FDLE-ITN-2624 with Attachments.pdf

FLORIDA DEPARTMENT OF LAW ENFORCEMENT

INVITATION TO NEGOTIATE

Acknowledgment Form

Page 1 of 46 SUBMIT REPLY TO: Department of Law Enforcement General Services 2331 Phillips Road Tallahassee, Florida 32308 Telephone Number: 850-410-7300

Agency Release Date:

05/05/2026

Fixed Wing and Rotary Wing Aircraft Services Solicitation Number: FDLE-ITN-2624

Replies are Due: 07/28/2026 @ 2:30 PM ET Replies shall be binding until execution of a Contract with the successful Respondent.

Respondent Name:

If a fictitious name is used, include the registered name (i.e., XYZ, Inc.

D/B/A ABC) *Authorized Signature (Manual) Respondent's Mailing Address, City, State, Zip:

*Authorized Signature (Typed), Title

*I hereby certify that my company, its employees, and its principals agree to all of the terms, conditions, provisions and specifications during the competitive solicitation and any resulting Contract including those contained in the Standard Contract.

Phone Number:

Toll-Free Number:

Fax Number:

Email Address:

FEID Number:

Type of Business Entity (Corporation, LLC, partnership, etc.):

RESPONDENT CONTACTS: Provide the name, title, address, telephone number, and email address of the official contact and an alternate, if available. These individuals shall be available to be contacted by telephone or attend meetings as may be appropriate regarding the solicitation schedule.

PRIMARY CONTACT: SECONDARY CONTACT:

Contact Name, Title: Contact Name, Title:

Address: Address:

Phone Number: Phone Number:

Fax Number: Fax Number:

Email Address: Email Address:

BY AFFIXING MY SIGNATURE ON THIS REPLY, I HEREBY STATE THAT I HAVE READ THE ENTIRE ITN TERMS, CONDITIONS, PROVISIONS AND SPECIFICATIONS AND ALL ITS ATTACHMENTS, INCLUDING THE REFERENCED

PUR1000 AND PUR1001.

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

FDLE-ITN-2624 Page 2 of 46

TABLE OF CONTENTS

SECTION 1 INTRODUCTION

1.1 SOLICITATION OVERVIEW

1.2 STATEMENT OF PURPOSE

1.3 SOLICITATION OBJECTIVE

1.4 QUESTIONS TO BE EXPLORED

1.5 GOALS OF THIS ITN

1.6 CONTRACT TERM

1.7 DEFINITIONS

1.8 PROCUREMENT OFFICER

1.9 COMMUNICATION RESTRICTIONS

SECTION 2 SCHEDULE OF EVENTS

SECTION 3 SOLICITATION PROCESS

3.1 SOLICITATION PHASE

3.2 TECHNICAL REPLY ADMINISTRATIVE REVIEW

SECTION 4 SELECTION METHODOLOGY

4.1 RESPONSIVENESS AND RESPONSIBILITY

4.2 EVALUATIONS

4.3 NEGOTIATIONS

SECTION 5 AWARD

5.1 RIGHTS FOR AWARD

5.2 ELECTRONIC POSTING OF NOTICE OF INTENDED AWARD

5.3 OTHER RESERVED RIGHTS

5.4 NO CONTRACT UNTIL EXECUTION

5.5 PROTEST AND PROTEST FILING

SECTION 6 ADDITIONAL CONTRACT CONDITIONS

6.1 STANDARD CONTRACT PROVISIONS

6.2 OTHER REQUIREMENTS FOLLOWING AWARD

6.3 CONTRACT APPROVAL

6.4 REPLY AS PART OF THE CONTRACT

6.5 CONTRACT ORDER OF PRECEDENCE

6.6 EXECUTION OF CONTRACT

SECTION 7 ATTACHMENTS

7.1 LIST OF ATTACHMENTS

FDLE-ITN-2624 Page 3 of 46

SECTION 1 INTRODUCTION

1.1 SOLICITATION OVERVIEW

Pursuant to Section 287.17, Florida Statutes (F.S.), the Florida Department of Law Enforcement (FDLE) maintains a fleet of fixed wing and rotary wing aircraft used to conduct official state business. FDLE’s fleet of aircraft is used primarily to support the investigative and dignitary protection duties of the Department as listed in Chapter 943, F.S.

FDLE must ensure its aircraft are properly maintained, inspected, repaired, altered, and upgraded to ensure they are airworthy and best able to carry out the mission of the Department: to promote public safety and strengthen domestic security.

1.2 STATEMENT OF PURPOSE

FDLE is seeking responses from qualified vendors for fixed wing and rotary wing aircraft services. FDLE is seeking responses that include scheduled and unscheduled maintenance, inspections, repairs, alterations, and upgrades to the Department’s fleet of aircraft. FDLE intends to award to one (1) or multiple vendors in both the fixed wing and rotary wing categories.

1.3 SOLICITATION OBJECTIVE

The objectives of this ITN include:

• Establish contract(s) that cover all aircraft services the Department will require for the duration of the contract(s).

• Ensure FDLE aircraft are serviced in accordance with all applicable aircraft rules and regulations including but not limited to Federal Aviation Administration (FAA), manufacturer, and military regulations.

• Ensure all FDLE aircraft can be serviced in a timely manner as to not delay the Department in fulfilling its mission.

• Ensure any FDLE aircraft acquired while the contract is active can be serviced in accordance with the terms established in the contract(s).

• Identify potential subcontractors that will be utilized by the awarded vendor(s) to service FDLE aircraft throughout the term of the contract.

1.4 QUESTIONS TO BE EXPLORED

FDLE invites Respondents to address the following critical questions:

• How will the Respondent ensure services meet the requirements outlined in this ITN?

FDLE-ITN-2624 Page 4 of 46

• What additional aircraft services is the Respondent able to provide?

• How will the Respondent maintain appropriate policies and procedures to best service the Department?

• What prior experience does the Respondent have that would increase their ability to meet the Department’s needs?

• How does the Respondent ensure staff receive adequate training and are properly supervised while performing aircraft services?

• How does the Respondent ensure all scheduled and unscheduled maintenance, inspections, repairs, alterations, and upgrades are conducted in a manner consistent with industry standards and in compliance with all FAA, manufacturer, military, and other applicable regulations?

• How will the Respondent utilize and monitor subcontractors to ensure a complete range of services is available to the Department?

Respondents are encouraged to highlight additional services, key functionalities or best practices from similar public-sector implementations.

1.5 GOALS OF THIS ITN

FDLE intends to establish contract(s) with and utilize the awarded vendor(s) to perform scheduled and unscheduled maintenance, inspections, repairs, alterations, and upgrades to FDLE fixed wing and rotary wing aircraft. FDLE reserves the right to conduct business with other vendors as determined to be in the best interest of the Department. FDLE also reserves the right to supply parts and materials as determined to be in the best interest of the Department. FDLE is seeking services to support its aviation fleet. The fleet is currently comprised of six (6) fixed wing and four (4) rotary wing aircraft used to transport dignitaries and conduct investigations. FDLE reserves the right to add, remove, or change aircraft inventory at any time. The FDLE aviation section requires aircraft remain in operable condition with minimal downtime.

1.6 CONTRACT TERM

The Contract(s) resulting from this solicitation is/are expected to begin upon execution and remain in effect for a period of five (5) years. The selected Respondent(s) will be expected to assume the responsibilities outlined herein upon contract execution.

The State reserves the right, at its sole discretion, to renew the Contract(s) resulting from this solicitation for five (5), one (1) year periods. Renewal of the Contract shall be in writing and shall be subject to the terms and conditions set forth in the existing Contract. All renewals are contingent upon satisfactory performance by the Contractor and the availability of funds. Pursuant to Section 287.057(14), F.S., exceptional purchase contracts may not be renewed. Exceptional purchase contracts are defined in Section 287.012(12), F.S.

FDLE-ITN-2624 Page 5 of 46

1.7 DEFINITIONS

Definitions contained in Section 287.012, F.S.; Rule 60A-1.001, Florida Administrative Code (F.A.C.) are incorporated by reference. In the event of a conflict, the definitions listed in this section supersede the incorporated definitions for the purposes of this ITN document. All definitions apply in both their singular and plural sense. Additional definitions applicable to this ITN, if any, can be found in Attachment T: FDLE Contract Document with Standard Terms and Conditions.

Alteration: Change made to an aircraft’s type design that is not classified as a repair to include but not be limited to: advancements in technology, new avionics systems, and peripherals added to aircraft.

Authorized Representative: An officer of the Respondent’s organization who has legal authority to bind the organization to the provisions of the Reply. This usually is the President, Chairman of the Board, or owner of the entity. Document establishing delegated authority must be included with the Reply if signed by someone other than the authorized representative.

Best Value: The highest overall value to the State based on factors that include, but are not limited to price, quality, design, and workmanship.

Business Day: Monday through Friday, inclusive, except for those holidays specified in Section 110.117, F.S., from 8:00 a.m. to 6:00 p.m. Eastern Time (ET).

Commodity Code: The State’s numeric code for classifying commodities and contractual services which meet specific requirements, specifications, terms, and conditions herein.

Florida has adopted the United Nations Standard Products and Services Code (UNSPSC) for classifying commodities and services.

Confidential Information: Information which is protected from disclosure as a public record by law including information which is named as “confidential” or “confidential and exempt.”

Contract: A written agreement (to include a purchase order) between the Department and the Contractor, including all documents, exhibits and attachments specifying commodities or services to be performed or provided by the Contractor, billing rates for these services and the manner in which the Contractor shall be compensated for these services, executed by both the Contractor and the Department. This definition replaces the definition in the PUR1000.

Contract Manager: The person designated by the Department who is charged with monitoring a contract through the term of the agreement and who is specifically responsible for enforcing performance of the contract terms and conditions, and maintaining all financial information (i.e., payment history, payment method, payment tracking, etc.). The Contract Manager serves as the liaison between the Department and the Contractor regarding performance issues contained in the contract.

FDLE-ITN-2624 Page 6 of 46

Contractor: The person or entity that enters into a contract to sell commodities or contractual services to the Department.

Day: A calendar day.

Department (or Agency): The Florida Department of Law Enforcement, The State, a State of Florida governmental department, division, county, bureau, commission, district, municipality or other eligible entity.

F.A.C: Florida Administrative Code.

FDLE: The State of Florida, Department of Law Enforcement.

F.S.: Florida Statute.

Functional Requirements: Business requirements pertaining to end users.

IFS: Investigations and Forensic Services.

ITN: Invitation to Negotiate FDLE-ITN-2624, including all attachments and addenda to the Invitation to Negotiate.

Inspection: Examination of an aircraft to ensure airworthiness.

MyFloridaMarketPlace (MFMP): The State’s eProcurement system. MyFloridaMarketPlace, at MyFloridaMarketPlace / State Purchasing / Business Operations - Florida Department of Management Services.

Offer: A response to a solicitation that, if accepted, would bind the offeror to honor what was submitted.

Repair: Work performed on aircraft or aircraft parts to restore it to airworthy condition.

Reply(ies): All materials submitted by a Respondent in response to this ITN.

Respondent: A Vendor who submits a Reply to this ITN.

Revised Reply(ies): The Respondent’s revised submission of the ITN or portions thereof.

Scheduled Maintenance: Maintenance performed on aircraft that is planned and occurs in regular intervals to ensure the aircraft remains airworthy.

Scope Change: A change to the original boundaries of the project, as defined by this solicitation, which affects the budget, schedule, and/or contract requirements.

SOW: Scope of Work.

https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace

FDLE-ITN-2624 Page 7 of 46

State: The State of Florida.

Subcontractor: A person or entity contracting to perform any of the services listed in this solicitation for compensation paid by the contractor. Subcontractors are contingent on Department approval.

Technical Reply: A written narrative and other documentation submitted by the Respondent that is independently reviewed, evaluated, and scored in accordance with the evaluation criteria located in Attachment G: Fixed Wing Technical Reply Instructions and Evaluation Criteria, and Attachment H: Rotary Wing Technical Reply Instructions and Evaluation Criteria.

Unscheduled Maintenance: Maintenance performed on aircraft when unexpected issues arise.

Upgrade: Enhancement made to an aircraft that is not classified as a repair and does not change the aircraft’s type design to include improvements to aircraft to include but not be limited to: improvements in aircraft systems or components.

Value Added Services: Additional services provided to the Department that include new and unconventional services relating to the aircraft services sought under this solicitation.

Vendor: Any firm, entity, or person who submits a reply to the Department in response to this solicitation.

Vendor Information Portal (VIP): The State MyFloridaMarketPlace e-Procurement system which allows all State of Florida Agencies to advertise solicitations and exceptional purchases.

It also permits registered Vendors to receive automatic email notifications of solicitation advertisements, public meetings, addenda to solicitation, and exceptional purchases.

The MyFloridaMarketPlace Vendor Information Portal may be accessed at:

Vendor Information Portal

1.8 PROCUREMENT OFFICER

The Procurement Officer is the sole point of contact for this ITN. Direct all contact with the Department to the Procurement Officer in writing by email.

Greer Hannigan General Services Bureau Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, FL 32308 Email: CentralPurchasing@fdle.state.fl.us https://vendor.myfloridamarketplace.com/ mailto:CentralPurchasing@fdle.state.fl.us

FDLE-ITN-2624 Page 8 of 46

***PLACE THE ITN NUMBER IN THE SUBJECT LINE OF ALL EMAILS TO THE PROCUREMENT

OFFICER***

If a Respondent claims that any portion of an email is trade secret under Section 812.081, F.S., or otherwise confidential under Florida or Federal Law, the Respondent is to place the word “Confidential” in the subject line. (See also Section 3.1.23 of this ITN for more information on confidential information.)

1.9 COMMUNICATION RESTRICTIONS

NOTICE PURSUANT TO SECTION 287.057(25), F.S.

Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

FDLE-ITN-2624 Page 9 of 46

SECTION 2 SCHEDULE OF EVENTS

Below is the timeline that represents the Department’s best estimate of the schedule that will be followed. If deviations from this schedule occur, the Department will publish an ITN addendum on the Vendor Information Portal (VIP). No liability to the Department will result from such deviations. All required Respondent actions must be completed by the date and time in the schedule. The Department will not consider late submittals. All listed times are Eastern Time (ET).

EVENT DUE DATE LOCATION

ITN Advertised/Released May 5, 2026

Posted to the VIP

Vendor Information Portal

Non-Mandatory Pre- Reply Conference

May 19, 2026 3:00 pm

Via Conference Call

Conference Call Number:

(850) 270-3999

Participation Code:

393 359 470#

Questions Submitted in Writing by Email

June 9, 2026

Submission Deadline for Respondent

Written Questions to the FDLE Procurement Officer via Email:

CentralPurchasing@fdle.state.fl.us

Answers to Questions (Anticipated Date) June 16, 2026

FDLE-ITN-2624 Page 10 of 46

ITN Replies Due July 28, 2026

2:30 pm

Submit To:

FDLE Off-Site Mail Facility c/o Florida Department of Law

Enforcement Headquarters, General Services Bureau

Attention: Greer Hannigan 813B Lake Bradford Road

Tallahassee, FL 32304

ITN Reply Opening July 28, 2026

(850) 270-3999

677 925 154#

Anticipated Evaluations Phase

August 4 – August 18, 2026

Evaluation team members to begin evaluations individually.

Anticipated Negotiation Phase

August 25 – September 22, Negotiations are not public meetings, however, they are recorded.

Negotiation meetings will be conducted in

Tallahassee, Florida, if conducted in-person, or using technology-based solutions, if conducted remotely.

Negotiation Team Public Meeting

(Anticipated Date)

September 29,

(850) 270-3999

402 733 788#

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Posting of Intent to Award

(Anticipated Date)

September 29, 3:30 pm

The Department shall utilize the State of Florida, MyFloridaMarketPlace Vendor Information Portal, and the Florida Administrative Register for all Invitation to Negotiate Public Notice information in accordance with Rule 60A-1.021, F.A.C., and Section 120.525, F.S. and Rule 28- 102.001, F.A.C., respectively.

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SECTION 3 SOLICITATION PROCESS

3.1 SOLICITATION PHASE

This Invitation to Negotiate (ITN) is hereby advertised on the State of Florida MyFloridaMarketPlace (MFMP) Vendor Information Portal (VIP). To find the ITN or other related information, click on “Search Advertisements” at the bottom of the web page and select “Department of Law Enforcement” from the drop down then click on Search. If unable to download the document(s), contact the FDLE Procurement Officer.

3.1.1 Non-Mandatory Pre-Reply Conference

In lieu of conducting public meetings, the public will be permitted to join the meeting via teleconference. The teleconference information has been provided in the Schedule of Events, Section 2, above. In addition, the Non-Mandatory Pre-Reply Conference will be audio recorded to meet the public records requirements of Chapter 119, F.S., and made available upon receipt of any public records request.

Respondents may ask questions and seek clarification during the Pre-Reply conference and submit written questions by the time set forth in the Schedule of Events. The Department may answer any questions at the Pre-Reply conference or defer them to a later date as identified in the Schedule of Events. Only the Department’s written answers posted on VIP in response to the Respondent’s questions are binding.

3.1.2 Governance

The solicitation is governed by Florida law, including Chapters 287 and 120, F.S., and Chapters 60A-1 and 28-110, F.A.C.

3.1.3 Questions and Answers

Respondents will submit all questions during the question and answer period in writing to the Procurement Officer via email at the email address listed in Section 1.8, Procurement Officer. The deadline for submission of questions is reflected in Section 2, Schedule of Events.

The Department requests that all questions have the solicitation number in the subject line of the email. Questions are requested to be submitted in the following format:

Question # Vendor Name ITN Section ITN Page # Question

FDLE-ITN-2624 Page 13 of 46

Questions and answers will not constitute a basis for formal protest of the specifications of the solicitation. The Department’s answers to written questions will be posted on the MFMP VIP. The Department will not be bound by, and Respondents shall not rely on, any representations outside of this question and answer process. All written questions are reproduced in the same format as submitted by the Respondent.

If a Respondent identifies any concerns or required clarifications related to Attachment K: Fixed Wing Price Reply or Attachment L: Rotary Wing Price Reply, such requests must be submitted during the official question and answer period.

Any Respondent suggested changes to Attachment K: Fixed Wing Price Reply or Attachment L: Rotary Wing Price Reply will only be considered if submitted through the question and answer process and may result in an Addendum issued by FDLE, if deemed necessary. FDLE reserves the right to clarify, revise, or supplement Attachment K: Fixed Wing Price Reply or Attachment L: Rotary Wing Price Reply at any time prior to proposal due date. Any such changes or additions will be communicated through an Addendum.

Respondents are responsible for monitoring the VIP and incorporating any updates or revisions into their submitted proposals, as no additional notification will be provided when addendums are posted. Questions and answers will be posted using Attachment U: Written Answers to Questions Form.

3.1.4 Errors in ITN

If a Respondent discovers any ambiguity, conflict, discrepancy, omission, or other error in this ITN, the Respondent shall immediately notify the Department in writing of the error. The Department will address and resolve major problems by way of an addendum. Minor problems will be addressed as a question and answer, if applicable, or as an addendum, posted on the VIP.

If the ITN contains an error known to the Respondent or an error that reasonably should have been known, any response made without bringing the error to the Department’s attention will be at the Respondent’s own risk. If the Respondent fails to notify the Department of the error prior to submitting its Reply and is awarded a Contract, the Respondent shall not be entitled to additional compensation or time by reason of the error or its later correction.

3.1.5 Addenda

The Department reserves the right to amend this ITN. Addenda or clarifications to this ITN will be posted on the VIP along with an Addenda Acknowledgement Form. The Addenda Acknowledgement Form that is issued with each posting shall be signed by

FDLE-ITN-2624 Page 14 of 46 an individual authorized to bind the Respondent, dated, and submitted with the Reply.

It is the Respondent’s responsibility to monitor the VIP for any solicitation notifications.

3.1.6 PUR1001 – General Instructions to Respondents

The PUR1001, General Instructions to Respondents is incorporated herein by reference and can be accessed at:

State Purchasing (PUR) Forms / State Agency Resources / State Purchasing / Business Operations - Florida Department of Management Services (myflorida.com)

Special Instructions

The following special instructions modify the general instructions provided in the incorporated PUR1001 and shall take precedence over conflicting terms of the PUR1001 which are inapplicable and superseded by this ITN.

Sections 3, 4, 5, 6, 12, 13, 14, 15, 16, 20, and 21 of the PUR1001 are deleted and are replaced as follows:

Section 3. Electronic Submission of Responses: Responses must be submitted as required in Section 3.1.19.

Section 4. Terms and Conditions: All Replies are subject to the terms of this solicitation, which, in case of conflict, shall have the order of precedence listed in the Order of Precedence for Solicitation Section 6.5.

The Department shall not accept any unrequested terms or conditions submitted by a Respondent, including any appearing in documents attached as part of a Respondent’s Reply. In submitting its Reply, a Respondent agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.

Section 5. Questions: Questions must be submitted as specified in Section 3.1.3

Section 6. Conflict of Interest: Replaced with Section 3.1.14

Section 12. Public Opening: Replaced with Section 3.1.20

Section 13. Electronic Posting of Notice of Intended Award: Replaced with Section 5.2

Section 14. Firm Response: Replaced with Section 3.1.25

Section 15. Clarifications/Revisions: Replaced with Section 3.2.3 https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

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Section 16. Minor Irregularities/Right to Reject: Replaced with Section 3.2.2

Section 20. Protests: Replaced with Section 5.5

Section 21. Limitation on Vendor Contact with Agency During Solicitation Period:

Replaced with Section 1.9

3.1.7 MyFloridaMarketPlace Registration

Each Respondent desiring to sell commodities or contractual services as defined in Section 287.012, F.S. to the State of Florida through the online procurement system, shall register in the MFMP system prior to entering into a contract with The Department; the selected Respondent must be registered with the MyFloridaMarket Place Vendor Information Portal. Information about the registration process is available, and registration may be completed, at the VIP website. Interested persons lacking internet access may request assistance from the MFMP Customer Service at

(866) FLA-EPRO {(866) 352-3776)}. A Respondent not currently registered in the MFMP system and is noticed as the intended awardee shall register within three (3) days after posting the intent to award.

Respondents should register for the following United Nations Standard Products and Services (UNSPSC) Class / Group Commodity Codes pertaining to this procurement:

• 72151304: Aircraft painting service

• 78181800: Fixed wing aircraft maintenance and repair services

• 78181900: Rotary wing aircraft maintenance and repair services

3.1.8 Florida Substitute Form W-9 Process

The State of Florida, Department of Financial Services (DFS) requires all Respondents that conduct business with the State, submit an electronic Substitute Form W-9.

Respondents shall utilize the DFS Substitute Form W-9 Verification website to submit their Substitute Form W-9 electronically at https://flvendor.myfloridacfo.com. DFS must have the correct Taxpayer Identification Number (TIN) and other related information in order for a Respondent to receive payments from the State. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com for additional assistance if required.

3.1.9 Respondent Diversity

The State of Florida is committed to supporting its diverse business industry and population by providing opportunity for minority, women, and veteran business enterprises in all its solicitations. Respondents are encouraged to contact the https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://flvendor.myfloridacfo.com/ https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com

FDLE-ITN-2624 Page 16 of 46

Department of Management Services (DMS), Office of Supplier Development (OSD) at

(850) 487-0915 / osdhelp@dms.fl.gov for information on becoming a Certified Business Enterprise (CBE) or for a listing of existing businesses that may be available for subcontracting or supplier opportunities. A directory of Florida CBEs is also available at Office of Supplier Diversity (OSD) / State Purchasing / Business Operations - Florida Department of Management Services (myflorida.com).

Pursuant to Section 287.057(12), F.S., if two (2) equal responses to a solicitation or a request for quote are received and one response is from a certified minority business enterprise, the agency shall enter into a contract with the certified minority business enterprise as defined in Section 288.703, F.S. Respondents must provide a copy of this certification in their Bid Response.

Pursuant to Section 295.187(4), F.S., a state agency, when considering two or more bids, proposals, or replies for the procurement of commodities or contractual services, at least one of which is from a certified veteran business enterprise, which are equal with respect to all relevant considerations, including price, quality, and service, shall award such procurement or contract to the certified veteran business enterprise.

Notwithstanding Section 287.057(12), F.S., if a veteran business enterprise entitled to the vendor preference under this section and one or more businesses entitled to this preference or another vendor preference provided by law submit bids, proposals, or replies for procurement of commodities or contractual services which are equal with respect to all relevant considerations, including price, quality, and service, the state agency shall award the procurement or contract to the business having the smallest net worth. Respondents must provide a copy of this certification in their Bid Response.

3.1.10 Suspended Vendor List

Pursuant to Section 287.1351, F.S., a vendor that is in default on any contract with an agency or has otherwise repeatedly demonstrated a recent inability to fulfill the terms and conditions of previous state contracts or to adequately perform its duties under those contracts may not submit a bid, proposal, or reply to an agency or enter into or renew a contract to provide any goods or services to an agency after its placement, pursuant to this section, on the suspended vendor list.

An agency may not accept a bid, proposal, or reply from, or enter into or renew any contract with, a vendor on the suspended vendor list until such vendor has been removed from the suspended vendor list and returned to the vendor list maintained by the department pursuant to Section 287.042(1)(a) and (b), F.S., and the vendor has reimbursed the agency for any re-procurement costs.

mailto:osdhelp@dms.fl.gov https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd

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3.1.11 Federal Excluded Parties List

A Respondent or subcontractor that, at the time of bidding or submitting a Reply for a new contract or renewal of an existing contract is on the Federal Excluded Parties List, is ineligible for, and may not bid on, submit a Reply for, or enter into or renew a contract with an agency for goods or services, if any federal funds are being utilized.

3.1.12 Subcontractors

The awarded Respondent(s) will be allowed to subcontract for any of the services to be provided through the resulting Contract; however, each Respondent must obtain the Department’s prior written approval. The awarded Respondent(s) will be the prime service provider and shall be responsible for all work performed and all Contract deliverables. Therefore, the proposed use of subcontracts should be included in the Respondent’s Reply on Attachment I: Fixed Wing List of Subcontractors, and/or Attachment J: Rotary Wing List of Subcontractors. Requests for use of subcontractors received subsequent to the ITN process are subject to review and approval by the Department.

The Department supports diversity in its procurement program and requests that any or all subcontracting opportunities afforded by this Contract embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. Respondents may contact the DMS Office of Supplier Development for additional information.

3.1.13 Scrutinized Company List

Pursuant to Section 287.135, F.S., at the time a Respondent submits a Response or before entering into a contract where the value exceeds $100,000 , the Respondent or Contractor must certify that the company is not on the Scrutinized Companies or Other Entities the Boycott Israel List, or is engaged in a boycott of Israel, or where the value exceeds $1 million, the Respondent or Contractor must certify that the company is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List, and that it does not have business operations in Cuba or Syria.

Pursuant to Section 287.135, F.S., the Department may terminate any contract for cause if the Contractor is found to have submitted a false certification under subsection 287.135(5), F.S., or if the Contractor is placed on the Scrutinized Companies or Other Entities that Boycott Israel List or is engaged in a boycott of Israel.

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Respondents must include the Attachment N: Scrutinized Companies Certification to evidence this certification with their Reply.

3.1.14 Conflict of Interest / Statement of No Involvement

Respondents, Contractors, subcontractors, and individuals that have assisted in the preparation of the ITN or with project management oversight are precluded from bidding or preparing a Reply for this solicitation.

The Respondent and/or Contractor shall not compensate in any manner, directly or indirectly, any officer, agent, or employee of the Department for any act or service that he/she may do, or perform for, or on behalf of, any officer, agent, or employee of the Respondent and/or Contractor. No officer, agent, or employee of the Department shall have any interest, directly or indirectly, in any Contract or purchase made, or authorized to be made, by anyone for, or on behalf of, the Department or the State of Florida.

The Contractor shall have no interest and shall not acquire any interest that shall conflict in any manner or degree with the performance of the services required under this Contract. All Respondents submitting a Reply to this ITN, their subcontractors, and each party identified in a joint-venture Reply, should complete, and execute Attachment M: Conflict of Interest / Statement of No Involvement, and return with their Reply submittal.

3.1.15 Certification of Drug-Free Workplace

To be considered for the drug-free workplace program preference, Respondents must provide certification that it has implemented a drug-free workplace program in accordance with 287.087, F.S. Submission of Attachment O: Drug-Free Workplace Certification is not required as a matter of bid responsiveness, but is a precondition of eligibility for this preference.

3.1.16 No Offshoring Affidavit

Unless otherwise agreed in writing, the Contractor and its subcontractors will not perform any of the Services from outside of the United States, and the Contractor will not allow any State of Florida Data to be sent by any medium, transmitted or accessed outside of the United States. State of Florida Data includes the representation of information, knowledge, facts, concepts, computer software, computer programs or instructions, that are exempt, confidential, or Protected Health Information that are protected under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”), Title 45 Code of Federal Regulations (C.F.R.) Sections 160 or 164, the Health Information Technology for Economic and Clinical Health Act of 2009 (the “HITECH

FDLE-ITN-2624 Page 19 of 46

Act”), or the regulations promulgated thereunder; or Section 110.123(10), F.S. Data may be in any form, including but not limited to, storage media, computer memory, in transit, presented on a display device, or in physical media such as paper, film, microfilm, or microfiche. Data includes the original form of the Data and all metadata associated with the Data.

Each Respondent is required to fill out and sign the attached Attachment P: Affidavit of No Offshoring. By affixing signature to the Affidavit, the Contractor agrees that a violation of items listed above will result in immediate and irreparable harm to the Department.

3.1.17 Definition of Requirements

Within this ITN, the use of “shall” or “must” indicates a mandatory requirement or mandatory action. The Department shall consider failure to meet a mandatory requirement or action a material deficiency. In the event a Reply contains a material deficiency, the Department may reject the Reply and not consider it further, score that requirement with a zero (0), or take any other action appropriate under the circumstances. But, if the Department determines, in its sole discretion, the failure to meet a mandatory requirement is not material, the Department reserves the right to waive the deficiency.

The use of terms such as “should,” “may,” “would like,” “desires,” “prefers,” or “is interested in,” indicates a desired requirement. The Department will not reject a Reply just because it fails to meet a desired requirement, though such failure may result in lower score(s) for scored criteria relating to that requirement.

3.1.18 Execution of Reply

The Respondent’s Reply shall contain a signed and completed FDLE Acknowledgement Form. Each original Reply must contain the original signature of an authorized representative who can legally bind the Respondent in a contractual obligation. Each Reply should be typed.

Each Reply should provide a cover letter that identifies the submission as:

FDLE-ITN-2624 Fixed Wing and Rotary Wing Aircraft Services

This cover letter should identify the Respondent, its address, telephone number, fax number, email address, and the name and title of the authorized representative submitting the Reply.

Two (2) or more firms may submit a joint Reply in response to this ITN. If a joint Reply is submitted, the Reply shall fully define the responsibilities that each firm

FDLE-ITN-2624 Page 20 of 46 is proposing to undertake. One of the firms submitting a joint Reply shall be designated as the primary firm and complete the FDLE Acknowledgement Form. All firms and their authorized representatives shall be identified in the cover letter, and authorized representatives of all firms shall sign the cover letter. Any Contract resulting from the joint Reply shall be signed by principals or officers of each firm.

The Department shall hold all firms jointly and severally responsible for carrying out all activities of the procurement process and the Contract.

3.1.19 Reply Submission Format

The instructions for this solicitation have been designed to help ensure that all Replies are reviewed and evaluated in a consistent manner, as well as to minimize costs and response time. Any and all information submitted in variance with these instructions is subject to not being reviewed or evaluated.

Replies will be divided into five (5) volumes for the Florida Department of Law Enforcement consideration:

• VOLUME ONE: Sealed Technical Replies Fixed Wing Aircraft

• VOLUME TWO: Sealed Technical Replies Rotary Wing Aircraft

• VOLUME THREE: Sealed Price Reply Submission Fixed Wing Aircraft

• VOLUME FOUR: Sealed Price Reply Submission Rotary Wing Aircraft

• VOLUME FIVE: Sealed Administrative Qualification Documents

Each of the Respondent’s volumes shall be packaged and sealed separately. The Respondent must only submit the Technical Reply volume and Price Reply volume for the aircraft type category they wish to reply to.

For example: A Respondent wishing to reply to both fixed wing and rotary wing categories must submit all five (5) volumes. A Respondent wishing to reply only to the fixed wing category must submit volumes one (1), three (3), and five (5). A Respondent wishing to reply only to the rotary wing category must submit volumes two (2), four (4), and five (5).

Each package should be addressed to the Procurement Officer and display the following information: Responding Respondent Name; Solicitation Number;

Solicitation Title; and Reply Due Date as indicated in this section:

Attention: Greer Hannigan FDLE Off-Site Mail Facility c/o Florida Department of Law Enforcement

General Services Bureau 813B Lake Bradford Road Tallahassee, FL 32304

FDLE-ITN-2624 Page 21 of 46

Responding Respondent Name Solicitation Number: FDLE-ITN-2624

Title: Fixed Wing and Rotary Wing Aircraft Services Reply Opening: 07/28/2026 @ 3:00 PM ET

Replies must be submitted by U.S. Mail, United Parcel Service (UPS), Federal Express (FedEx), private courier, or hand delivery. Electronic submission or facsimile transmission of Replies are NOT authorized and will NOT be accepted. Respondents are cautioned that shipped Replies will be routed to the Department’s Off-Site Mail Facility which may cause delays in delivery and receipt by General Services.

Respondents choosing to mail Replies must take this into consideration and allow sufficient time to ensure timely delivery and receipt.

A Respondent choosing to hand deliver a sealed Reply must take into consideration that the FDLE Headquarters Building is a secure facility. “Hand deliver” means delivery at the correct location on or before the required date and time. The Respondent must notify the Procurement Officer of their intent to hand deliver a Reply prior to delivery of the Reply. The FDLE Headquarters location is:

Attention: Greer Hannigan Florida Department of Law Enforcement

General Services Bureau 2331 Phillips Road Tallahassee, Florida 32308 850-410-7300

FDLE-ITN-2624 Page 22 of 46

Replies should be formatted as follows:

VOLUME ONE: SEALED TECHNICAL REPLY FIXED WING AIRCRAFT SUBMISSION

Respondents shall submit their Technical Reply to include:

a. One (1) original paper / hard bound response.

b. Seven (7) electronic responses submitted via USB drive. Each USB must contain files that are logically organized, searchable, and clearly labeled to directly correspond with the sections and pagination of the original hard-bound submissions.

c. 8.5” x 11” paper. If the Technical Reply is submitted in a binder, the binder should be clearly labeled on the front cover and spine. All pages should be consecutively numbered.

d. One (1) redacted paper / hard bound response with accompanying USB Drive as described in Section 3.1.19 (if applicable).

e. The individual section tabs as outlined below:

FIXED WING TECHNICAL REPLY SUBMISSION LAYOUT

Tab 1

COVER LETTER

A cover letter on the Respondent’s letterhead with the following information:

a. Company name and physical address;

b. Primary location(s) from where the work will be performed – airport identifier;

c. Contact information for Respondent’s primary point of contact, including phone number and email address; and

d. Federal Employer Identification (FEID) Number.

LIST OF SUBCONTRACTORS (Attachment I)

Include a summary of products or services to be provided for each subcontractor identified (if applicable).

COPY OF ALL RELEVANT CERTIFICATIONS

Include a copy of all certifications required by Attachment A: Scope of Work and any additional certifications.

FDLE-ITN-2624 Page 23 of 46

Tab 2

EXPERIENCE REPLY

Executive Summary:

The Respondent should include an Executive Summary, no longer than 10 pages in length, that demonstrates the Respondent’s overall understanding of the need for and purpose of the ITN and describes the noteworthy features of the Respondent’s Technical Reply(ies). No points will be awarded for the Executive Summary.

Experience Reply:

The Respondent should submit a detailed Experience Reply using Attachment E:

Fixed Wing Experience Reply Instructions and Evaluation Criteria.

References:

Respondents are required to submit with their Reply, three (3) references that have been provided for services of similar scope and parameters of those requested in this solicitation. References must be listed on Attachment C: Fixed Wing References and included in this section.

Tab 3

TECHNCIAL REPLY

The Respondent should submit a detailed Technical Reply that provides all the information requested in Attachment G: Fixed Wing Technical Reply Instructions and Evaluation Criteria.

Tab 4

VALUE-ADDED FEATURES OR ENHANCMENTS

The Respondent may offer services other than those specifically outlined in this solicitation that it believes would offer Value-Added Services to the Department.

Additional services, methodologies, or concepts other than those presented in this ITN will be considered. For example, these might include unique business features, special services, offer costs or shared savings, discounts, or terms and conditions specific to each Respondent. Information provided in this section will not be scored by the Evaluation Team but is reserved for further discussion and finalization during the Negotiation Phase.

Failure of the Respondent to provide any information required in the Technical Reply portion of their Response may result in a score of zero (0) for that element of the evaluation.

FDLE-ITN-2624 Page 24 of 46

VOLUME TWO: SEALED TECHNICAL REPLY ROTARY WING AIRCRAFT SUBMISSION

Respondents shall submit their Technical Reply to include:

a. One (1) original paper / hard bound response.

b. Seven (7) electronic responses submitted via USB drive. Each USB must contain files that are logically organized, searchable, and clearly labeled to directly correspond with the sections and pagination of the original hard-bound submissions.

c. 8.5” x 11” paper. If the Technical Reply is submitted in a binder, the binder should be clearly labeled on the front cover and spine. All pages should be consecutively numbered.

d. One (1) redacted paper / hard bound response with accompanying USB Drive as described in Section 3.1.19 (if appliable).

e. The individual section tabs as outlined below:

ROTARY WING TECHNICAL REPLY SUBMISSION LAYOUT

Tab 1

COVER LETTER

A cover letter on the Respondent’s letterhead with the following information:

a. Company name and physical address;

b. Primary location(s) from where the work will be performed – Airport identifier;

c. Contact information for Respondent’s primary point of contact, including phone number and email address; and

d. Federal Employer Identification (FEID) Number.

LIST OF SUBCONTRACTORS (Attachment J)

Include a summary of products or services to be provided for each subcontractor identified (if applicable).

COPY OF ALL RELEVANT CERTIFICATIONS

Include a copy of all certifications required by Attachment A: Scope of Work and any additional certifications.

FDLE-ITN-2624 Page 25 of 46

EXPERIENCE REPLY

Executive Summary:

The Respondent should include an Executive Summary, no longer than 10 pages in length, that demonstrates the Respondent’s overall understanding of the need for and purpose of the ITN and describes the noteworthy features of the Respondent’s Technical Reply(ies). No points will be awarded for the Executive Summary.

Experience Reply:

The Respondent should submit a detailed Experience Reply using Attachment F:

Rotary Wing Experience Reply Instructions and Evaluation Criteria.

References:

Respondents are required to submit with their Reply, three (3) references that have been provided for services of similar scope and parameters of those requested in this solicitation. References must be listed on Attachment D: Rotary Wing References and included in this section.

Tab 3

TECHNCIAL REPLY

The Respondent should submit a detailed Technical Reply that provides all the information requested in Attachment H: Rotary Wing Technical Reply Instructions and Evaluation Criteria.

Tab 4

VALUE-ADDED FEATURES OR ENHANCMENTS

The Respondent may offer services other than those specifically outlined in this solicitation that it believes would offer Value-Added Services to the Department.

Additional services, methodologies, or concepts other than those presented in this ITN will be considered. For example, these might include unique business features, special services, offer costs or shared savings, discounts, or terms and conditions specific to each Respondent. Information provided in this section will not be scored by the Evaluation Team but is reserved for further discussion and finalization during the Negotiation Phase.

Failure of the Respondent to provide any information required in the Technical Reply portion of their Response may result in a score of zero (0) for that element of the evaluation.

FDLE-ITN-2624 Page 26 of 46

VOLUME THREE: SEALED PRICE REPLY FIXED WING AIRCRAFT SUBMISSION

Respondents shall provide their sealed Price Reply submission as follows:

a. One (1) original paper / hard bound response.

b. One (1) electronic response submitted via USB drive. Electronic files should be logically named and easily mapped to the hard-bound submittal.

c. 8.5” x 11” paper. If the Price Reply is submitted in a binder, the binder should be clearly labeled on the front cover and spine. All pages should be consecutively numbered.

The price provided for the Fixed Wing Aircraft Services, shall include the cost of all things necessary to accomplish the requirements outlined in Attachment G: Fixed Wing Technical Reply Instructions and Evaluation Criteria, and the Respondent’s response hereto, including, but not limited to, the Respondent furnishing the proposed services; MyFloridaMarketPlace transaction fees; miscellaneous expenses; and the application of all multiples (i.e. overhead, fringe benefits, etc.), travel and incidental expenses. Failure by the Respondent to provide prices on Attachment K: Fixed Wing Price Reply may result in the Reply being deemed non-responsive and therefore, the Reply may be rejected. Footnotes, notations, and exceptions made to Attachment K: Fixed Wing Price Reply may not be considered.

Any Respondent suggested changes to Attachment K: Fixed Wing Price Reply will only be considered if submitted through the question and answer process and may result in an Addendum issued by FDLE, if deemed necessary. FDLE reserves the right to clarify, revise or supplement Attachment K: Fixed Wing Price Reply at any time prior to proposal due date. Any such changes or additions will be communicated through an Addendum.

d. Prices submitted may be reduced during negotiations but cannot be raised unless the increase is reflected in the Best and Final Offer (BAFO) and is directly related to changes in offered services in the BAFO and as negotiated in accordance with this ITN. During the negotiation process, the Department also reserves the right to negotiate a la carte services, categories, and components of services.

Important Note: Value-Added Features or Enhancements should not be included in the overall contract pricing.