FDA Task Management Vendor Response Templatev2.xlsx

This is a vendor response template for pricing submission related to an FDA task management system procurement. The template requires vendors to provide detailed pricing across three user license types (Viewer, Creator, and Administrator) with associated unit costs and total pricing for deployment scenarios of 1,000, 5,000, and 10,000 users. Year 1 costs must include implementation expenses such as installation, deployment, configuration, system engineering/development, and testing & quality assurance, along with training costs for administrators and end users and Tier 3 help desk support. Vendors must also provide annual maintenance and support costs for years 2 through 5, professional services for ongoing support and customization, and calculate the complete 5-year total cost of ownership with annual subtotals.

The template additionally requires vendors to address HHS enterprise expansion scenarios, specifying total license counts, volume discount structures applicable at HHS scale, and incremental costs beyond the FDA deployment. Vendors must identify available contract vehicles including GWAC and GSA Schedule information with corresponding contract numbers and expiration dates. This RFI is issued by the FDA Executive Secretariat under solicitation number FDA-RFI-2026-032726 to evaluate Commercial Off-the-Shelf (COTS) solutions for correspondence and task management requirements, with potential expansion to the broader Department of Health and Human Services enterprise.