FES Industry Day - Announcement.pdf

Special Notice – Registration Opportunity For

Fire & Emergency Services Personal Protective Equipment Industry Day

Tyndall Air Force Base, Florida

Silver Flag Exercise Site

17 June 2025 – 18 June2025

Dear Valued Vendor, AFCEC/CXF along with Mission Partners from the 772d Enterprise Sourcing Squadron, and Department of the Air Force (DAF) Small Business Office is pleased to announce that the Air Force will be hosting an industry day at Tyndall Air Force Base from 17 June – 18 June 2025.

As part of our ongoing commitment to enhancing fire safety and emergency response capabilities, we are seeking to engage with industry partners to explore the latest advancements in firefighter Personal Protective Equipment products that support Firefighters throughout the

DAF.

Goals and Objectives

• Goal 1: Gather information on available PPE products, identify potential vendors, manufacturers, and facilitate networking between government representatives and PPE industry partners. Please see Attachment 1 - PPE Specs for Industry Day 2025, for more details.

• Goal 2: Assess the PPE manufacturing industry's interest and capacity to engage with the Department of the Air Force (DAF) for long-term contracts.

• Objective: Foster open dialogue between vendors, distributors, manufacturers and government officials to enhance collaboration and establish relationships for future procurement and contracting opportunities.

Engagement Opportunities

The Industry Day will consist of either one in-person session or one virtual session to accommodate those unable to attend in person. The agenda, including specifics of rooms and exact times, will be announced following the closing of the registration window. The purpose of this special notice is to gauge interest in the industry day and determine the number of in-person and virtual attendees. Once interest has been gauged, we will release a full agenda.

We encourage you to participate in this initiative as it will give your organization an opportunity to engage with our representatives, showcase your products, and discuss potential collaborations.

In person sessions will be conducted as requested via the registration form. Base passes will not be required; participants will be escorted to the site. These one-on-one discussions will be given a time to meet with the Government in a meeting room setting (with AV capabilities). These sessions will be limited to one hour, will be conducted at an unclassified level, and each potential offeror is limited to three (3) attendees. This space will allow vendors and government representatives to engage in discussions regarding their latest industry solutions and strategic procurement opportunities. The schedule for one-on-one meetings including date, time, instructions for base access and vendor schedule will be provided with the agenda once the number of attendees is confirmed. The date for all in-person meetings is tentatively scheduled for 17 June 2025.

For those unable to attend in person, a virtual discussion option with the Government has been made available. These virtual discussions will be conducted as requested via the registration form. These discussions will be held via Microsoft Teams; a link will be sent by the Government to each potential offeror who has completed registration for a virtual session. These sessions will be limited to one hour, will be conducted at an unclassified level, and each potential offeror is limited to three (3) attendees. Vendors will be allowed to send in a limited amount of material for demonstration purposes, but all costs (including return shipping) will be paid by the vendor. Details regarding this option will be provided with the agenda. The date for all virtual meetings is tentatively scheduled for 18 June 2025.

Registration

To register for either an in-person or virtual session, please complete an attached registration form (Attachment 2) and send it to the Contracting Specialist, Matthew Martinez, and the Contracting Officer, Randall Jones no later than 16 May 2025 at 1400 CST. The email addresses for these individuals are contained in the contact information section of this posting. Please note that the registration form (Attachment 2) contains a section for questions. All questions will be compiled, and answers will be posted to this announcement as follow-up. This follow-up will include the agenda and personalized Microsoft Teams Meeting Links for those meeting virtually.

This industry day notice is issued solely for information and planning purposes and all information provided is subject to change or cancellation. It does not constitute a solicitation (Request for Proposal or Request for Quotations) or a promise to issue a solicitation in the future.

This Industry Day Notice does not commit the Government to contract for any supply or service, whatsoever. Furthermore, the Government is not currently seeking proposals. Responders are advised that the Government will not pay for any information or administrative costs incurred in response to this Industry Day Notice. The Government will not assume liability for costs incurred by any attendee for travel expenses or marketing efforts. All costs associated with responding to this Industry Day Notice will be solely at the responding party's expense.

Attachments:

1. Attachment 1 - PPE Specs for Industry Day 2025

2. Attachment 2 – FES Industry Day Registration

We look forward to productive discussions and the opportunity to work together to advance fire safety and emergency response initiatives.