FED BID Notice SOLAR FIELD CONTROLS.pdf

Request for Quote- 15B40321Q00000006

REPLACEMENT CONTROLS FOR EXISTING SOLAR FIELD

FCI Englewood 9595 W. Quincy Ave Littleton, CO 80123

Rochelle Infante, rinfante@bop.gov 303-763-4300 ext. 2585

FCI Englewood is seeking REPLACEMENT CONTROLS FOR AN EXISTING SOLAR FIELD:

The existing solar water heating system controllers consists of a series of parabolic troughs used to heat water that feed into the FCI Englewood Domestic Hot Water system through heat exchangers. The working fluid inside the solar collectors is a 40% propylene glycol/60% water mixture, circulated through the array with a 5 HP pump. A heat exchanger inside the storage tank transfers heat energy from the array to the non-potable water inside the tank.

This project shall include layout, supply, and installation of replacement master and local controllers and integration into the existing Johnson Controls Metasys DDC system while maintaining the existing instrumentation and infrastructure in place.

Enclosed is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, and is supplemented with additional information included in this notice. This is a Request for Quote for commercial items prepared in accordance with the Federal Acquisition Circular FAC 2020-09 by the Federal Bureau of Prisons, Federal Correctional Institution Englewood (FCI), Littleton, Colorado.

This acquisition is a 100% Small Business Set Aside. The NAICS code for this request for quote is 334519, size standard 500 employees. The Federal Supply Code for this RFQ is 61 This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Please provide a quote for the items listed below by 2:00 PM Mountain Standard Time (MST) Monday, November 30, 2020. All questions regarding this Request for Quote are due in writing by 12:00 PM MST, Tuesday, November 24, 2020. Questions shall be submitted via email to rinfante@bop.gov. We will consider all questions received and provide responses when appropriate. The Government has no obligation to answer any questions received after the due date and time.

Quotes are to be emailed in .pdf format only to rinfante@bop.gov and will be deemed received at the time received as indicated on the email notification. A confirming email will be sent when the quotes are received. Faxed or mailed quotes will not be accepted. Emails rejected by filters are not the responsibility of the government. Quotes received after the deadline will be handled in accordance with FAR 52.212-1(f) The government reserves the right to cancel this solicitation at any time it deems necessary with no obligation to the government for purchase. All quotes submitted must have specification sheets for the line item, with the submittal.

This will be a firm-fixed price contract to one vendor with multiple Contract Line Item Numbers (CLIN) for SUPPLY AND INSTALL OF Replacement Solar Field Controls and associated software while maintaining the existing instrumentation and infrastructure in accordance with the attached statement of work. Please provide total pricing for each CLIN and total pricing for all CLIN’s including MATERIALS

AND LABOR.

mailto:rinfante@bop.gov https://www.naics.com/naics-code-description/?code=334519

EQUIPMENT (LINE ITEM) QUANTITY UNIT UNIT

PRICE

TOTAL

PRICE

Removal and Replacement of Master Controller 1 Each Power supply/battery backup (until generator is online 1 for Master Controller, 1 for each local controller)

6 Each

Remove and Replace Sunlight start-up sensor (SUS) and associated wiring 1 Each Remove and Replace Wind Anemometer (WA) and all associated wiring 1 Each Install new ¾” weld-o-lets with ¾”-1/2” bushing 1 Each Install new temperature sensors and all associated wiring for the outdoor and powerhouse system

1 Each

Replace all communication wiring between the solar field and powerhouse 1 Each Ambient Air Temperature Sensor 1 Each Demand for Thermal Energy Sensor 1 Each Local Controller-Removal of controllers and panels and replace with new direct digital controllers, panel and associated wiring.

5 Each

Remove and replace Tracking Sensors and associated wiring 2 Each Remove and replace - Absorber Temperatures (Thermocouple Type T) 2 Each Provide programing of the sequence of operation 1 Each Provide As-built documentation 1 Each Provide and install new desktop work station 1 Each Provide for graphics update to accurately reflect the new system 1 Each 1 year technical support with (2) 8 hour visits 1 Each 16 hours on-site training/classes. 1 Each

52.212-2 Evaluation-Commercial Items.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation-Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical acceptability, Past performance, experience, and Price.

Technical and past performance, when combined, are considered first when determining best value to the government.

Quote#:

Delivery Days ARO: 90 days

DUNS#

CAGE Code:

Taxpayer ID# FOB: Destination Shipping Weight: Shipping Dimensions:

Discount Terms:

E-Mail Address:

https://www.acquisition.gov/content/part-12-acquisition-commercial-items#i1113145

Provisions:

52.252-1 Solicitation Provisions Incorporated by Reference Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address: https://www.acquisition.gov/ 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition 52.212-2 Evaluation-Commercial Items 52.212-3, Offeror Representations and Certifications-Commercial Items, please include a completed copy 52.204-22 Alternative Line Item Proposal

Clauses:

52.252-2, Clauses Incorporated by Reference Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address: https://www.acquisition.gov/ 52.212-4, Contract Terms and Conditions-Commercial Items 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (see attachment) 52.242-5 Payments to Small Business Subcontractors.

https://www.acquisition.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_212-1 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1045305 https://www.acquisition.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_212_5

STATEMENT OF WORK

Federal Bureau of Prisons FCI Englewood 4CBV

June 18, 2020

The FCI Englewood - Solar Water Heating System consists of a series of parabolic troughs used to heat water that feed into the FCI Englewood Domestic Hot Water system through heat exchangers. The working fluid inside the solar collectors is a 40% propylene glycol/60% water mixture, circulated though the array with a 5 hp pump. A heat exchanger inside the storage tank transfers heat energy from the array to the non potable water inside the tank.

The original and proprietary controls system installed in 201 O and 2011, is outdated and needs replacement. Service for this system is difficult to acquire.

All work described in these documents and all work necessary to complete the work as described or shown is to be executed in a thoroughly substantial and workmanlike manner. All work shall be done by persons who have experience in the trade or craft.

The work includes, but is not necessarily limited to the following description:

FCI Englewood is seeking to replace the existing Solar Water Heating System controllers. FCI Englewood requests the following guidelines for the replacement system be used for solicitation of supply, and installation of a turn-key system by a professional contractor. FCI Englewood reserves the right to accept bids deemed most advantageous to the government. Factors supporting this will be; past performance, customer support, quality, workmanship , warranty, response time & functionality and part compatibility.

The base scope of this project shall include layout, supply, and installation of replacement master and local controllers and integration into the existing Johnson Controls Metasys DOC system while maintaining the existing instrumentation and infrastructure in place.

A Existing Components

• One (1) Master Controller (MC)

• Five (5) Local Controllers (LC)

• Ten (10) Parabolic Trough Collectors (Strings) , each with One (1) Drive Motor

B. Master Controller - Remove existing controller and panel and replace with new direct digital controller, panel and associated wiring .

• Located remotely from the strings in the boiler room in building 3D

• Communicates to the LC's via RS-485

• On/off switch

• Reset switch

• Pump on/off switch

• Wash switch

• Remote monitoring not required

• Local monitoring through ethernet (RJ45) to laptop

• Method to easily diagnose errors or faults

• Power supply/battery backup, until backup generator is online

01 11002

SUMMARY OF WORK & BUREAU PROCEDURES

Sensitive But Unclassified - SBU

FCI Englewood 4CBV

June 18, 2020

Inputs:

• Remove and replace Sunlight Start-Up Sensor (SUS) and associated wiring

• Remove and replace Wind Anemometer (WA) and all associated wiring

• Reuse existing Flow Meter (FM)

• Remove all existing temperature sensors and associated ¼" weld-o-lets on the outdoor and powerhouse system.

• Install new¾" weld-o-lets with¾" - ½" bushing

• Install new temperature sensors and all associated wiring for the outdoor and powerhouse system

• Reuse Level on Hot Water Storage Tank

• Reuse Pressure Transmitter (PT)

• Reuse exist ing AC Power lines and conduits

• Replace all communication wiring between the solar field and powerhouse

• Reuse existing Differential Pressure Switch

• Ambient Air Temperature

• Demand for Thermal Energy

Outputs:

• String Drive Motors Authorization (through LC)

• Water Wash (through LC)

• Solar Pump (on/off)

C. Local Controller - Remove all five (5) controllers and panels and replace with new direct digital controllers, panel and associated wiring .

• Located local to the Strings

• Each controls two (2) Strings

• On/off switch

• Reset switch

• Ability to manually pivot the collector position (String)

• Remote monitoring not required

• Method to easily diagnose errors or faults

• Power supply/battery backup, until backup generator is online

Inputs:

• Remove and replace Two (2) - Tracking Sensors and associated wiring

• Reuse existing Four (4) - Collector Travel Limit Switches

• Remove and replace Two (2) - Absorber Temperatures (Thermocouple Type

T)

Outputs:

• Reuse Two (2) - String Drive Motors

D. Other Control Systems

• Provide programing of the sequence of operation

• Provide As-built documentation

SUMMARY OF WORK & BUREAU PROCEDURES

01 1100 3

FCI Englewood 4CBV

June 18, 2020

• Provide and install new desktop work station

• Provide for graphics update to accurately reflect the new system

• System must be compatible with BACnet and Windows 10 operating system

• Verify proper operation of the system and conduct owner train ing .

E. FCI Englewood Hot Buttons - To be Addressed in the Proposal

• Safety of the system, failsafe modes

• Details when diagnosing errors or faults

F. Additional References

• Piping & Instrumentation Proposal Schematic, 5/5/2008

• Controller Operational Sequences July 201 O

• Field Layout, 4B2023-000002 Rev A

• Process Load, System Schematic, 4B2023-00001 O Rev A

• Collector System Schematic, 4B2023-000011 Rev A

• Power & Control W iring Schematic, 4B2023-000012 Rev A

• Pressure Transmitter: W ika

• Flow Meter: Turbine flow meter TDS-4000-TM%20Series

• RTD: P-Ultra

• Thermocouple: Omega TC

• Diff Pressure Switch: Differential Pressure Switch

• String Drive Motor: Leeson Outline - 42 Frame PE350 Stock, 027696 Rev. 01

G. Documentation

• Operation and Maintenance manuals (2 copies)

• All eng ineering drawings, system programming, system in itialization , start-up, check-out, on-site turnover, and as-built documentation (2 copies)

• All reference documents (1 copy)

H. Warranty

• One year standard warranty on parts and labor.

I. Support

• Include in quote a tota l of 1 year technical support with (2) 8 hour visits

• Include in quote, 16 hours on-site training/classes.

Project Name:

Location :

Project 4C8V Solar Water Heating System Controllers Replacement

FCI Englewood

Address :

Owner:

9595 W . Quincy Avenue, Littleton , CO 80123

U.S. Department of Justice , Federal Bureau of Prisons

(FBOP)

SUMMARY OF WORK & BUREAU PROCEDURES

01 1100 4