Fiber Optic Upgrade RFQ.docx

RFQ

REQUEST FOR QUOTE

(THIS IS NOT AN ORDER)

Purchase Request #: F2X3B16132AC01 Date Issued: 03 June 2026

Issued by: 42nd Contracting Squadron Delivery: FOB Destination 50 LeMay Plaza, South Offeror Due Date: 12 June 2026 Maxwell AFB, AL 36112-6334 01:00 pm CDT

GENERAL INFORMATION

The 42nd Contracting Squadron, Maxwell AFB, AL, has a requirement to purchase TC Communications TC8000 series Fiber Optic Transport and TC3800 series JumboSwitch equipment and associated accessories to support the Maxwell AFB ATC Radio Fiber Upgrade Project. This procurement is a brand name solicitation in accordance with HQ AFFSA Message AO-23-20 and the customer Brand Name Justification memorandum (42 OSS/OSM, dated 05 May 2026). OPEN MARKET QUOTES WILL NOT BE CONSIDERED FOR NON‑AUTHORIZED SOURCES.

Only quotes from TC Communications OEMs or authorized TC Communications resellers will be accepted unless an alternative product is explicitly approved by HQ AFFSA/XL in writing prior to award.

SCHEDULE OF SUPPLIES/SERVICES:

DELIVERY INFORMATION: All items shall be shipped to the following address: 42d Operation Support Squadron ATTN: TSgt Carson Meeks 345 West Selfridge Street Maxwell AFB, AL 36112-5965 Garage at Bldg. 1013

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.”

INSTRUCTIONS TO CONTRACTOR:

This will be a competitive firm-fixed price delivery order. The contracting officer has determined there is a high probability of adequate price competition among authorized TC Communications sources. This solicitation is being issued on a competitive basis among authorized sources. To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. Failure to meet a requirement may result in an offeror being ineligible for award.

SPECIFIC INSTRUCTIONS

a) Quote format: Submit a dated quote with unit prices and extended prices in response to this solicitation. Quotes must reference Attachment 1 line numbers exactly.

b) Manufacturer / Brand compliance: Offerors must quote the specified TC Communications part numbers and models as listed in Attachment 1. If offering as an authorized reseller, provide a current reseller authorization letter from TC Communications.

c) Country of origin / DFARS: Confirm country of origin for all products. If any products are not domestic or qualifying country end products IAW DFARS 252.225-7001, include the appropriate DFARS certification documentation.

d) Warranty and Documentation: Provide OEM standard commercial warranty at no additional cost. Prior to acceptance, provide all manufacturer warranties, equipment manuals, software documentation, and written warranty procedures including points of contact and support escalation.

e) Condition: Items must be brand new. Refurbished items are NOT authorized

f) Delivery lead time: Propose realistic lead times (calendar days from award) that ensure delivery by 4 July 2026. Include shipping method and estimated transit times.

g) SAM Registration: To be eligible for award, contractor MUST BE REGISTERED and ACTIVE in the DOD System for Award Management (SAM) database at time of quotation submission. No exceptions. Contractors not registered in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

h) Responses to this notice shall be provided in writing via e-mail to the Contract Specialist, A1C Gabriel Colon, (334) 953-5530, gabriel.colon_saldana@us.af.mil and the Contracting Officer, Jeremy Kersey, (334) 953-3526, jeremy.kersey.1@us.af.mil. All responses shall be received by 01:00 pm CDT on 12 June 2026. Email is the preferred method of contact. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist and Contracting Officer identified in this notice.

BASIS FOR CONTRACT AWARD

1) Award will be made to the responsible offeror whose offer is most advantageous to the Government, considering the evaluation factors listed below. The Government will evaluate quotes for acceptability (meets minimum requirements) and then determine best value.

2) Evaluation factors (in descending order of importance):

a) Brand compliance and technical conformance — Offer must be for the specified TC Communications models (TC8000 series and/or TC3800 series) and must demonstrate full conformance with Attachment 1 technical requirements and compatibility with existing ATCALS fiber runs.

b) Price — Total delivered price including shipping, handling, and any applicable fees.

c) Warranty and documentation — Completeness of OEM warranty, support documentation, and pre-acceptance deliverables.

d) Delivery lead time — Ability to meet required delivery by 4 July 2026.

e) Past performance / vendor qualifications — Demonstrated experience supplying and supporting TC Communications equipment to DoD or federal customers; reseller authorization if applicable.

ATTACHMENTS (2):

1. Attachment 1: Attachment 1 — TC Communications Radio Fiber Equipment and Materials List

2. Attachment 2: Attachment 2 — Clauses