FCU-16-0001902_Fire_Alarm_System_Testing _Inspection_and_Repair _Amendment__02_07272016_signed.pdf

Federal Bureau of Investigation Facilities Contracts Unit

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PRE-PROPOSAL MEETING / SITE VISIT AGENDA

Request for Proposal (RFP) No.: FCU-16-0001902 Project Title: Fire Alarm System Testing, Inspection and Repair Date: Thursday, 27 July 2016 Time/Location: 10:00 a.m. (EST) / FBI Criminal Justice Information Services Division, Clarksburg, West Virginia

NOTICE: Any remarks or explanations provided by any Government representative during this conference do not change the terms or conditions of the captioned Request for Quotation (RFQ).

In the event there is a conflict between the RFQ terms and conditions and the information that is disseminated during today’s conference, the RFQ terms and conditions shall control. The formal RFQ is the only documents that should be relied upon in determining the Government’s requirements. Any change to the solicitation will be issued by amendment (SF 30).

I. INTRODUCTIONS

a. Contracting Officer - David Triplett, e-mail: David.Triplett@ic.fbi.gov or phone (304)625-4861

b. Project Manager/COR: Marvin Tennant

II. ADMINISTRATIVE MATTERS

a. Sign-in Sheet

b. Photos are not permitted

c. Questions must be submitted in writing via e-mail to David Triplett at David.Triplett@ic.fbi.gov.

d. The cut-off date and time to submit questions is Friday, 29 July 2016 at 4:00 p.m. (EST).

All questions and responses will be incorporated by an official amendment. The government reserves the right not to consider and/or answer questions submitted after this date.

III. PURPOSE (David Triplett)

This site visit is intended to:

a. Provide an overview of the RFQ;

b. Provide an opportunity to see the project site; and

c. Provide an opportunity for you to identify any concerns with the RFQ or submit any questions you may have with regard to the project. This must be done in writing and in accordance with the RFQ.

mailto:David.Triplett@ic.fbi.gov mailto:David.Triplett@ic.fbi.gov

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IV. AGENDA ITEMS

a. Overview of Scope of Work This project is intended to establish a single award Firm-Fixed Price (FFP) contract to provide campus wide fire alarm systems inspection/testing, maintenance, repair, and emergency services of the Federal Bureau of Investigation’s (FBI’s) Criminal Justice Information Services (CJIS) Division located at 1000 Custer Hollow Road, Clarksburg, WV 26306. The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to perform routine inspections, testing, maintenance, repairs, reporting, and annual fire alarm system operational testing and inspection in accordance with all National Fire Protection Association (NFPA) Codes and Standards, including, but not limited to, NFPA 72 – National Fire Alarm and Signaling Code and NFPA 13 – Installation of Automatic Fire Sprinkler Systems.

b. Work Restrictions/Contractor Use of Premises

i. Contractor Hours of Work: 7:00 a.m. to 4:00 p.m. (EST), Monday through

Friday, excluding all federal holidays. (REF. RFQ Section C.16 – Federal Holidays, RFQ pages 20-21 of 38)

ii. CJIS Division is a fully operational 24x7 campus

iii. The testing of the audible (horns, strobes and piezo-electric annunciators) and visual devices (strobes) will be conducted after normal business hours and only with the permission and scheduling approval of the Contracting Officer’s Representative (COR). All other system testing shall be conducted during normal business hours.

iv. Within two (2) hours of receiving the request for service, the vendor shall confirm receipt of the request for service by contacting the COR and verifying receipt of request.

v. Within four (4) hours of receiving the request for service, the vendor shall have technicians on location, implementing repairs of the system.

c. Desired Contract Period

i. Period of Performance: One Base Year and four (4) one-year option periods

d. Security Requirements

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i. All Contractor personnel shall be given escorted access by Government personnel for the duration of this service. Any additional Security Requirements as outlined below are subject to applicability based on the determination of the CO/COR.

ii. Within five (5) days after award of the contract, the Contractor shall furnish to the COR the name, social security number, date of birth, place of birth, and present address of key management or supervisory personnel who will require access to the FBI Facility. If any of these personnel have or have had security clearances, it should be noted along with the level of clearance and the granting authority.

iii. Key Contractor Management, key supervisory personnel, and/or any other contract individuals designated by the FBI through the contracting officer will be required to be cleared to the “SECRET” level.

iv. Limited Background Investigations (LBI) will be required for all proposed employees at all tiers.

(REF. RFQ Section C.18 – Contract Security, RFQ pages 22-27 of 38)

e. Insurance (REF. RFP Section C.7 Supplemental Insurance Requirements), RFQ pages 17 of 38)

i. Prior to commencing on-site work, the contractor will be required to provide proof of insurance in the amounts stipulated in the RFP. The certificate of insurance shall identify the contract number, name and address of the Contracting Officer, as well as the insured, the policy number and a brief description of contract services to be performed.

f. Proposals Submission and Contents

i. Offerors shall complete and return all information designated in:

• Blocks 17(a) and 30(a-c) of SF 1449

• Contract Administration Data

• The Price/Cost Schedule, Section B

• 52.212-1, Instructions to Offerors--Commercial Items

• Proposal Submission Information

• 52.212-3, Representations and Certifications, or valid completion in SAM is acceptable

• All amendments issued shall be signed and dated.

ii. Acknowledgement of any and all Amendments

iii. Offerors are expected to examine this entire RFQ document. Failure to do so will be at own risk.

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iv. Each quote shall be submitted in one e-mail and separated via attachment in three

(3) separate and distinct parts/volumes:

• Volume I: Technical Capability

• Volume II: Past Performance

• Volume III: Price

v. Offerors shall provide one (1) copy of the technical, price, and past performance proposals via registered or certified mail to the Contracting Officer by the due date of 9 August 2016, 3:00 p.m. EST at the following address:

Attention: Mr. David Triplett, Room CMT-206 Criminal Justice Information Services Division 1000 Custer Hollow Road Clarksburg, WV 26306

vi. Submission of quotes shall be received not later than 3:00 p.m. (EST), 9 August

2016. NO HAND DELIVERIES OF MAIL OR PACKAGES WILL BE

ACCEPTED AT ANY FBI LOCATION.

vii. Offerors are requested to submit their questions grouped by solicitation section and make reference to the particular Specification Section/subsection number.

Questions must be received before the date specified for receipt of questions. Any information given to a prospective Offeror concerning this RFQ will be furnished promptly to other prospective Offerors as an amendment to the solicitation.

viii. Offerors are asked to submit only the requested information. Attachments required. Do not submit any additional information such as brochures, or other pre-printed materials, unless specifically requested for in the RFQ.

ix. This is a best value contract selection. The Government will utilize a Lowest Price Technically Acceptable ("LPTA") evaluation method for this requirement. Trade-offs between cost/price and non-cost/price factors are not permitted.

x. Each Offeror’s proposal MUST include the following components:

Volume I: Technical Capability:

a. Quoter shall submit certification and demonstrate capability of inspecting, testing, maintaining and repairing Notifier Onyx type and Simplex Grinnell 4100 ES type Fire Alarm Systems in accordance with NFPA 72 – National Fire Alarm and Signaling Code and NFPA 13 – Installation of Automatic Fire Sprinkler Systems.

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b. Quoter shall submit name, point of contact, capabilities and experience of monitoring service.

c. Quoter shall submit details of previous contracts within the last three years of similar scope and size of this acquisition, including government contracts.

d. Quoter shall submit certification and demonstrate proposed vendor technicians performing repairs or programming changes to the systems possess a valid, current, NICET Level III Fire Alarm Technician certification. The technician shall also be factory trained and certified by the respective fire alarm system equipment manufacturer.

The Technical Capability factor shall be evaluated on an Acceptable/Unacceptable basis.

Volume II: Past Performance:

Past Performance shall be evaluated on an Acceptable/Unacceptable basis.

The quote must identify three (3) contracts/task orders with the Federal Government and/or commercial customers that demonstrate recent and relevant past performance. Recent is defined as within the last three (3) years. Relevant is defined as work similar in complexity and magnitude of the work described in this

SOW.

Volume III Price

Price proposal shall contain pricing information. The prices shall be provided in accordance with Price/Cost Schedule, failure to provide pricing shall be cause for rejection of the proposal. Offers shall include pricing for the base year and all option years

Technically acceptable quotes found to have a satisfactory record of past performance will be evaluated for the lowest price.

The price offered by the Contractor will be evaluated for fairness and reasonableness utilizing price analysis techniques. If additional information is required, the Government may require a breakdown of the price offered. Award will be based on the lowest priced quote that meets or exceeds the acceptability standards for the non-cost factors.

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The prices proposed by the Offers with “Acceptable” technical capabilities and past performance rating will be evaluated for fairness and reasonableness. Offers that are not considered “Acceptable”, in accordance with the “Evaluation Factors for Award” outlined below, will no longer be considered for award and price will not be evaluated.

g. Questions

All questions you may have with regard to the project must be submitted in writing via e-mail to the Contracting Officer at David.Triplett@ic.fbi.gov by 4:00 p.m. (EST) 29 July 2016.

Site visit sign in sheet