2.4.2 Amendment 2 - Attachment 2 - Pricing Template - Hermits Peak - Arbitration 2026 (v6) 11-05-2026.xlsx

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AMENDMENT 2 - Hermits Peak/Calf Canyon Fire Claims Arbitration Services
Solicitation number
FEMA_70FB8026R00000020
Issued by

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Written by GovTribe AI ·

This is a Pricing Template for the Hermit's Peak/Calf Canyon Fire Claims Arbitration Services contract (FEMA Solicitation 70FB8026R00000020), Amendment 2, effective November 5, 2026. The template establishes a 36-month Period of Performance consisting of a 12-month Base Period and two 12-month Option Periods, with a total contract value of $348,890.00 across all periods.

The pricing structure includes six Cost Line Items (CLINs): CLIN 0001 for start-up tasks at $30,000.00 (FFP); CLIN 0002 for Project Management Office (PMO) Personnel calculated at 4% of CLINs 0005 and 0006 combined (FFP Monthly); CLIN 0003 for Travel and Miscellaneous costs totaling $318,890.00 on a Time & Materials basis, including hotel, per diem, car rental, gas, airline tickets, taxi, facility rental, and miscellaneous expenses; CLIN 0004 for Travel & Training Time (Labor Hours); CLIN 0005 for Case Review and Arbitration Hearings (FFP); and CLIN 0006 for Case Review Overtime (T&M). The contract addresses an estimated 1,700 total arbitration cases distributed across the performance periods: 646 cases (35%) in the Base Period at $186,718.00; 1,016 cases (55%) in Option Period 1 at $114,216.00; and 184 cases (10%) in Option Period 2 at $47,956.00. Case complexity is estimated at 90% low complexity (6-12 hours), 2% medium complexity (12-18 hours), and 8% high complexity (18-24 hours), with approximately 10% of all cases exceeding $500,000 in value and an estimated 10% hearing cancellation rate. Travel costs account for trips to pick up equipment and arbitration hearings, with in-person cases estimated at 5% of the total caseload. All CLINs marked "Do Not Change" are fixed and cannot be modified by contractors responding to this solicitation.

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File Type Posted
2.4.2 Amendment 2- Attachment 1 - PWS v5 - Hermit's Peak PWS__11-05-2026.pdf PDF
2.4.2 Amendment 2 - Attachment 3 - Evaluation Factors - 11-4-26.pdf PDF
2.4.2 Amendment 2 - Solicitation SF1449 Final 70FB8026R00000020_(v3) 11-5-2026.pdf PDF
2.4.1 Amendment - Solicitation SF1449 Final 70FB8026R00000020_(v2) 10-23-2026.pdf PDF
2.4.1 Amendment - Attachment 1 PWS v4 - Hermit's Peak PWS__10-23-2026.pdf PDF
2.4.1 Attachment 4 - Responses to Consolidated RFP Questions__10-23-2026.xlsx XLSX spreadsheet
2.4.1 Amendment - Attachment 3 - Evaluation Factors - FINAL (v2) 10-23-26.pdf PDF
2.4.1 Amendment - Attachment 2 - Pricing Template - Hermits Peak - Arbitration 2026 (v5) 10-23-2026.xlsx XLSX spreadsheet
2.2.1 Attachment 4 - Question Template - Solicitation.xlsx XLSX spreadsheet
2.2.1 Attachment 1 PWS v3 - Hermits Peak - Arbitration 2026.pdf PDF
2.2.1 Attachment 3 - Evaluation Factors - FINAL.pdf PDF
2.2.1 Solicitation SF1449 Final 70FB8026R00000020_10-15-2026.pdf PDF
2.2.1 Attachment 2 - Pricing Template - Hermits Peak - Arbitration 2026 v4.xlsx XLSX spreadsheet
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Summary PRICING TEMPLATE - Hermit's Peak Arbitration - Summary

DESCRIPTIONCLIN TYPEBASE PERIODOPTION PERIOD 1OPTION PERIOD 2TOTAL
CLIN 0001 - Start-up Tasks (DO NOT REMOVE TOTAL)FFP$ 30,000.00$ 30,000.00
CLIN 0002 - PMO PersonnelFFP Monthly$ - 0$ - 0$ - 0$ - 0
CLIN 0003 - Travel ODCs (DO NOT REMOVE TOTALS)T&M$ 156,718.00$ 114,216.00$ 47,956.00$ 318,890.00
CLIN 0004 - Travel & Training TimeLH$ - 0$ - 0$ - 0$ - 0
CLIN 0005 - Arbitration HearingsFFP$ - 0$ - 0$ - 0$ - 0
CLIN 0006 - Case Review OvertimeT&M$ - 0$ - 0$ - 0$ - 0
Number of Cases9355951701700
TOTAL$ 186,718.00$ 114,216.00$ 47,956.00$ 348,890.00
Assumptions
12-month Base Year, 2 12-month Option Periods
1,846 total arbitration cases for entire PoP
35% occuring Base Period; 55% occuring OP1; 10% occuring OP2
10% of cases > $500k
In-person cases estimated to be 5%; 10% of in-person will be >$500k
CLIN 0001 - (Do Not Change Totals)
Start-up: tasks includes initial rostering, reporting and badging costs. FFP Cost set at $30,000
CLIN 0002 - Cost is 4% of the sum of CLIN 0005 and CLIN 0006See PWS for Invoicing Guidance
Includes all Management & Administrative services (reports, maitaining roster, scheduling arbitration hearings, etc.)
CLIN 0003 - Total Travel cost set at $318,900.00 (Do Not Change Totals)
See PWS Section 9: Contractor Travel for reimbursable travel and transportation expenses.
Misc travel expenses include: baggae fees, POV mileage, parking, tolls, etc.
CLIN 0004
Includes travel time for GFE pickup and arbitrator hearings (inclusive of PMO staff and Arbitrators).
Includes 8 hours of mandatory privacy training for all rostered arbitrators
Includes 4 hours of arbitratioion-related training
CLIN 0005
Case Complexity: 90% (6-12 hrs); 2% (12-18hrs); 8% (18-24hrs)
Estimated 10% of hearings will be canceled
CLIN 0006
Overtime costs are estimated at up to 5 hours per case for each complexity category

Base

PRICING TEMPLATE - Hermit's Peak Arbitration
Base Period - 12 months
DescriptionTotal
CLIN 0001: Start-up Tasks (FFP) - Do not change totalPersonnelCostHours$30,000.00
CLIN 0002: PMO Personnel (FFP Monthly)PersonnelCostHours$0.00
4% of the sum of CLIN 0005 and CLIN 0006 (Do not change formula)$0.00
CLIN 0003: Travel and Miscelanneous (T&M)TripsDaysCost$156,718.00
Hotel822$ 167.00$27,388.00
Per Diem823$ 80.00$19,680.00
Car Rental823$ 75.00$18,450.00
Gas82$ 50.00$4,100.00
Airline Ticket82$ 650.00$53,300.00
Taxi82$ 150.00$12,300.00
Facility Rental2$ 500.00$1,000.00
Miscellaneous82$ 250.00$20,500.00
CLIN 0004: Travel & Training Time (LH)TripsArbitratorsLH RateHours$0.00
Travel Time - Badging and GFE251$ - 016$0.00
Travel Time Arbitrations (<$500k)421$ - 024$0.00
Travel Time Arbitrations (>$500k)53$ - 024$0.00
Training Time25$ - 012$0.00
CLIN 0005: Case Review and Arbitration Hearings (FFP)CasesArbitratorsLH RateHours$0.00
Low Complexity: Case Review and Hearings (<$500k) - Up 128421$ - 012$0.00
Moderate Complexity: Case Review and Hearings (>$500k) - From 12-18193$ - 018$0.00
High Complexity: Case Review and Hearings (>$500k) - From 18-24743$ - 024$0.00
CLIN 0006: Case Review Overtime (T&M)CasesArbitratorsOT RateHoursOT Hours$0.00
Low Complexity: Overtime <$500k - Up to an additional (5) hrs841$ - 05420

James, Kimberly: James, Kimberly:

Overtime up to five (5) hours per case not to exceed 10% of the estimated cases in this tier.$0.00
Moderate Complexity: Overtime >$500k - Up to an additional (5) hrs23$ - 0530

James, Kimberly: James, Kimberly:

Assume no more than 5% of cases in this tier will require overtime up to five (5) hours per case.$0.00
Overtime >$500k - Up to an additional (5) hrs33$ - 0545

James, Kimberly: James, Kimberly:

Assume no more than 5% of cases in this tier will require overtime up to five (5) hours per case. $0.00

TOTAL$186,718.00
Assumptions
12-month Base Year, 2 12-month Option Periods
1,846 total arbitration cases for entire contract PoP
Case Complexity: 90% (6-12 hrs); 2% (12-18hrs); 8% (18-24hrs)
35% occuring Base Period: 646 total
10% of cases > $500k:
CLIN 0001
Start-up: tasks includes initial rostering, reporting and badging costs. FFP Cost set at $30,000 (Do not change total)
CLIN 0002 - 4% of the sum of CLIN 0005 and CLIN 0006 (Do not change formula in chart)See PWS for Invoicing Guidance
Includes all Management & Administrative services (reports, maitaining roster, scheduling arbitration hearings, etc.)
CLIN 0003
In-person cases estimated to be 5%; 10% of in-person will be >$500k
25 Trips to Pick up Equipment + 38 (29+9) trips for Arbitration = 63 trips
CLIN 0004
Includes travel time for GFE pickup and arbitrator hearings (inclusive of PMO staff and Arbitrators).
Includes 8 hours of mandatory privacy training for all rostered arbitrators
Includes 4 hours of arbitratioion-related training
CLIN 0005
Estimated 10% of hearings will be cancelled
CLIN 0006
Overtime costs are estimated at up to 5 hours per case for each complexity category

Option Period 1

PRICING TEMPLATE - Hermit's Peak Arbitration
Option Period 1 - 12 months
DescriptionTotal
CLIN 1002: PMO Personnel (FFP Monthly)PersonnelRateHours$0.00
4% of the sum of CLIN 0005 and CLIN 0006 (Do not change formula)$0.00
CLIN 1003: Travel and Miscelanneous (T&M) Do not changeTripsDaysCost$114,216.00
Hotel612$ 162.00$19,764.00
Per Diem613$ 69.00$12,627.00
Car Rental613$ 75.00$13,725.00
Gas61$ 50.00$3,050.00
Airline Ticket61$ 650.00$39,650.00
Taxi61$ 150.00$9,150.00
Facility Rental2$ 500.00$1,000.00
Miscellaneous61$ 250.00$15,250.00
CLIN 1004: Travel & Training Time (LH)TripsArbitratorsRateHours$0.00
Travel Time - Badging and GFE251$ - 016$0.00
Travel Time Arbitrations (<$500k)271$ - 024$0.00
Travel Time Arbitrations (>$500k)33$ - 024$0.00
Training Time25$ - 012$0.00
CLIN 1005: Case Review and Arbitration Hearings (FFP)CasesArbitratorsRateHours$0.00
Low Complexity: Case Review and Hearings (<$500k) - Up 125361$ - 012$0
Moderate Complexity: Case Review and Hearings (>$500k) - From 12-18123$ - 018$0
High Complexity: Case Review and Hearings (>$500k) - From 18-24473$ - 024$0
CLIN 1006: Case Review Overtime (T&M)CasesOT RateHoursOT Hours$0.00
Low Complexity: Overtime <$500k - Up to an additional (5) hrs531$ - 05265

James, Kimberly: James, Kimberly:

Overtime up to five (5) hours per case not to exceed 10% of the estimated cases in this tier.$0
Moderate Complexity: Overtime >$500k - Up to an additional (5) hrs23$ - 0530

James, Kimberly: James, Kimberly:

Assume no more than 5% of cases in this tier will require overtime up to five (5) hours per case.$0
Overtime >$500k - Up to an additional (5) hrs23$ - 0530

James, Kimberly: James, Kimberly:

Assume no more than 5% of cases in this tier will require overtime up to five (5) hours per case. $0

Total $114,216.00

Assumptions
12-month Base Year, 2 12-month Option Periods
1,846 total arbitration cases for entire contract PoP
55% occuring OP1: 1,016 total
10% of cases > $500k: 102
CLIN 1002 - 4% of the sum of CLIN 0005 and CLIN 0006 (Do not change formula in chart)See PWS for Invoicing Guidance
Includes all Management & Administrative services (reports, maitaining roster, scheduling arbitration hearings, etc.)
CLIN 1003
In-person cases estimated to be 5%; 10% of in-person will be >$500k
25 Trips to Pick up Equipment + 60 (45+15) trips for Arbitration = 85 trips
CLIN 1004
Includes travel time for GFE pickup and arbitrator hearings (inclusive of PMO staff and Arbitrators).
Includes 8 hours of mandatory privacy training for all rostered arbitrators
Includes 4 hours of arbitratioion-related training
CLIN 1005
Estimated 10% of hearings will be cancelled
CLIN 1006
Overtime costs are estimated at up to 5 hours per case for each complexity category

Option Period 2

PRICING TEMPLATE - Hermit's Peak Arbitration
Option Period 2 - 12 months
DescriptionTotal
CLIN 2002: PMO Personnel (FFP Monthly)PersonnelRateHrs$0.00
4% of the sum of CLIN 0005 and CLIN 0006 (Do not change formula)$0.00
CLIN 2003: Travel and Miscelanneous (T&M) Do not changeTripsDaysCost$47,956.00
Hotel262$ 162.00$8,424.00
Per Diem263$ 69.00$5,382.00
Car Rental263$ 75.00$5,850.00
Gas26$ 50.00$1,300.00
Airline Ticket26$ 650.00$16,900.00
Taxi26$ 100.00$2,600.00
Facility Rental2$ 500.00$1,000.00
Miscellaneous26$ 250.00$6,500.00
CLIN 2004: Travel & Training Time (LH)TripsArbitratorsLH RateHours$0.00
Travel Time - Badging and GFE151$ - 016$0.00
Travel Time Arbitrations (<$500k)81$ - 024$0.00
Travel Time Arbitrations (>$500k)13$ - 024$0.00
Training Time15$ - 012$0.00
CLIN 2005: Case Review and Arbitration Hearings (FFP)CasesArbitratorsLH RateHours$0.00
Low Complexity: Case Review and Hearings (<$500k) - Up 121521$ - 012$0.00
Moderate Complexity: Case Review and Hearings (>$500k) - From 12-1833$ - 018$0.00
High Complexity: Case Review and Hearings (>$500k) - From 18-24153$ - 024$0.00
CLIN 2006: Case Review Overtime (T&M)CasesOT RateHoursOT Hours$0
Low Complexity: Overtime <$500k - Up to an additional (5) hrs151$ - 0575

James, Kimberly: James, Kimberly:

Overtime up to five (5) hours per case not to exceed 10% of the estimated cases in this tier.$0.00
Moderate Complexity: Overtime >$500k - Up to an additional (5) hrs13$ - 0515

James, Kimberly: James, Kimberly:

Assume no more than 5% of cases in this tier will require overtime up to five (5) hours per case.$0.00
Overtime >$500k - Up to an additional (5) hrs13$ - 0515

James, Kimberly: James, Kimberly:

Assume no more than 5% of cases in this tier will require overtime up to five (5) hours per case. $0.00

Total$47,956.00
12-month Base Year, 2 12-month Option Periods
10% occuring OPT 2 Period: 184 total
10% of cases > $500k
CLIN 2002 - 4% of the sum of CLIN 0005 and CLIN 0006 (Do not change formula in chart)See PWS for Invoicing Guidance
Includes all Management & Administrative services (reports, maitaining roster, scheduling arbitration hearings, etc.)
CLIN 2003
In-person cases estimated to be 5%; 10% of in-person will be >$500k
15 Trips to Pick up Equipment + 11 (8+3) trips for Arbitration: 26 trips
CLIN 2004
Includes travel time for GFE pickup and arbitrator hearings (inclusive of PMO staff and Arbitrators).
Includes 8 hours of mandatory privacy training for all rostered arbitrators
Includes 4 hours of arbitratioion-related training
CLIN 2005
Estimated 10% of hearings will be cancelled
CLIN 2006
Overtime costs are estimated at up to 5 hours per case for each complexity category

File details come from the government source that posted it. Updated .