Addendum #1

To: Interested Vendors

From: Melissa Auchter – Plante Moran

Date: 1/15/2019

Re: Forest Hills Public Schools Broadcast TV Studio Systems RFP

Below are clarifications and answers to vendor questions to date:

CLARIFICATIONS:

The following updates have been made to the Appendix A Specs. Please submit the updated Appendix A Excel spreadsheet provided with this Addendum and as described in the RFP for all proposed bids.

1. Prompters and Tripods have been added to camera accessories on Technical Specs and Costs tabs.

2. Measurement/signal calibration has been added on Technical Specs and Costs tabs.

3. Microphone types and counts have been added on Technical Specs and Costs tabs.

4. Camera Counts per building have been added on Technical Specs and Costs tabs. The studio and remote camera should have the same functionality and be same model, if possible.

5. Speakers for control room and studio have been added on Technical Specs and Costs tabs.

6. Monitoring for control and studio identified has been added on Technical Specs and Costs tabs.

7. Lighting for Northern High School has been added on Technical Specs and Costs tabs.

ANSWERS TO VENDOR QUESTIONS

The following are answers to vendor submitted questions.

QUESTION ANSWER

1. Please specify the hours that the contractor will be able to work in each of the schools.

Specific times of availability will be determined at the time of installation and will be based on school schedules. The school will work with the awarded vendor in making the spaces available as much as possible given the timeframe.

2. Please confirm that our installation teams will have full access to the Studios and will not have to be interrupted during the day to have the classroom be used.

Since school is in session the vendor may have to work around student use of rooms. The school will work with the awarded vendor in making the spaces available as much as possible given the timeframe.

3. Please clarify the number of belt packs that are required at each school. The specification says that the system shall have "minimal support for up to 6 belt packs" and there are no numbers in Appendix A Costs.

Provide costs for 6 belt packs at each school.

4. For the NDI solution, should this include video, audio inputs and remote intercom?

The NDI solution should include all equipment that the students need to broadcast from another space outside of the studio.

5. Are 43" monitors for the Tricaster going to be required at all schools? What should be the mounting option be at each school?

Yes. 43” monitors would be required at all schools.

Please use your best judgement for mounting them based on walkthrough visits.

6. Please confirm that each school will also get a 43" monitor for the studio and that it should be on a portable cart.

Each studio should get a 43” monitor in the studio so the students can view the broadcast if not on screen. Two 43” monitors should be installed in each studio control room.

7. Can you please confirm that the School District will provide CPU's for the teleprompters.

The school district will provide computers for the teleprompters.

8. Can you please confirm with the teachers that they will required 1 Teleprompter per camera.

Yes. We want one teleprompter per camera.

9. Please confirm if Lighting for Northern studio should be included in this bid? What is the size of the possible new studio that they will move into and what is the height of the ceiling?

Lighting for the Northern studio should be included in this bid. The size of the new studio is equivalent to a standard classroom with standard drop ceilings.

10. If there are "Alternates" that we are looking to include in this bid, how should be add these to your paperwork?

Please complete all Appendix A forms for any alternate solution submitted. This means complete all tabs for every solution. Please indicate which Appendix A form is your base bid and which is your alternate bid.

11. Please confirm that Control Room monitors, studio monitors and amplifier at Eastern HS will be re-used.

As was stated in the walkthrough the District does not plan to reuse any equipment.

12. Section 2.2 - Will the vendor be responsible for running any cables to classrooms outside of the production studio or will all cable runs be solely in the production studio classroom?

The District anticipates that the vendor would only be responsible for running cables within the production studio and classroom.

13. Section 2.4 - Will the vendor be required to test functionality of the NDI technology in every classroom to ensure the Kramer systems are functioning properly or are we simply responsible for getting the Tricaster connected to the network?

The vendor will not have to test in every classroom.

The vendor will work with the FHPS Technology Department to get the system connected to the network and test functionality in a sample of rooms in each high school building.

14. Section 2.5 part A - Does the training session for all teachers need to include a live demonstration of the technology or simply a PowerPoint, etc? If it is a live demonstration for all teachers, is it safe to assume that we would be demonstrating how to access content via the Kramer VIA Connect Pro?

The training session identified in part A for teachers refers to the three teachers that teach the broadcast studio class only not all teachers in the District. This should be live training of their new equipment in the studio.

15. Shall the studio mics, whether lavaliere/handheld/etc., be wired or wireless?

The microphones should be wired.

16. Are the remote cameras intended to be used as handheld devices, or are you looking for them to be on pedestals?

Remote cameras would not have to be on pedestals but the District would like tripods for remote camera use.

17. Can the "Appendix A" Excel spreadsheet be provided/emailed out to prospective bidders in native form?

The Appendix A Excel spreadsheet is available for download on the bid site.

18. For Other Costs would you like these items listed individually or in bulk? e.g lot of wire and connectors or 1000’ of this and 2 of those, etc

All costs should be clearly identified.

19. The Appendix A Excel File askes for several documents… should it be a PDF file and not an excel file? Please provide sample Excel file or call to help me understand.

The Appendix A Excel spreadsheet is available for download on the bid site. The forms are included in that spreadsheet

If you have any questions, please contact me at melissa.auchter@plantemoran.com

- End of Addendum #1 -