FDC-ITN-27-015 Remote Interdiction.pdf

Invitation to Negotiate (ITN)

Remote Interdiction Pilot Program

FDC ITN-27-015

Peggy Smith Procurement Officer Florida Department of Corrections 501 S. Calhoun Street Tallahassee, FL 32399

Page 2 of 70 FDC ITN-27-015

TABLE OF CONTENTS

TIMELINE

SECTION 1 – DEFINITIONS

SECTION 2 – INTRODUCTION

2.1 Background

2.2 Statement of Purpose

2.3 Goals of the Department and this ITN

2.4 Service Implementation and Transition

2.5 Term of Contract

2.6 Pricing Methodology

2.7 Value-Added Services

SECTION 3 – SCOPE OF WORK

3.1 General Description of Services

3.2 Service Location

3.3 Rules and Regulatory Requirements

3.4 Confidentiality

3.5 Department Responsibilities

3.6 Overview of Services

3.7 Deliverables

3.8 Performance Measures

SECTION 4 – PROCUREMENT RULES AND INFORMATION

4.1 General Instructions to Vendors

4.2 Procurement Officer

4.3 Questions

4.4 Mandatory Pre-Reply Conference and Site Visit

4.5 Special Accommodations

4.6 Alternate Provisions and Conditions

4.7 Reply Bond

4.8 Performance Guarantee/Bond

4.9 Pass/Fail Mandatory Responsiveness Requirements

4.10 Submission of Replies

4.11 Contents of Reply Submittals

4.12 Reply Opening

4.13 Costs of Preparing Reply

4.14 Disposal of Replies

4.15 Right to Withdraw

4.16 Right to Reject Reply Submissions and Waiver of Minor Irregularities

4.17 Addenda

4.18 Reply Evaluation Criteria

4.19 Reply Evaluation and Negotiation Process

4.20 State Licensing Requirements

4.21 MyFloridaMarketPlace (MFMP) Vendor Registration

4.22 Unauthorized Employment of Alien Workers

4.23 Confidential, Proprietary, or Trade Secret Material

4.24 Substitute W-9

4.25 Scrutinized Company Certification

4.26 Disclosure of Reply Submittal Contents

4.27 Advertising Notice of Agency Decision

4.28 Protest Procedures

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SECTION 5 – CONTRACT TERMS AND CONDITIONS

5.1 General Contract Conditions

5.2 Travel Expenses

5.3 E-Verify

5.4 State Initiatives

5.5 Subcontracts

5.6 Insurance

5.7 Intellectual Property

5.8 Use of Funds for Lobbying Prohibited

5.9 Safety Standards

5.10 Americans with Disabilities Act

5.11 Employment of Department Personnel

5.12 Legal Requirements

5.13 Conflict of Law and Controlling Provisions

5.14 Prison Rape Elimination Act (PREA)

5.15 Contract Modifications

5.16 Contract Monitoring

5.17 Rights to Examine, Audit, and Administer Resources

5.18 Default

5.19 Termination

5.20 Public Records Law

5.21 Audit Requirements

5.22 Record Retention

5.23 Indemnification

5.24 Cooperation with the Inspector General

5.25 Cooperation with the Florida Senate and Florida House of Representatives

5.26 Security Requirements

5.27 Disputes

Attachment I - Price Information Sheet Attachment II - Vendor’s Reference Form Attachment III - Vendor’s Contact Information Attachment IV - Certification of Drug Free Workplace Program Attachment V - Subcontracting Form Attachment VI - Security Requirements for Contractors Attachment VII - Reply Bond Form Attachment VIII - Pass/Fail Requirement Certification and Non-Collusion Certification Attachment IX - Notice of Conflict of Interest Attachment X - Nondisclosure Agreement for Restricted Information Attachment XI - Business Associate Agreement for HIPAA Attachment XII – Vendor Certification Form (PUR 7801) ......................................... Error! Bookmark not defined.

Attachment XIII - Forced Labor Vendor Attestation (PUR 2024)

TIMELINE

FDC ITN-27-015

The Department established the following Timeline for this ITN. Each Vendor must adhere to this Timeline and any Timeline revision(s). The Department will post any Timeline revision as an addendum to the ITN advertisement in accordance with Section 4.17 of this ITN. All references to the “Timeline” herein refer to the Timeline in this Section. All times below are Eastern Time (E.T.).

EVENT DATE LOCATION

Release of ITN 9/3/2026 Vendor Information Portal (VIP):

https://vendor.myfloridamarketplace.com/

Vendor Submission of Background Check

Information for Mandatory Pre-Reply Conference and

Site Visit Attendees

9/10/2026 5:00 p.m. E.T.

Submit required background check for Mandatory Pre-Reply Conference and Site

Visit attendees to:

Florida Department of Corrections

Bureau of Procurement Email: Purchasing@fdc.myflorida.com

Subject Line Should Read: FDC ITN-27-015

Mandatory Pre-Reply Conference and Site Visit

9/14/2026 9:30 a.m. E.T.

Suwannee Correctional Institution 5964 U.S. Hwy 90

Live Oak, FL 32060

Last Day for written inquiries to be received by the

Department

9/16/2026, 5:00 p.m. E.T.

Submit questions to:

Florida Department of Corrections

Bureau of Procurement Email: Purchasing@fdc.myflorida.com

Subject Line Should Read: FDC ITN-27-015 Anticipated Posting of written responses to written inquiries

9/24/2026

VIP:

https://vendor.myfloridamarketplace.com/

Sealed Replies Due and Opened

10/8/2026, at 2:00 p.m. E.T.

Replies should be addressed to:

Attn: Peggy Smith, Procurement Officer

Florida Department of Corrections Bureau of Procurement

501 South Calhoun Street Tallahassee, Florida 32399

Evaluation Team Meeting 10/14/2026 at 2:00 p.m. E.T.

Meeting Location:

Florida Department of Corrections

Bureau of Procurement 501 South Calhoun Street

Tallahassee, Florida 32399

Anticipated Negotiations November 2026

Meeting Location:

Florida Department of Corrections

Bureau of Procurement 501 South Calhoun Street

Tallahassee, Florida 32399

Negotiation Team Meeting 11/19/2026

Meeting Location:

Florida Department of Corrections

Bureau of Procurement 501 South Calhoun Street

Tallahassee, Florida 32399

Anticipated Posting of Intent to Award

11/20/2026

VIP:

https://vendor.myfloridamarketplace.com/

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SECTION 1 – DEFINITIONS

The following terms used in this ITN, unless the context otherwise clearly requires a different construction and interpretation, have the following meanings:

1.1 Americans with Disabilities Act (ADA): Legislation that prohibits discrimination based on disability, which can be found in the Americans with Disabilities Act and the Code of Federal Regulations (C.F.R.) at 28 C.F.R. Parts 35 (Title II) and 36 (Title III).

1.2 Business Day and Business Hours: Monday through Friday, 8:00 a.m. to 5:00 p.m. E.T., excluding weekends, State holidays, or other official closures.

1.3 Contract: The formal written agreement resulting from this ITN between the Contractor and the

Department.

1.4 Contractor: The Successful Vendor who, upon finalization of the solicitation process, enters into a two-party Contract with the Department to provide the services sought.

1.5 Contract Manager: The Department’s employee, or their designee, responsible for performance oversight and operational management of the Contract. The Contract Manager will be designated in the Contract.

1.6 Corrective Action Plan (CAP): The Contractor's written comprehensive plan to remedy deficiencies discovered during the Contract term.

1.7 Correctional Institution (or Institution): Any prison or other facility, temporary or permanent, in which Inmates are housed under the custody of the Department including main units, annexes, road prisons, work camps, forestry camps, community release centers, re-entry centers, and any other satellite facilities.

1.8 Cost Reply: The portion of the Vendor’s Reply relating to costs, including the completion of Attachment I, Price Information Sheet.

1.9 Day: Calendar day unless otherwise stated.

1.10 Deliverables: Those services, items, and/or materials provided, prepared and delivered to the

Department in the course of Contract performance.

1.11 Department (FDC): The State of Florida, Department of Corrections.

1.12 Evidence-Based Practices: Service approaches, or utilization of curricula, that are validated by some form of documented scientific evidence, having specific outcome measures. Evidence- Based Practices or curricula contrast approaches based on tradition, convention, belief, or anecdotal evidence.

1.13 Health Insurance Portability and Accountability Act (HIPAA): The federal law known as the

Health Insurance Portability and Accountability Act of 1996 (HIPAA, Title II) established standards for the security and privacy of health data and related rules.

1.14 Hour(s): Includes business hours and non-business hours.

1.15 Incident: Any unusual occurrence or information received about which formal documentation and notification is indicated. This may include an accident involving possible injury to a person or damage to equipment, a suspicious action or occurrence, or other circumstances that could impact agency operations. The incident may be related to an inmate, an employee, or the general public.

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1.16 Inmate: A person residing in a Correctional Institution who is incarcerated by the Department.

1.17 Local Contract Quality Assurance Coordinator: A Department employee designated to monitor the Contract quality of service delivery and to coordinate actions and communications between the Department and the Contractor.

1.18 Mandatory Responsiveness Requirement(s): Terms, conditions, and requirements that must be met by the Vendor to be considered responsive to this ITN.

1.19 Material Deviations: A deviation that the Department, at its sole discretion, has found to be out of substantial accord with the scope of this ITN, provides a substantial competitive advantage to a Vendor over other Vendor(s), or has a potentially significant effect on the quantity or quality of services sought or on the cost to the Department.

1.20 Minor Irregularity: A deviation from the requirements and specifications of this ITN that does not give the Vendor a significant competitive advantage or benefit not enjoyed by other Vendors and does not adversely impact the interests of the Department.

1.21 Prison Rape Elimination Act (PREA): The “Prison Rape Elimination Act of 2003” and related rules. The Act provides for analysis of the incidence and effects of prison rape in federal, State, and local Correctional Institutions and facilities, and for information, resources, recommendations, and funding to protect individuals from prison rape.

1.22 Reply: A Vendor’s written response submitted to the Department as an answer to this ITN.

1.23 Responsible Vendor: A Vendor with the capability, in all respects, to fully perform the Contract requirements and the integrity and reliability that will assure good faith performance.

1.24 Responsive Reply: A Reply submitted by a Responsive and Responsible Vendor that conforms in all material respects to this solicitation.

1.25 State: State of Florida.

1.26 Subcontract: An agreement entered into by the Vendor with any other person or organization in which the Vendor delegates its duties explicitly to securing or fulfilling the Contract.

1.27 Successful Vendor: The legally qualified corporation, partnership, or other entity, that receives the award of this ITN and performs contractual duties as the prime Contractor under the Contract.

1.28 Technical Reply: The portion of the Reply submitted which includes all documentation submitted by the Vendor but must not include Attachment I, Price Information Sheet.

1.29 Use of Force: The lawful application of physical force by an authorized and trained employee when reasonably necessary to protect oneself or another person, gain an inmate’s compliance with a lawful order, prevent or stop violence or resistance, or otherwise accomplish an authorized security or custodial objective. Only the reasonable, lawful, and minimum amount of force necessary to control the situation and accomplish the authorized objective shall be used.

1.30 Value-Added Services: Additional services and commodities the Vendor may offer the Department, at no additional cost, beyond those services and commodities expressly included in this ITN, which may be unknown to the Department at this time yet meet its overall goals.

1.31 Vendor: A legally qualified corporation, partnership, or other business entity submitting a Reply to the Department in response to this ITN.

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SECTION 2 – INTRODUCTION

2.1 Background

Pursuant to Chapter 945, Florida Statutes (F.S.), the Department is responsible for the care, custody, and control of approximately 90,000 Inmates and maintaining the safety and security of the State’s Correctional Institutions.

2.2 Statement of Purpose

The Department is seeking Responsive Replies from Responsive and Responsible Vendors to establish and evaluate a remote interdiction pilot program at an adult male correctional facility.

The purpose of this initiative is to enhance institutional safety, reduce disturbances and assaults, and strengthen the Department’s intervention and intelligence capabilities through deployment of a non-lethal, artificial-intelligence-governed remote interdiction security platform.

The Vendor's solution shall provide real-time, metadata-rich forensic evidence of interactions, responses, and interdiction events. Additionally, the solution should include a documented plan to evaluate the pilot's practicality and effectiveness in meeting the Department's goals.

2.2.1 Order of Precedence

All Replies are subject to the terms of this ITN, which in case of conflict shall have the following order of precedence:

a) ITN addenda, in reverse order of issuance;

b) This ITN document, including any attachments or exhibits;

c) Form PUR 1000, referenced in Section 5.1 of this ITN; then

d) Form PUR 1001, referenced in Section 4.1 of this ITN.

2.3 Goals of the Department and this ITN

The Department has specific goals for this procurement, which include, but are not limited to:

Leverage modern technology to increase the effectiveness and efficiency of Department staff in maintaining order within Correctional Institutions;

Reduce the quantity and severity of disturbances, assaults, and violent acts occurring within Correctional Institutions;

Increase safety for Inmates and Department staff during the Use of Force Incidents;

Reduce the likelihood of an unintentional Use of Force, or collateral effects of a Use of

Force against uninvolved third-party exposure, assault, or violent act;

Reduce the Department’s legal, financial, and administrative costs related to Use of Force

Incidents;

Obtain real-time forensic data related to Use of Force Incidents; and Obtain sufficient objective and qualitative data to evaluate the practicality and effectiveness of the technologies employed by the Remote Interdiction Pilot Program.

2.4 Service Implementation and Transition

The Department intends to begin services as soon as practicable following the award of this ITN, on a date agreed upon by the Successful Vendor and the Department.

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2.5 Term of Contract

The Department intends to enter into a Contract following award of this solicitation for a period of up to one (1) year.

At its sole discretion, the Department may renew the Contract for up to three (3) additional years, or portions thereof, per Section 287.057(14), F.S., at the same prices, terms, and conditions. Any renewal shall be contingent, at minimum, on the Contractor’s satisfactory performance of the Contract, as determined by the Department. If the Department desires to renew the Contract, it will provide written notice to the Contractor no later than 60 Days before the Contract’s expiration.

The Department intends to award one (1) Contract based on funding availability and the Department’s determination of service needs. However, the Department reserves the right to enter into multiple contracts.

2.6 Pricing Methodology

The Department is seeking a solution that will provide the best value to the State. As part of the best value determination, interested Vendors must submit a Cost Reply and Technical Reply.

Vendors are encouraged to submit a Cost Reply offering the most competitive and innovative solution for service delivery. Vendors must provide both the Technical Reply and the Cost Reply in accordance with the instructions in Section 4.10, Submission of Replies.

2.7 Value-Added Services

Value-Added Services are services offered by the Vendor that enhance the delivery of the ITN goals, are not currently specified by the Department in this ITN, and are provided at no additional cost to the State.

If the Department accepts any Value-Added Services offered by the Vendor, they will become a requirement(s) of the Contract. The Vendor’s Reply shall include a detailed description of all Value-Added Services the Vendor is offering the Department, including specifications, timeframes for implementation, standards for performance, and financial consequences for failure to meet performance expectations. The Department is interested in any proposed Value-Added Services that would assist it in accomplishing the goals of this ITN.

Value-Added Services accepted by the Department must be vetted and approved prior to implementation. If a Value-Added Service cannot be implemented due to being outside of the goals of the ITN or present any security concerns, the Vendor must provide an alternative solution.

The actual value of the Value-Added Services will be based on market value.

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SECTION 3 – SCOPE OF WORK

The Contractor shall provide services that meet or exceed the minimum requirements outlined in this ITN and strictly comply with the Contract's finalized requirements, including terms and conditions finalized during the Negotiation Phase of this ITN.

3.1 General Description of Services

The Contractor shall conduct a remote interdiction pilot program (Pilot) employing Artificial Intelligence (AI) and other modern technologies to improve institutional security by reducing the quantity and severity of disturbances, assaults, and violent acts conducted by Inmates. The solution shall be installed within one (1) of the Department’s Inmate housing units and tested in a real-world environment. The Contractor’s solution must be non-lethal, increase safety for Inmates and Department staff during the use of force, acceptable for use pursuant to United States Food and Drug Administration (US FDA) requirements, and integrate with the Institution’s security operations center. The solution must include a plan to evaluate the practicality and effectiveness of the pilot in meeting Department’s stated goals.

3.2 Service Location

3.2.1 Service Location

The Contractor will conduct the Pilot at the following service location:

Suwannee Annex Correctional Institution 5964 U.S. Hwy 90

Live Oak, FL 32060

3.2.2 Service Location Changes

The Department reserves the right to change the service location prior to the Contractor beginning service implementation. The Department will notify the Contractor of a change in service location by providing a formal communication.

3.3 Rules and Regulatory Requirements

3.3.1 All services shall be provided in accordance with all applicable federal and State laws and regulations and the Department’s rules and procedures. Failure to comply with present and future municipal, State, or federal requirements will result in a rejection of Replies and termination of the Contract resulting from this ITN. Should any laws, standards, rules or regulations, Department procedures, or directives change during the Contract term, the updated version will take precedence. Any application fees, penalties, fines, or other costs or monetary payments assessed against or incurred by the Department for violation of such requirements shall be the responsibility of the Contractor.

3.3.2 The specific rules, procedures, and regulations identified in this scope of work are not listed to the exclusion of any other laws, rules, policies, procedures, and regulations required throughout the Contract. The Department will monitor the Contractor's performance to ensure compliance with all laws, rules, policies, procedures, regulations, and requirements.

3.3.3 The Department reserves the exclusive right to make determinations it deems necessary to protect the best interests of the State and the health, safety, and welfare of Inmates and the general public served by the Department, directly or indirectly, through these services.

The failure of the Department to set forth a specific reservation of rights as to any particular

Page 10 of 70 FDC ITN-27-015 provision regarding services to be performed under the Contract does not negate the Department's reservation of rights and does not mean that any provision regarding the services to be provided under the Contract is subject to a requirement that the parties mutually agreed upon.

3.3.4 The Contractor shall modify its service delivery, including the addition or expansion of the services provided, to meet or comply with changes required by operation of law or due to changes in standards, Department mission, regulations, or as a result of a legal settlement agreement or consent order.

3.3.5 The Contractor shall pay for all costs associated with local, State, and federal licenses, permits, and inspection fees required to provide services. All required permits and licenses shall be current, maintained on site, and a copy submitted to the Contract Manager upon request.

3.3.6 The Contractor shall ensure that all the work and materials comply with all local, county, State, and federal laws, rules, ordinances, and regulations, as well as with any directive provided by inspectors appointed by proper authorities having jurisdiction at the service location. Should a violation of codes, laws, statutes, or ordinances occur relating to the Contractor’s solution, the Contractor shall immediately correct the situation at no cost to the Department, including payment of any fines or penalties associated with the violation.

3.3.7 The Contractor shall comply with the Department's Procedure 208.052, “Filing and

Processing Discrimination Complaints”, which states, “The Department strictly prohibits employment discrimination in any form. Individuals who believe they have been discriminated against based on race/color, national origin, sex, religion, age, disability, marital status, participation in a protected activity, or genetic information, as cited in applicable state and federal laws and jurisdictional requirements, may file a complaint of discrimination.”

The Department's non-discrimination policy can be found on the Department's public website http://dcweb/co/pm/208.052.pdf.

3.3.8 The Contractor and the Department shall work cooperatively to ensure service delivery is in complete compliance with all such mandates and requirements.

3.4 Confidentiality

The Contractor shall maintain confidentiality regarding all aspects of providing services to the Department in accordance with applicable local, State, and federal law. The Department and Contractor agree that all information and records obtained in the course of providing services to Inmates shall be subject to confidentiality and disclosure provisions of applicable federal and State statutes and regulations adopted pursuant thereto.

The Contractor agrees to keep all Department personnel information (i.e., Department’s staff’s telephone numbers, addresses, etc.) strictly confidential and shall not disclose said information to any person, unless released, in writing, to do so by the Department.

3.5 Department Responsibilities

3.5.1 The Department will provide information, including all relevant Department policies and procedures, to the Contractor as required to implement, conduct, and evaluate the Pilot.

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3.5.2 The Department will allow the Contractor access to the service location as required to prepare, conduct, and evaluate the Pilot and to remove equipment owned by the Contractor upon completion of the Pilot.

3.6 Overview of Services

3.6.1 Service Requirements

General Program Management Requirements (GPM) No. Requirement

GPM

The Contractor shall provide a Pilot Project Plan detailing the time and manner of completion for all services to be provided under the Contract. The Pilot Project Plan must include at a minimum:

1. A narrative demonstrating the Contractor’s understanding of the Department’s goals and challenges that risk the success of the Pilot;

2. A detailed description of the Contractor’s approach in providing a remote interdiction system;

3. An explanation of the role and function of AI in the Contractor’s solution, including:

a. Decision authority and human control;

b. Roles, training, and certification requirements for human users;

c. The escalation path for ambiguous AI flags;

d. Minimum accuracy thresholds and protocol for below threshold observations;

e. Process for ongoing performance monitoring and evaluation of

AI accuracy;

f. Disclosure of AI model type, data training provenance and known limitations;

4. The delivery date for all deliverables and the criteria and documentation to be used by the Department to determine successful completion of the deliverable;

5. The plan to obtain all permits, licenses, approvals, inspections, and conduct all activities required by local, State, or federal governments, agencies, or departments to conduct the Pilot;

6. A detailed plan to obtain and install all required equipment and materials;

7. Go/no-go metrics to determine that the interdiction system is ready to go live;

8. An explanation of bandwidth and latency requirements for system operations;

9. A detailed plan for the removal of Contractor-owned equipment and materials after completing the Pilot;

10. A staffing plan for Contractor personnel providing services during the Pilot, including the experience, qualifications, and job description for each position;

11. A description and schedule for status meetings for the Contractor to report progress, present deliverables for approval, and provide operational updates;

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12. A detailed description of information and support required by the Department to ensure a successful Pilot;

13. A description of where data inference will occur, i.e., vendor cloud, on-premises, or at the edge

14. A detailed description of all data to be collected by the Contractor during the Pilot, the methods used for data collection, and the cadence and format used to provide the data to the Department;

15. The retention schedule for all video and sensor data and how the Department will access the data;

16. A detailed description of the proposed criteria used to determine the performance and practicality of the remote interdiction system during the Pilot;

17. A detailed after-action review process for each interdiction event;

18. An outline of information and analysis for inclusion in the Pilot Project

Report;

19. A detailed timeline for completing the Pilot, which includes, at a minimum:

a. Obtaining Department approval of the Pilot Project Plan;

b. Obtaining all required governmental approvals, inspections, and

Department approvals prior to and as the Pilot is in progress;

c. Obtaining all required equipment;

d. Installing, calibrating, and networking all required equipment;

e. Training Department staff to ensure safe and proper operation of all installed equipment and systems;

f. Operating the remote interdiction system during the Pilot;

g. Maintaining and upgrading equipment and software during the

Pilot;

h. Providing all raw data collected during the Pilot;

i. Providing the Pilot Project Performance Report to the

Department for approval; and

j. Removing all Contractor-owned equipment following completion of the Pilot.

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GPM

The Contractor shall provide the following documentation to the Department, and the Department must approve all documents prior to Contractor beginning the Pilot:

1. AI System Card - model type/architecture, training data provenance, intended use boundaries, known failure modes, benchmarked performance, update cadence.

2. Human Oversight & Decision Authority Matrix - every stage from detection through after-action review, with a named role responsible at each step.

3. Independent Bias & Fairness Testing Report

4. Audit Log & Dictionary – types of data logged, in what format, retention period, who can access it.

5. Fail-Safe / Fallback Operating Procedure.

6. Data Flow & Governance Diagram defining how and where inference and storage occur.

7. AI Model Change Management Protocol defining how and when the Contractor notifies the Department of retrains or updates, and the re-validation gate before production push.

8. Incident Review documentation process.

9. Solution Training & Certification Plan - covering operators, administrators, and auditors, anyone accessing, maintaining, or overseeing the system.

10. Pilot Evaluation Plan with explicit success/failure metrics and go/no-go criteria for scale-up.

GPM

The Contractor shall not begin work until the Department approves the Pilot Project Plan.

GPM

The Contractor shall be responsible for furnishing its own supportive services, such as administrative or clerical staff and administrative overhead expenses.

The Department will not provide any administrative functions or office support to the Contractor.

The Contractor shall be responsible for all networking, ancillary equipment, communication services, and other infrastructure required to perform services.

Staff Conduct and Safety Requirements The Contractor shall ensure that all its staff is provided a copy of the below standards of conduct and safety requirements. A documented receipt of such notification shall be maintained in the staff’s personnel file. The Department reserves the right to disqualify, prevent, or remove any staff from work under the Contract. The Department is not obligated to inform the Contractor of the criteria for disqualification or removal.

1. The Contractor’s staff shall not display favoritism to, or preferential treatment of, one Inmate or group of Inmates over another.

2. The Contractor’s staff shall not deal with any Inmate except in a relationship supporting services under the Contract. Expressly, the Contractor’s staff

Page 14 of 70 FDC ITN-27-015 shall never accept for themselves, or any member of their family, any personal (tangible or intangible) gift, favor, or service, from an Inmate, Inmate’s family, or close associate, no matter how trivial the gift or service may seem. The Contractor shall report to the Contract Manager any violations, or attempted violations, of these restrictions. In addition, no staff member shall give any gifts, favors, or services to Inmates, their families, or close associates.

3. The Contractor’s staff shall not enter into any business relationship with Inmates, their families, or close associates (for example – selling, buying, or trading personal property) or personally employ them in any capacity.

4. Unless approved in writing by the Contract Manager, the Contractor’s staff shall not have outside contact (other than incidental contact) with an Inmate receiving services, the Inmate’s family, or close associates, except for activities rendered under the Contract.

5. The Contractor’s staff shall not engage in any conduct that is criminal or would bring discredit upon the Contractor, the Department, or the State. In providing services pursuant to the Contract, the Contractor shall ensure that its employees avoid misconduct and the appearance of misconduct.

6. The Contractor shall report any violation or attempted violation of the restrictions referred to in this section regarding employee conduct. Conduct violations shall be reported by phone and in writing within 24 hours of the Contractor’s knowledge of the incident to the Contract Manager, including proposed action to be taken by the Contractor. Any failure to report a violation or take appropriate disciplinary action against the offending party or parties shall subject the Contractor to appropriate action, up to and including termination of the Contract.

The Contractor’s staff are required to report various Incidents, as described in Department Procedure 602.008, Incident Reports - Institutions. Each Incident will be considered concerning its possible impact on public safety, the Pilot operation, or the Department's liability.

Staff Background/Criminal Record Checks

1. The Contractors’ staff assigned to the Contract shall be subject to a Florida

Department of Law Enforcement (FDLE) Florida Crime Information Center/National Crime Information Center (FCIC/NCIC) background/criminal records check. The Contractor shall send all potential hires for fingerprinting to do a thorough background check, including a Level II background check. The Department may conduct background checks that may occur or re-occur during the Contract period. The Department has complete discretion to require the Contractor to disqualify, prevent, or remove any staff from any work under the Contract. The use of criminal history records and information derived from such records checks are restricted pursuant to Section 943.054, F.S. The Department shall not disclose any information regarding the records check findings or criteria for disqualification or removal to the Contractor. The Department shall not confirm to the Contractor the existence or nonexistence of any criminal history record information.

2. To carry out this records check, the Contractor shall provide before commencing services upon Institution property OR before Contract execution, if requested OR upon request the following data for any individual Contractor or subcontractor’s staff assigned to the Contract: Full Name, Race, Gender, Date of Birth, Social Security Number, Driver’s License Number, and State of Issue.

3. The Contractor shall also ensure that the Contract Manager is provided with the information needed to conduct the FCIC/NCIC background check before

Page 15 of 70 FDC ITN-27-015 any new Contractor staff is hired or assigned to work under the Contract.

The Contractor shall not offer employment to any individual or assign any individual to work under the Contract who has not had an FCIC/NCIC background check conducted unless authorized by the Contract Manager.

4. The Contractor shall bear all costs associated with background checks.

5. The Contractor shall ensure that no person barred from any Department

Institution or other Department facility shall provide services under the Contract.

6. Under the Contract, the Contractor shall not permit any individual under supervision or jurisdiction of any parole, probation, or correctional authority to provide direct treatment services or supervision of any other Inmates for any Contractor services. The objective of this provision is to prevent any employee under any such legal constraint from having any contact with, or access to, any records of the Department’s Inmates.

7. The Contractor shall immediately report any new arrest, criminal charges, or convictions of a current employee or subcontractor, under the Contract, to the Contract Manager.

Note that a felony or first-degree misdemeanor conviction, a plea of guilty or nolo contendere to a felony or first-degree misdemeanor crime, or an adjudication of guilt withheld to a felony or first-degree misdemeanor crime does not automatically bar the Contractor from hiring the proposed employee.

However, the Department reserves the right to prior approval in such cases.

Generally, two (2) years with no criminal history is preferred. The Contractor shall make a full written report to the Contract Manager within three (3) Days whenever an employee has a criminal charge filed against them or is arrested or receives a Notice to Appear for violation of any criminal law involving a misdemeanor, felony, ordinance (except minor offenses for which the fine or bond forfeiture is $200 or less) or when Contractor or staff knows of any violation of the laws, rules, directives, or procedures of the Department.

GPM

The Contractor shall comply with Department Procedure 208.013, Outside Employment, when hiring current and former Department employees and subcontractors.

GPM

The Contractor shall establish and maintain a system to ensure staff and subcontractors working under the Contract know and adhere to all applicable statutes, rules, and Department procedures. Staff and subcontractors shall be trained and given routine access to all the Contractor’s policies and procedures that pertain to their job responsibilities.

GPM

1. The Contractor may enter into a written Subcontract(s) to perform some of its functions under the Contract. No Subcontract, which the Contractor enters into to perform any of its operations under the Contract, shall in any way relieve the Contractor of any responsibility for the performance of its duties. The Contractor shall ensure that all subcontractor agreements are approved, in writing, by the Contract Manager and contain provisions requiring the subcontractor to comply with all applicable terms and conditions of the Contract.

2. The Contractor shall act as the primary Contractor to the Department for all services provided under the Contract. The Contractor may delegate duties but shall not assign its rights regarding the Contract.

GPM

The Contractor shall submit an invoice to the Department for payment upon the completion of each deliverable. The Contractor must include documentation sufficient for the Department to verify that the deliverable was completed in the time and manner specified in the Pilot Project Plan.

Page 16 of 70 FDC ITN-27-015

If the deliverable was not completed in the time and manner specified in the Pilot Project Plan, the Contractor shall explain the deficiency in writing, calculate the appropriate Financial Consequence, and apply the Financial Consequence as a reduction to the invoice.

GPM

Any Use of Force method deployed by the remote interdiction system must be non-lethal.

GPM

The remote interdiction system must use the minimum force necessary to obtain compliance from the aggressor.

GPM

The remote interdiction system must immediately cease the Use of Force upon compliance by the aggressor.

GPM

The remote interdiction system must incorporate AI governance.

GPM

The remote interdiction system must allow Department staff to immediately stop operation upon intervention by Department staff.

GPM

The remote interdiction system must operate in compliance with US Food and Drug Administration (FDA) requirements.

GPM

The remote interdiction system must integrate with the service location’s security operations center.

GPM

The remote interdiction system must provide real-time forensic data to the Department related to all Use of Force Incidents conducted using the remote interdiction system.

GPM

The Contractor must establish and maintain a tiered end-user training curriculum that includes both in-person and virtual delivery methods.

GPM

The Contractor shall not disclose or advertise its relationship with the Department, the contents of any resulting contract, the existence of the pilot program, any data collected during the contract, or the results of analyzing any data collecting during the contract without written approval from the Department.

GPM

The Contractor AI must not initiate a use of force without authorization by approved Department staff.

GPM

The Contractor must independently validate the accuracy of the AI model and conduct bias and fairness testing through a 3rd party approved by the Department prior to activation of the Remote Interdiction System.

GPM

The Contractor must ensure that upon sensor failure, network loss, or software fault, the Remote Interdiction System fails to no action, not to a default action.

GPM

The Contractor must include tamper detection and take steps to ensure the physical security of all hardware.

GPM

The Contractor must provide advance notice to the Department of any model retrain or update that reaches production. No retrain or update shall be deployed without Department approval.

3.6.2 Information Technology Requirements

Information Technology (IT)

No. Requirement

IT

The Contractor shall provide its own equipment, computing devices, data network, and connectivity devices. The Contractor shall allow Department staff stationed at the service location access to its data network. The Department will maintain administrative control over any aspect of Department-accessible computer applications within its corrections environment to the degree necessary to maintain compliance with the U.S. Department of Justice (USDOJ), Criminal Justice Information Services (CJIS) Security Policy.

Page 17 of 70 FDC ITN-27-015

IT

The Contractor and its staff shall demonstrate confidentiality, integrity, and availability in the handling and transmitting of any Department information. No disclosure or destruction of any Department data may occur without prior express written consent from the Contract Manager.

Access to Department information resources will require the Department’s Security Access Request (SAR) application, when applicable. Access to the Department’s information network requires a Level II background check in accordance with Department Procedure

208.054 and Section 435.04, F.S.

IT

The Contractor shall be responsible for maintaining knowledge of and compliance with relevant Department procedures. The Contractor shall agree to comply with any applicable requirement necessary to the Department’s compliance with local, State, and federal law. The Department is entitled to any information related to the Department or services delivered as a result of the Contract.

IT

Any attempt to fraudulently access, test, measure, or operate unapproved software on the Department’s network is strictly prohibited.

The use of any software capable of capturing information network packets for display, or any other use, is prohibited without the express consent of the Department’s Office of Information Technology.

IT

The Contractor shall treat the Remote Interdiction System as its own attack surface and maintain network segmentation independent of The Department’s infrastructure.

3.7 Deliverables

Deliverable Due Date Description (with cross-reference to

Requirement(s), as applicable)

Deliverable 1:

Approved Pilot Project

Plan

Seven (7) Days following

Contract execution

The Contractor shall provide the Department with the Pilot Project Plan for approval within seven (7) Days of Contract execution.

Deliverable 2:

Installation of Pilot

Equipment

As specified in the Approved Pilot Project

Plan

The Contractor shall complete the installation, calibration, and networking of all equipment and infrastructure at the service location by the date provided in the Approved Pilot Project Plan.

Deliverable 3:

One (1) Month of Pilot

Service

As specified in the Approved Pilot Project

Plan

The Contractor shall go live with the service at the service location by the date provided in the Approved Pilot Project Plan and provide twelve (12) months of Pilot service as specified in Attachment I: Price Page.

Deliverable 4:

Approved Pilot Project

Report 5/15/2027

The Contractor shall provide the Pilot Project Report to the Department for approval no later than 5/15/2027.

Page 18 of 70 FDC ITN-27-015

3.8 Performance Measures

Performance Measures (PM)

No. Description Expectation Measurement Financial

Consequences

PM

Approved Pilot Project Plan

Submitted within seven (7) Days of Contract execution

Per Day

$500.00 per Day the Contractor is late providing the Deliverable to the

Department.

PM

Installation of all Pilot Equipment and Infrastructure

Completion by the date listed in the Pilot Project

Plan

Per Day

$500.00 per Day the Contractor is late providing the Deliverable to the

Department.

PM

Go-live of Pilot Services

Completion by the date listed in the Pilot Project

Plan

Per Day

$500.00 per Day the Contractor is late providing the Deliverable to the

Department.

PM

Pilot Services Reliability

Following Go- Live, the remote interdiction system shall operate and be available for use as designed, with the exception of scheduled maintenance activities.

Per Day

$500.00 per Day the remote interdiction system is not available for use as designed, with the exception of scheduled maintenance activities.

PM

Initial Pilot Project Report

Submitted for approval no later than 5/15/2027

Per Day

$500.00 per Day the Contractor is late providing the Deliverable to the

Department.

PM 06

Unauthorized Use of Force

The remote interdiction system shall not malfunction in any way that would cause an unauthorized or unnecessary Use of Force against Inmates, staff, or any other individual.

Per Day

$100,000 per unauthorized or unnecessary Use of Force.

Page 19 of 70 FDC ITN-27-015

Performance Measures (PM)

PM 07

Final Pilot Project

Report

Submitted for approval no later than 30 Days following the conclusion of the Remote

Interdiction Pilot

Per Day

$500.00 per Day the Contractor is late providing the Deliverable to the

Department.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Page 20 of 70 FDC ITN-27-015

SECTION 4 – PROCUREMENT RULES AND INFORMATION

4.1 General Instructions to Vendors

The State’s General Instructions to Vendors are outlined in Form PUR 1001 and are incorporated by reference in their entirety. The terms and conditions set forth within this ITN shall supersede any and all conflicting terms and conditions set forth within Form PUR 1001. Form PUR 1001 may be viewed at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources /state_purchasing_pur_forms.

4.2 Procurement Officer

The Procurement Officer, who is the sole point of contact regarding this ITN, is:

Peggy Smith, Procurement Officer Bureau of Procurement Office of the Financial Management Florida Department of Corrections 501 S. Calhoun Street Tallahassee, FL 32399-2500

(850) 717-3700 Email: Purchasing@fdc.myflorida.com

4.3 Questions

Pursuant to Section 287.057(25), F.S., Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and State holidays, and other official office closures, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Questions will only be accepted if submitted in writing and received on or before the date and time specified in the Timeline. Responses to written inquiries will be advertised on the VIP by the date referenced in the Timeline.

Interested Vendors are encouraged to carefully review all the materials contained herein and prepare Replies accordingly.

4.4 Mandatory Pre-Reply Conference and Site Visit

Vendors must participate in the Mandatory Pre-Reply Conference and Site Visit prior to submitting a Reply. The Department will deem a Vendor’s Reply non-responsive if a Vendor does not participate in the Mandatory Pre-Reply Conference and Site Visit. The mandatory Pre-Reply Conference and Site Visit will be conducted at the time, date, and location provided in the procurement timeline.

The Department will accept verbal questions during the site visit and make a reasonable effort to provide answers. Impromptu questions will be permitted, and spontaneous answers provided;

however, parties should clearly understand that the Department will issue a written response ONLY to those questions subsequently submitted in writing in accordance with Section 4.3, Questions. This written response will be provided to all prospective Vendors as an

Page 21 of 70 FDC ITN-27-015 addendum to the ITN and shall be considered the Department’s official answer or position as to the question or issue posed. Verbal answers and discussions are for informational purposes only and shall not be binding upon the Department.

4.5 Special Accommodations

Persons requiring special accommodations to respond to this ITN because of a disability should contact the Department’s Bureau of Procurement at (850) 717-3700 at least five (5) Days before any Reply Opening or public meeting. Persons who are deaf, hard-of-hearing, deaf-blind, or speech-disabled may contact the Bureau of Procurement by using the Florida Relay Service at

1-800-955-8771 (TTY/ASCII).

4.6 Alternate Provisions and Conditions

Replies that contain provisions that are contrary to the material requirements of this ITN are not permitted. Vendors are expected to submit questions or concerns regarding the requirements, terms, and conditions of this solicitation in writing to the Procurement Officer so that they may be addressed during the question and answer phase, as per Section 4.3 of this ITN. Including alternate provisions or conditions may result in the Reply being deemed non-responsive.

However, as this is an ITN, the Department reserves the right to review innovative solutions and negotiate the best terms and conditions if determined to be in the State's best interest.

4.7 Reply Bond

Each Vendor is required to submit a Certified Check, Cashier’s Check, or Reply Bond with its Reply submission to this ITN in the amount of $100,000. If submitting a bond rather than a check, the Department requires the Vendor’s surety company to complete the Department’s Reply Bond Form, included as Attachment VII. The bond shall be issued by a reliable surety company that has been in business with a record of successful continuous operation for at least five (5) years and is authorized to do business in the State. Provided Reply Bonds shall be valid until the Department executes a Contract or issues a Notice of Agency Decision canceling the solicitation or rejecting all Replies. The check/bond shall be payable to the Florida Department of Corrections.

The check/bond ensures against a Vendor’s withdrawal from competition after submitting a Reply.

The check/bond will be returned to unsuccessful Vendors upon the execution of a Contract with the Successful Vendor or canceling the solicitation. If the Department decides to discontinue negotiations with the Vendor, the Department may release the Reply Bond. The check/bond of the Successful Vendor will be retained until the Contract is executed and the Department receives the required performance bond. The check/bond will be forfeited to the Department if the Vendor fails to timely submit the performance bond or other security, as required below, or fails to execute the Contract when required to do so by the Department. Any request for withdrawal of a submitted Reply, requested after five (5) Business Days, will be subject to the provisions of this Section.

4.8…