FilterFirstRFP.docx

Overview

Request For Proposal Filtered Bottle Filling Units

26400 Arsenal Center Line, MI 48015

(586) 510-2000 www.clps.org

Center Line Public Schools (the “District”) is seeking proposals from qualified vendors to provide and install filtered drinking water stations and universal cartridge water filters for district-wide use in accordance with Michigan’s “Filter First” law and federal regulations. This project is funded under the Michigan Department of Environment, Great Lakes, and Energy (EGLE) Filter First - Healthy Hydration Grant. The selected vendor must initiate the procurement of water filtration systems immediately upon Board of Education approval to ensure timely delivery and compliance with grant requirements.

Specifications Purchase and install three (3) LZSTL8WSSP EZH2o Bi-level Bottle Filling Stations, eighteen (18) Elkay LZS8WSSP ELKAY Drinking Fountain with Bottle Filler, two (2) LMABFWS-RF EZH2O Retrofit for LMABF-Filtrd, three (3) LZWSRK ELKAY Bottle Filler Retrofit Kit, and fifty two (52) Elkay Filters EWF3000 for Center Line Public Schools. See Equipment in Appendix A for more information.

Additional Information Non-Mandatory Walk-Throughs Walk-throughs will be November 5, 2025 at 3:00 pm and are strongly recommended. This will take place beginning at Center Line High School, 26300 Arsenal, Center Line, MI 48015.

Installation Time-Line The work must be completed by June 30, 2026 to comply with grant requirements.

Proposal Timeline

1. RFP released on October 28, 2025.

2. Non-mandatory walk-throughs will be November 5, 2025 at 3:00pm at Center Line High School, 26300 Arsenal, Center Line, MI 48015.

3. Proposals are due on November 12, 2025 at 2:00 pm. Bids are to be submitted via mail to: Center Line Public Schools, Attn: Charles Roddis, 26400 Arsenal, Center Line, MI 49015 with a subject line of “Filter First Hydration Stations”.

4. Post bid interviews to be conducted between November 13, 2025 and November 14, 2025.

5. The CLPS Board of Education will tentatively take action on the lowest qualified bidder at the November 24, 2025 board meeting. The District will notify the company the following day.

6. This project must be complete by June 30, 2026.

Proposal Requirements

1. Proposals shall be prepared in compliance with provisions of this RFP. All provisions and specifications are in Appendix A. Failure to comply may result in the disqualification of the proposal.

2. Interested Bidders are strongly encouraged to submit an intent to respond to Charles Roddis via email roddisc@clps.org to ensure that the Bidder receives all addenda or communications regarding this RFP.

3. Late Proposals will not be accepted.

4. Each Bidder, before submitting a proposal, shall, if it is uncertain of the conditions, requirements, and/or obstacles that might impact the provision of the project, request further information. Failure to make such inquiry or receive an answer shall not relieve the selected Bidder from the obligation to comply, in every detail, with all provisions and requirements of the RFP nor shall it be a basis for any claim whatsoever for alteration in any term or payment required by the eventual contract between the selected Bidder and the District (the “Contract”).

5. If a Bidder discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, they shall immediately notify the District of such error in writing and request modification or clarification of the document. Modifications will be made by issuing a revision and will be given by written notice to all parties who have submitted an intent to respond. The Bidder is responsible for clarifying any ambiguity, conflict, discrepancy, omission or other error in the RFP prior to submitting the proposal or it shall be deemed waived.

6. All proposals and any accompanying documents become the property of the District and will not be returned.

7. The District reserves the right to waive irregularities in this RFP, the bid process, or the proposals. Any such waiver shall not modify any remaining RFP requirements or excuse a Bidder from full compliance with the RFP specifications and other Contract requirements if the Bidder is awarded the Contract.

8. Each Bidder who submits a bid, by submitting a bid, agrees to indemnify and hold harmless the District and its employees, board members, and consultants for any claim against the District involving the Bidder and arising out of the bid process. By submitting a bid, each Bidder agrees that it will make no claim against the District regarding this RFP or the bid process.

9. All Bidders, by submitting proposals, agree that they have read and are familiar with all the terms and conditions of the RFP and applicable federal and state laws, rules and regulations and will abide by the terms and conditions thereof.

10. Each Bidder completes Appendix D as the three forms are the proposal bidding documents. The documents include Affidavit of Bidder, Iran Economic Sanctions Act Certification, and the bid proposal sheet.

Proposal Format Proposals must include the following:

1. Company Information: Business name, address, contact details, and entity registration code.

2. Experience & References: A summary of experience in similar projects, including references.

3. Technical Specifications: Documentation proving compliance with NSF/ANSI certification standards.

4. Project Timeline: Expected delivery and installation schedule.

5. Cost Proposal: Itemized pricing for equipment, labor, and maintenance services.

6. Warranty & Support: Details on product warranties and customer support services.

Attachments to RFP:

· Attachment A – Project Overview

· Attachment B – Familial Disclosure Form

· Attachment C – Iran Business Relationship Affidavit

· Attachment D – Proposal Form

Attachment A – Project Overview Project The selected vendor will provide water filtration systems for Center Line Public Schools to ensure safe drinking water for students and staff. The project includes the procurement and installation of certified bottle-filling stations. Vendors must demonstrate experience in similar projects, adhere to regulatory compliance, and meet specified certification and quality standards. The awarded contract will be evaluated based on technical compliance, cost-effectiveness, implementation timeline, and warranty/support services.

Equipment Please note that alternate equipment will not be considered for this project. Please quote the specified equipment as indicated in this proposal.

Filtered Hydration Stations – Eighteen (18) LZS8WSSP ELKAY Drinking Fountain with Bottle Filler Three (3) LZSTL8WSSP EZH2o Bi-level Bottle Filling Stations Retrofit Stations –

Filters – Fifty-two (52) Elkay Filters EWF3000

· Must connect to existing plumbing (water and sanitary) and electrical infrastructure where existing equipment is being replaced. Where new equipment is being installed, plumbing (water and sanitary) and electrical will need to be installed also.

· Certified to meet NSF/ANSI Standard 53 (lead reduction) and NSF/ANSI Standard 42 (particulate removal).

· Flow rate must align with specified filter cartridge capacity.

· Equipped with a filter replacement indicator.

· Must include a drinking fountain and meet NSF/ANSI Standard 61.

Prevailing Wage The District's obligations under M.C.L. 480.1101, et seq. include ensuring the following:

· Contractor shall determine the prevailing rates of wages and fringe benefits for all classes of construction mechanics called for in the contract.

· A schedule of these rates shall be made part of the contract for work to be performed and shall be printed on the bidding forms.

· Every contractor and subcontractor must fulfill its obligations under the statute relating to prevailing wage.

· The contract must contain the statutory language providing that construction mechanics are intended beneficiaries of the contractual prevailing wage, fringe benefit, and non-discrimination, non-retaliation requirements, and provide that any construction mechanic aggrieved by the failure of a contractor or subcontractor to pay prevailing wages or benefits as specified in the contract or retaliation associated therewith, may bring an action in a court of competent jurisdiction against the contractor or subcontractor for damages or injunctive relief along with other remedies prescribed by statute.

· The Contractor shall provide the District certified payroll records and other records required by law.

Contracts on State Projects which contain provisions regarding payment of prevailing wages as determined by the United States Secretary of Labor or which contain minimum wage schedules which are the same as prevailing wages in the Locality as determined by collective bargaining agreements or understandings between bona fide organizations of Construction Mechanics and their employers are exempt from the above requirements.

Attachment B – Familial Disclosure Form

Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004).

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Boards of Education, the Superintendent of Schools, or the Chief Financial Officer of the Center Line Public Schools:

The Center Line Public Schools’ Board of Education shall not accept any bid that does not include this sworn and notarized disclosure statement

The undersigned, owner or authorized officer of (the bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company, and any member of the Board of Education, the Superintendent of Schools, or the Chief Financial Officer of the school districts listed above. If such a relationship exists, please explain:

BIDDER’S FIRM NAME:

BY (SIGNATURE):

PRINTED NAME & TITLE:

STATE OF MICHIGAN COUNTY OF

Subscribe and sworn before me on this

Day of , 20 , a Notary Public In and for County, Notary Public

My Commission expires

Attachment C - AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012

All bidders must submit the following certification statement in compliance with Public Act No. 517 of 2012 (the “Iran Economic Sanctions Act”) and attach this form to the bid.

The Center Line Public Schools Board of Education shall not accept any bid that does not include this sworn and notarized certification of statement.

The undersigned, the owner or authorized officer of (the Bidder), pursuant to the compliance certification requirement provided in the Center Line Public Schools Request for Proposal, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, and that in the event the Bidder is awarded a contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran linked business” at any time during the course of performing the work or any services under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification is made, whichever is greater, the cost of the Center Line Public Schools investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

BIDDER’S FIRM NAME:

BY (SIGNATURE):

PRINTED NAME & TITLE:

Date:

STATE OF MICHIGAN COUNTY OF

Subscribe and sworn before me on this

Day of , 20 , a Notary Public In and for County, Notary Public

My Commission expires

Attachment D – Proposal Form

Proposal Please make sure that all specifications outlined in Appendix A are accounted for.

Prevailing Wage Familial Disclosure Form Affidavit of Compliance - Iran Sanctions Act Proposal Form

BASE BID $

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