PRE-BID CONFERENCE AGENDA

PROJECT: ATLANTA REGIONAL AIRPORT – FALCON FIELD

PEACHTREE CITY, GEORGIA

AIR TRAFFIC CONTROL TOWER (ATCT)

COMMUNICATIONS & WEATHER EQUIPMENT

DATE: Wednesday, August 26, 2026 at 2:30 P.M.

1. GREETING:

Introduction/Sign-in sheet.

2. BID TIME AND PLACE:

Bids Received:

Thursday, September 17th, 2026 until 2:00 pm (Local Time)

Atlanta Regional Airport – Falcon Field, Airport Terminal Building 7 Falcon Drive Peachtree City, GA 30269

Deadline for questions:

Monday, September 7, 2026 at 5:00 pm (Local Time)

3. PROJECT SCOPE:

a. All plans and specifications upon which the bid for this project is based must be dated August, 2026. No other bidding documents, except for any addenda, issued prior to bid date are valid for this project.

b. Bidders are required to submit prices for all items contained in the bid schedule.

Bidders may submit pricing for one or multiple Bid Schedules.

c. The work called for in the construction documents generally consists of the following:

Air Traffic Control Tower:

Scope:

(a) The Project consists of supply, installation, testing, and commissioning of communications and weather equipment for the new Atlanta Regional Airport Air Traffic Control Tower (ATCT). The Project also includes multiple Add Alternate scope items that may or may not be awarded based on Funding availability.

b) The Work includes:

i) Procurement, Installation, and Integration of all equipment and necessary infrastructure detailed in the Technical Specifications

ii) Site Acceptance Testing

iii) Support during FAA Commissioning

iv) Contractor to be present at Start-up. Coordination with the FCT Contractor on the ATCT project.

c) Add Alternates are as follows:

i) Add Alternate 1 = Annual Inspection as defined in the document

ii) Add Alternate 2 = Voice Switch Spares as defined in the document

iii) Add Alternate 3 – Police/Fire Transceiver

d) Installation: The equipment installation will be coordinated with the Tower Contractor. The new equipment must be installed with minimum disruption to normal airport operations. Bidder shall be responsible to field verify all measurements prior to fabrication and installation.

e) Control Tower Equipment (AJT)

1. Voice Communications Control System (VCCS) handsets, microphones and headsets

2. Four (4) VHF Transmitters, four (4) VHF Receivers radios and one (1) ATIS Transmitter

3. One (1) Desktop VHF Transceiver

4. One (1) Police/Fire Transceiver (Add Alternate)

5. Two (2) VHF handheld transceivers

6. One (1) VHF Man Portable Radio

7. Five (5) Antennas complete with Polyphasers

8. Radio Filters

9. Voice Recorder

10. Global Positioning System (GPS) Synchronized Clock and Displays

11. ATIS recorder

12. ATIS/ASOS Interface Switch

13. Non FAA AWOS I Secondary Weather

14. Tower 911 Hotline Crash Phone

15. Uninterruptable Power Supplies (UPS)

16. Desktop Lamps

17. Light Gun

18. Counter

19. Four (4) Controller Chairs

20. Flight Strip Bays and Holders

21. Two (2) Binoculars

22. Cab Window Shades

23. Cabling Wiring and Racks

All other items required to provide a functional system

i. Site Acceptance Testing.

ii. Support during FAA commissioning which may be after installation is complete.

iii. Installation of speakers and volume controls into wood/plastic laminate counters.

iv. Coordinate, install and integrate the 4-wire shout, 2 digit dial up, commercial phone lines and data lines to the Approach Control Center (ACC) and nearby ATCTs as required.

v. Acclimate ATCT controllers on the operation of the new equipment.

vi. Procure and provide spares for all systems (Add Alternate 2).

vii. Provide warranty agreements.

viii. All finishes dark, flat black to avoid reflection during nighttime operations. Everything, cover plates, screws etc.

ix. Clear cable passage from ground to roof is provided.

x. Don’t assume, ask questions, we are here to support you.

4. FUNDING:

This project will be funded under provisions of the Airport and Airway Safety and Capacity Act of 1987. Certain mandatory federal requirements apply to this solicitation and will be made a part of any contract awarded.

a. President's Executive Order No. 11246 as amended by 29 CFR Part 30 and 41 CFR

Part 60. (Prohibits discrimination in employment regarding race, creed, color, sex, or national origin).

b. Davis-Bacon and Related Acts, 29 CFR Parts 1, 3, and 5 (Wages).

c. Copeland Act, 29 CFR Part 3. (Payroll deductions permitted by Secretary of Labor).

d. Contract Work Hours and Safety Standards Act.

e. Title VI of Civil Rights Act of 1964. (Ensures that in any contract entered into pursuant to this advertisement for bids, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on grounds of race, color, national origin or sex in consideration for an award).

5. The following items are extremely important and must be addressed and understood.

a. Instructions to Bidders; (IB-1 TO IB-5)

b. No Bid may be withdrawn after the time scheduled for opening of bids and for a period of One Hundred Twenty (120) days beyond..

c. Include Equal Opportunity Report in all subcontracts (page B-12).

f. Liquidated Damages (00800-14)

a. Failure to complete the entire project within the time specified in Section SC-36, $1,000/day.

f. Insurance requirements (Section 00800).

g. Schedule requirements (B-3).

h. Submit weekly payroll and statement of compliance.

6. PAYMENT:

The successful contractor will submit to the Engineer once each month an Application and Certification for Payment for the previous month's work, utilizing the Pay Application forms provided by the Engineer. The Engineer will review the application for payment and, if he certifies that it is in order, he will forward it to the Owner for approval within seven (7) days.

7. CONTRACT TIME:

All work for the Base Bid and additional alternate options shall be completed within 90

Calendar Days from the date of the Notice to Proceed is awarded.

Construction shall commence within 10 calendar days from the date of receipt of the Notice of Proceed, as evidenced by official receipt of certified mail or acknowledgement of personal delivery.

8. DISCUSSION OF TECHNICAL ITEMS

1) Long Lead Items – Several items such as VCCS systems, radios, voice recorders, GPS clocks and weather equipments can have significant lead times.

2) Airport Safety, Security Work Areas, Staging

a) Pay particular attention to the Specifications and the requirements for construction on the airfield. Access to any area in the airfield's operating area will require prior approval from the Airport Director.

b) While the airport is an ‘unsecured’ airport, the standard rules for accessing areas on the airfield still apply. No access to Taxiways, Taxilanes, Runways or their Safety and Object

Free Areas unless expressly approved. Access to Apron areas adjacent to the vault also requires coordination as it is an aircraft operation area.

c) Main Tower Construction area

i) Contractor is to remain within the Tower Site.

d) Backup or Secondary Weather Systems

i) Contractor will provide the tower, electrical supply and backup weather system sensors per the contract. Construction is only allowed in this area for a one-month period of time.

e) Existing Electrical Vault

i) Access to the airside vault is over airside and will require coordination with the

Airport Director.

f) Airfield Closures

i) None expected.

3) Utilities in the Area of Construction

a) None of these should be an issue for this contract and are listed as a matter of protocol.

4) Testing and Inspections

Contractor shall coordinate with the Airport and testing firm for scheduling borings and testing.

The Contractor is responsible for all other testing on the project and shall hire an independent testing lab for this work.

5) Equipment

a) All equipment installation is to be done with care and in a timeframe to limit the amount of potential damage to the equipment due to construction.

QUESTIONS: