approved Schedule of Costs will serve as a tool in addition to the required monthly schedule update to determine progress payments to the Contractor for work completed.

3. The costs shown on the Schedule of Costs must represent true costs and the work activities/events match the project schedule work activities/events. The VA Contracting Officers Representative (VA

COR) may require the Contractor to submit its original estimate sheets or other supporting documentation to substantiate the detailed makeup of the cost schedule.

4. The total costs of all work activities/events listed on the Schedule of Costs must equal the total contract price. The breakdown must

01 32 16.15 - 3 include all line items specified in the contract and work activities shown on the schedule.

5. The Contractor is responsible for regularly updating the Schedule of

Costs to reflect any approved changes to the contract scope or cost structure. Updates must be submitted for approval to the Contracting

Officer to ensure continued accuracy and compliance with contract requirements.

6. Failure to submit or maintain an accurate and approved Schedule of

Costs may result in delayed progress payments and potential penalties as outlined in the contract agreement.

7. All documentation related to the Schedule of Costs, including original estimate sheets and cost substantiation documents, must be maintained and made available for review upon request by the

Contracting Officer or VA COR.

C. Baseline Schedule.

1. No more than 30 calendar days after approval of the initial schedule, prepare and submit a baseline schedule to the Government for review, in accordance with the technical and schedule submittal requirements listed in this specification.

2. The Government will respond by accepting the baseline schedule, rejecting the schedule and identifying the reason for rejection, or by asking for more information.

3. Address the reasons for rejection or provide the information requested and resubmit the revised baseline schedule no more than 10 calendar days after the Government’s response.

4. The Government may withhold progress payments until the baseline schedule is approved.

5. No stored material work activities will be shown or approved be on the baseline schedule.

6. The Baseline Schedule Critical Path of the project shall be limited to:

a. No more than 20% of the work activities shall be on the critical and near-critical path(s). Critical path is defined as activities with zero (0) day total float. Near-Critical path(s) is defined as activities with one (1) to twenty (20) days of total float.

b. Multiple Critical paths will not be allowed.

7. The Baseline Schedule shall contain sufficient detail such that no more than 5% of work activities have durations exceeding 20 work

01 32 16.15 - 4 days, in accordance with DCMA 14-point Schedule Assessment

Guidelines.

D. Monthly Schedule Update.

1. Prepare and submit a monthly schedule update to the Government that depicts the status of the project as of the end of the month, in accordance with the technical and schedule submittal requirements listed in this specification.

2. The update must reflect a new data date, work performed up to, but not including, the new data date, and the plan for completing the project.

3. Submit the schedule update by the first Monday of the following month.

4. The Government may withhold progress payments until the monthly schedule update is approved.

5. Each monthly schedule update must be submitted with the associated schedule log.

E. Revised Schedule.

1. The Government has the right to request a revised schedule.

2. Circumstances leading to such a request include, but are not limited to:

a. A projected or forecasted delay to scheduled interim or project completion dates.

b. A significant difference between the actual sequence or duration of work and that depicted in the schedule.

3. Prepare and submit the revised schedule no more than 10 calendar days after the Government’s request in accordance with the technical and schedule submittal requirements listed in this specification.

4. The Government will respond by accepting the revised schedule, rejecting the schedule and identifying the reasons for rejection, or by requesting more information. Address the reasons for rejection or submit the information requested no more than 10 calendar days after the Government’s request.

5. The Government may withhold progress payments until the revised schedule is approved.

F. Final Schedule.

1. Within 30 calendar days of final acceptance of the project, submit a final schedule with actual start and finish dates for each activity.

01 32 16.15 - 5

2. Include with the submission a certification signed by a principal of the firm stating: “To the best of my knowledge, the enclosed final schedule reflects the actual start and finish dates of the activities contained herein.”

G. The Government’s approval of any schedule, whether initial, baseline, update, or revised, does not modify the contract or constitute endorsement or validation by the Government of the Contractor's logic, activity durations, or assumptions in creating the schedule. By approving the schedule, the Government does not guarantee that the project can be performed or completed as scheduled. If the Contractor or the Government discover errors after the schedule has been approved, correct the error(s) in the next schedule submission.

1.4 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost-loaded work activities/events (including alternates) shall equal the total contract price. Distribute overhead, profit, and general conditions proportionally across all work activities/events along the project's length (critical path). The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish and late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for and adjust various systems in accordance with the provisions in Article, FAR

52.232 – 5 (PAYMENT UNDER FIXED PRICE CONSTRUCTION CONTRACTS) and VAAR

852.232 Article 71 Including NAS-CPM for (PAYMENTS UNDER FIXED PRICE

CONSTRUCTION).

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR), the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this

Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

D. The Contractor shall cost load work activities/events for all Bid

Items. The sum of each Bid Item work shall equal the value of the bid item in the Contractors' bid.

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E. With prior written approval from the Contracting Officer, the

Contractor may request payment for suitably stored and maintained materials/equipment that conform to specifications and are ready for installation, in accordance with the provisions in VAAR 852.232 –

Article 71 Including NAS-CPM for (PAYMENTS UNDER FIXED PRICE

CONSTRUCTION). Requests must include comprehensive documentation, such as invoices, proof of payment, and evidence of secure storage with appropriate insurance. Upon approval, payment for materials will be made in accordance with contract provisions, and title to the materials shall vest in the Owner. The contractor is responsible for replacement of non-confirming or damaged materials at no additional cost to the owner. Payment for stored materials will be reflected on the schedule by cost-loading the delivery activity to represent payment upon material receipt at the site, while the installation activity will be separately cost-loaded to represent payment under completion of installation. These schedule will clearly delineate submittal, procurement, delivery (cost-loaded for stored material payment), and installation (cost-loaded for installed material payment) as distinct activities.

1.5 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect Engineer's review and approval of shop drawings, equipment schedules, samples, template, or similar items.

c. Interruption of VA Facilities utilities, delivery of Government furnished equipment, and rough-in drawings, project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and

01 32 16.15 - 7 immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the VA COR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will follow review requirements as specified in Section 01 33 23 SHOP DRAWINGS, PRODUCT

DATA, AND SAMPLES.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

C. Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

D. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the VA COR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the VA COR’s approval of the Project Schedule.

01 32 16.15 - 8

E. Separate Cost-Loaded Activities for Adjusting and Testing Systems:

1. The CPM shall include separate cost-loaded activities for the adjustment and testing of systems in accordance with the provisions in VAAR 852.232 Article 71 Including NAS-CPM for (PAYMENTS UNDER

FIXED PRICE CONSTRUCTION). The percentages provided shall be used to determine the cost of adjust and test work activities/ events, identifying the value of the work for payment purposes.

1.6 TECHNICAL REQUIREMENTS

A. Software Compatibility Requirements.

1. The Government uses Oracle Primavera P6 Professional and Microsoft

Project Professional to schedule and monitor its construction projects.

2. Prepare and maintain the schedule using one of the following software options:

a. Oracle Primavera P6 Professional (Version 22 or higher unless pre-approved)

b. Microsoft Project Professional (Version 2021 or Higher)

B. Schedule Requirements.

1. Calculate the schedule using the Retained Logic scheduling option unless written authorization is obtained from the Government to use the Progress Override scheduling option.

2. At least 90% of all schedule activities shall be assigned to Finish-to-Start (FS) relationships.

3. Do not use the following types of logic relationships:

a. Negative lags

b. Lead and lag time activities

c. Start-to-finish or finish-to-finish relationships

Open ends. Only the first activity will have no predecessor, and only the last activity will have no successor.

d. Constraints (a limited number of constraints may be used only with the Government’s written authorization).

e. Manually modified dates (manually modify dates may be used only with the Government’s written authorization).

4. For any logic relationships that do not meet the criteria above in

1.6.B.2, the contractor must provide justification for the noncompliance to obtain the Government’s authorization to proceed.

If the Government does not provide written authorization, the contractor must resubmit the schedule submission.

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5. Include the following work activities, as applicable:

a. Work to be performed by the contractor, subcontractors, and suppliers.

b. Work to be performed by the Government, other contractors, and third parties such as permitting authorities or other entities required for completion of the project.

c. The project start date, scheduled completion date, and other contractually mandated milestones, start and finish dates for phases, and site access or availability dates.

d. Submittals and Government review and approval of submittals (

Reference specification section 01 33 23 for submission requirements).

e. Fabrication, delivery, installation, testing, and similar activities for materials, equipment, and related items.

f. Sampling and testing periods.

g. Settlement or surcharge periods.

h. Cure periods.

i. Utility notifications, shutdowns, relocations, and similar activities.

j. Installation, erection and removal, and similar activities related to temporary systems or structures such as temporary electrical systems or shoring.

k. Punch list, substantial completion, final cleanup, and similar activities.

l. Required acceptance testing, inspections, or similar activities.

m. Durations for receipt of permits or acquisition of rights of way.

6. Define the following attributes for each activity in the schedule:

a. A unique alphanumeric Activity ID.

b. A unique descriptive name, using such clear, concise attributes as work type, location so each activity is easily understood.

Avoid name abbreviations or overly long activity names to ensure each activity can be objectively measured and clearly understood by all stakeholders.

c. A duration stated in workdays of no more than 20 workdays unless a longer duration is requested by the contractor and approved by the Government.

d. Uses codes for responsibility, phasing, and staging.

01 32 16.15 - 10

1.7 SCHEDULE SUBMISSION REQUIREMENTS

A. Preparing Schedule on Owner’s Database. If the schedule is prepared using My Primavera in the owner’s database, then for each schedule submission, submit the following items:

1. A transmittal letter to the owner identifying which schedule in the database is being submitted for review.

2. A narrative report.

B. Preparing Schedule on Separate Database. If the schedule is prepared using Primavera Version 6.0, Primavera for Contractors, or another software compatible with Primavera Version 6.0, then, for each schedule submission, submit the following items:

1. A transmittal letter

2. A narrative report

3. A Primavera Version 6.0 compatible electronic file of the schedule.

4. The critical path in bar chart format (Longest Path sort)

5. Work paths with total float values within 20 workdays of the critical path’s total float value in bar chart format. For example, if the critical path has a total float value of zero, then show all the work paths with total float values of 20 or less.

6. An activity network diagram plotted in color, on E-size paper, with each sheet of the plot including a title, match data for diagram correlation, a page number, and a legend. The activity network diagram should only be submitted with schedules with revised relationships or activity durations.

7. An updated schedule log associated with each Monthly Schedule

Update.

8. A project S-Curve in both graphical and tabular format, displaying both schedule and cost data.

9. A Predecessor/Successor report with the following items for each activity:

Activity ID and description a.Original duration b.Remaining duration c.Calendar ID d.Predecessors and Successors e.Early start date f.Early finish date g.Late start date

01 32 16.15 - 11 h.Late finish date i.Total float j.Relationship type k.Lags l.Constraints

C. Preparing Schedule on using Microsoft Project Professional, submit the following items:

1. A transmittal letter

2. A narrative report

3. A Microsoft Project Professional .mpp electronic file of the schedule.

a. The critical path in bar chart format (Longest Path sort)

b. Work paths with total float values within 20 workdays of the critical path’s total float value in bar chart format. For example, if the critical path has a total float value of zero, then show all the work paths with total float values of 20 or less.

c. An activity network diagram plotted in color, on E-size paper, with each sheet of the plot including a title, match data for diagram correlation, a page number, and a legend. The activity network diagram should only be submitted with schedules with revised relationships or activity durations.

d. A project S-Curve in both graphical and tabular format, displaying both schedule and cost data.

e. A Predecessor/Successor report with the following items for each activity:

1) WBS and Task Name

2) Baseline duration

3) Remaining duration

4) Predecessors and Successors

5) Early start date

6) Early finish date

7) Late start date

8) Late finish date

9) Total slack

10) Constraints

f. A Lag report displaying all lags within the project schedule.

01 32 16.15 - 12

D. Narrative Reports for the Initial and Baseline Schedule. For each submission of the initial and baseline schedule provide a narrative report that includes the following information:

1. Explanation of the overall plan to complete the project, including where the work will begin and how the work and crews will flow through the project

2. Use and application of the workdays per week, number of shifts per day, number of hours per shift, holidays observed, and how the schedule accommodates adverse weather days for each month of activity

3. If the project is a multi-year project, then identify the work to be completed in each construction season

4. A statement explaining why the scheduled completion date is forecast to occur before or after the contract completion date.

5. An explanation stating why any of the contract milestone dates are forecast to occur late.

6. A description of problems or issues anticipated

7. A description of anticipated delays, including:

a. Identification of the delayed activity by activity ID and description

b. Type of delay

c. Cause of the delay

d. Effect of the delay on other activities, milestones, and completion dates

e. Identification of the actions needed to avoid or mitigate the delay

f. A description of the critical path

g. A description of work paths with total float values within 20 workdays of the critical path’s total float value. For example, if the critical path has a total float value of zero, then describe all the work paths with total float values of 20 or less.

h. A statement identifying constraints and an explanation of the reason for and purpose of each constraint.

i. A statement describing the status of required permits.

j. The statement describing the reason for the use of each lag.

01 32 16.15 - 13

E. Narrative Reports for the Monthly Schedule Update and Revised Schedule.

For each submission of the monthly schedule update and revised schedule provide a narrative report that includes the following information:

1. A description of the status of the scheduled completion date (and any contract milestone date(s)) since the last schedule submitted

2. A statement explaining why the scheduled completion date is forecast to occur before or after the contract completion date. An explanation stating why any of the contract milestone dates are forecasted to occur late

3. A description of the work performed since the last schedule update

4. A description of unusual labor, shift, equipment, or material conditions or restrictions encountered or anticipated

5. A description of the problems encountered or anticipated since the last schedule submission

6. A statement that identifies and describes any current and anticipated delays. A discussion of delays in the narrative report does not constitute notice and does not replace the need for the contractor to provide notice as required by the contract. Include the following:

a. Identification of the delayed activity by activity ID and description

b. Type of delay

c. Cause of the delay

d. Effect of the delay on other activities, milestones, and completion dates

e. Identification of the actions needed to avoid or mitigate the delay

f. A description of the critical path

g. A description of changes in the critical path and schedule completion date (for the project or its milestones) from the last schedule submission

h. Descriptions of the status of work paths that have total float values within 20 workdays of the critical path identified in the previous schedule submission

i. Descriptions of work paths with total float values within 20 workdays of the critical path’s total float value. For example, if the critical path has a total float value of negative 25, then

01 32 16.15 - 14 show all the near-critical paths with total float values of negative 5 or less.

j. A statement or Schedule Comparison Report that identifies the changes made between the previous schedule submission and the current proposed schedule, including, but not limited to:

1) Data date

2) Completion date

3) Activity code assignments

4) Scheduling options

5) Activity descriptions

6) Added activities

7) Deleted activities

8) Added activity relationships

9) Deleted activity relationships

10) Activity original durations

11) Activity remaining durations

12) Activity actual start and finishes

13) Percent complete

14) Constraints

15) Activity resources

16) Activity costs

17) Activity coding

k. A statement providing the status of pending items, including, but not limited to:

1) Permits

2) Change orders

3) Time extension requests

4) Noncompliance or similar notices are indicating deficiencies in the contractor’s performance.

7. Prior to Baseline Schedule Acceptance.

a. At the time of the Pre-Construction Conference, prior to the issuance of the project Notice to Proceed, the Contractor and the

Contractor’s Scheduling Consultant, will arrange a separate meeting with the Contracting Officer and/or the VA COR to discuss the requirements of this specification in detail. The Contractor and the Contractor’s scheduling consultant, will acknowledge, in writing, their understanding and compliance with the requirement of this specification.

01 32 16.15 - 15

b. With exception of bonds, insurance, and limited mobilization cost associated with preparatory work such as site trailers, staging areas, haul roads etc., the approval of the baseline NAS schedule is a condition precedent to:

1) Processing of contractor’s pay request(s) for any construction activities/items of work.

2) Review of any schedule updates.

c. Government review comments on the contractor’s schedule will not relieve the contractor from compliance with requirements of this specification section and the remaining contract documents.

1.8 QUALITY ASSURANCE

A. Quality assurance of the schedule must conform to the following standards

1. DCMA 14-point Schedule Assessment Guidelines

2. GAO’s Schedule assessment guide - Best Practices for Project

Schedules Appendix II.

1.9 PAYMENT TO THE CONTRACTOR

A. Monthly, the contractor…