Combined_Synopsis_Solicitation_Fire_Alarm.docx

Combined Solicitation/Synopsis Request For Quote FCU-15-0031318

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

SECTION B

General Information

Contracting Office Address U.S. Department of Justice Federal Bureau of Investigation Facilities Contracts Unit, Room 6329 935 Pennsylvania Avenue NW Washington, D.C. 20535

B.1 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87 effective 06 Apr 2016. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil.

This RFQ is solicited as an unrestricted basis. The associated North American Industrial Classification System (NAICS) code for this procurement is 561621 - Security Systems Services (except Locksmiths) and the size standard is $20.5 million.

The FBI does not intend to reimburse recipients of this RFQ for any costs incurred in preparing a quote. Prior to the preparation of your quote, please read all instructions contained herein. A Contractor's quote shall be clearly stated, complete and provide a straightforward, concise delineation if its capabilities and services to satisfy this RFP.

The FBI requires a Contractor to provide all personnel, supplies, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform routine inspections, testing, maintenance, repairs, reporting, and annual fire alarm system operational testing and inspection in accordance with all National Fire Protection Association (NFPA) Codes and Standards, including, but not limited to, NFPA 72 – National Fire Alarm and Signaling Code and NFPA 13 – Installation of Automatic Fire Sprinkler Systems. This intent of this requirement is for a campus wide Fire Alarm Systems inspection/testing, maintenance, repair, and emergency services contract at the FBI’s Criminal Justice Information Services (CJIS) Division located at 1000 Custer Hollow Road, Clarksburg, WV 26306. The campus consists of multiple buildings that require fire systems inspection/testing, maintenance, repair, and emergency services for two different fire alarm systems makes/models and components.

The FBI’s CJIS Division is a secured facility, operational 24/7, with strict requirements for access and movement within buildings of both persons and vehicles. A background investigation will be conducted on all contractor personnel prior to granting access to the site.

The FBI requires a Contractor be available to perform emergency repairs of fire alarm systems. The contractor shall respond to all service calls or emergency calls. Upon receiving an emergency call, the contractor shall respond within 30 minutes call back time and shall be on site within a four (4) hour response. This service shall be a seven days a week, 24 hour a day requirement.

The two systems which serve the CJIS campus are as follows: (1) Notifier Onyx type and (2) Simplex Grinnell 4100 ES type Fire Alarm System. Notifier Onyx type Fire Alarm System serves the preponderance of the CJIS Division campus and was upgraded in 2015 to the most current version. The complete system consist of the following devices and components:

The Notifier Onyx type system interfaces with and controls certain functions of the Siemens Building Management System, six Montgomery/Kone elevators, and one Patterson type electrically driven fire pump.

The Simplex Grinnell 4100 ES Fire Alarm System acceptance and annual testing was completed on May 26, 2015. Since acceptance testing the system has been operating normally. And is currently providing fire detection, initiating, monitoring, and annunciation functions. The complete system consists of the following devices:

The Simplex Fire Alarm System interfaces with the Simplex Grinnell Fire Sprinkler System, the Honeywell Building Management System, Thyssen Krupp Elevator system, Notifier Fire Alarm System, and Patterson electrically driven fire pump.

All Contractor Technicians performing repairs or programming on the respective Fire Alarm Systems shall be possess a valid and current National Institute for Certification in Engineering Technologies (NICET) Level III Fire Alarm Technician Certification.

B.2 SCHEDULE OF PRICES/COSTS

All interested companies shall provide quotation for the following. See next page for Schedule.

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

Combined Solicitation/Synopsis Request For Quote FCU-16-0001902

8 | Page 3 | Page

All interested companies shall provide proposals for the following:

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

0001 1 JOB $________ __ $______________

Fire Alarm System Operational Testing and Inspection Contract type: FIRM FIXED PRICE Start Date: 1 AUG 2016 Completion Date: 31 MAR 2017 FOB: Destination Descriptive Data:

The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to perform routine inspections, testing, reporting, and annual fire alarm system operational testing and inspection in accordance with all National Fire Protection Association (NFPA) Codes and Standards, including, but not limited to, NFPA 72 – National Fire Alarm and Signaling Code and NFPA 13 – Installation of Automatic Fire Sprinkler Systems at the FBI’s CJIS Division located at Clarksburg, WV.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment and software specifications and the Statement of work (SOW) identified as Attachment 1.

Combined Solicitation/Synopsis Request For Quote FCU-16-0001902

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Amount

0002 1 LABOR $________ __ $___N/A_____ HOUR

Repairs and/or Emergency Services Contract type: FIRM FIXED PRICE Start Date: 1 AUG 2016 Completion Date: 31 MAR 2017 FOB: Destination Descriptive Data:

The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to, perform maintenance, repairs and/or emergency services at the FBI’s CJIS Division located at Clarksburg, WV.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment and software specifications and the SOW identified as Attachment 1.

The contractor will submit a request to the Contracting Officer (CO) identifying the specific Parts of Repair Services as appropriate. The CO will issue an authorization describing the manner in which the repairs and/or emergency services work will proceed. Pricing guidelines are listed below.

PARTS: Parts will be priced with the appropriate commercial listed price.

TECHNICIAN TRAVEL/RENTAL CAR: Flat rate per approved incident for Technician Travel time, Rental Car and Rental CAR associated Costs (Gas, Taxes, et al) IAW Federal Travel Regulations (FTR)

HOTEL, MEALS & INCIDENTALS: A flat rate for approved incident days for Hotel costs (including all taxes and fees), Meals, tips, and any incidentals IAW FTR

AIRFARE: Airfare is to be reimbursed at the total ticket cost for each approved incident (including any seat fee, baggage costs, taxes and associated charges authorized by the FTR). First Class or Business Class is not authorized and will be reimbursed at the reconstructed Coach or standard class ticket price IAW FTR.

The technician must have system factory training and be NICET level III certified.

TECHNICIAN TIME: Technician repair time will be estimated in advance and CO will give a “not to exceed” hour limit. If during the repair it is apparent that the hours will exceed the initial limit set by the CO, additional CO approval will be required. Technician’s time will be billed for the following rates:

M-F Regular rate: $ __________per hour

M-F Overtime rate: $__________per hour (worked hours must exceed 10 to be considered overtime in a given day

Weekend/Holiday rate: $__________per hour

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

1001 1 JOB $________ __ $______________ OPTION

Fire Alarm System Operational Testing and Inspection Contract type: FIRM FIXED PRICE Start Date: 1 APR 2017 Completion Date: 31 MAR 2018 FOB: Destination Descriptive Data:

The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to perform routine inspections, testing, reporting, and annual fire alarm system operational testing and inspection in accordance with all National Fire Protection Association (NFPA) Codes and Standards, including, but not limited to, NFPA 72 – National Fire Alarm and Signaling Code and NFPA 13 – Installation of Automatic Fire Sprinkler Systems at the FBI’s CJIS Division located at Clarksburg, WV.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment and software specifications and the SOW identified as Attachment 1.

Combined Solicitation/Synopsis Request For Quote FCU-16-0001902

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Amount

1002 1 LABOR $________ __ $___N/A_____ OPTION HOUR

Repairs and/or Emergency Services Contract type: FIRM FIXED PRICE Start Date: 1 APR 2017 Completion Date: 31 MAR 2018 FOB: Destination Descriptive Data:

The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to, perform maintenance, repairs and/or emergency services at the FBI’s CJIS Division located at Clarksburg, WV.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment and software specifications and the SOW identified as Attachment 1.

The contractor will submit a request to the Contracting Officer (CO) identifying the specific Parts of Repair Services as appropriate. The CO will issue an authorization describing the manner in which the repairs and/or emergency services work will proceed. Pricing guidelines are listed below.

PARTS: Parts will be priced with the appropriate commercial listed price.

TECHNICIAN TRAVEL/RENTAL CAR: Flat rate per approved incident for Technician Travel time, Rental Car and Rental CAR associated Costs (Gas, Taxes, et al) IAW Federal Travel Regulations (FTR)

HOTEL, MEALS & INCIDENTALS: A flat rate for approved incident days for Hotel costs (including all taxes and fees), Meals, tips, and any incidentals IAW FTR

AIRFARE: Airfare is to be reimbursed at the total ticket cost for each approved incident (including any seat fee, baggage costs, taxes and associated charges authorized by the FTR). First Class or Business Class is not authorized and will be reimbursed at the reconstructed Coach or standard class ticket price IAW FTR.

The technician must have system factory training and be NICET level III certified.

TECHNICIAN TIME: Technician repair time will be estimated in advance and CO will give a “not to exceed” hour limit. If during the repair it is apparent that the hours will exceed the initial limit set by the CO, additional CO approval will be required. Technician’s time will be billed for the following rates:

M-F Regular rate: $ __________per hour

M-F Overtime rate: $__________per hour (worked hours must exceed 10 to be considered overtime in a given day

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

2001 1 JOB $________ __ $______________ OPTION

Fire Alarm System Operational Testing and Inspection Contract type: FIRM FIXED PRICE Start Date: 1 APR 2018 Completion Date: 31 MAR 2019 FOB: Destination Descriptive Data:

The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to perform routine inspections, testing, reporting, and annual fire alarm system operational testing and inspection in accordance with all National Fire Protection Association (NFPA) Codes and Standards, including, but not limited to, NFPA 72 – National Fire Alarm and Signaling Code and NFPA 13 – Installation of Automatic Fire Sprinkler Systems at the FBI’s CJIS Division located at Clarksburg, WV.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment and software specifications and the SOW identified as Attachment 1.

Combined Solicitation/Synopsis Request For Quote FCU-16-0001902

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Amount

2002 1 LABOR $________ __ $___N/A_____ OPTION HOUR

Repairs and/or Emergency Services Contract type: FIRM FIXED PRICE Start Date: 1 APR 2018 Completion Date: 31 MAR 2019 FOB: Destination Descriptive Data:

The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to, perform maintenance, repairs and/or emergency services at the FBI’s CJIS Division located at Clarksburg, WV.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment and software specifications and the SOW identified as Attachment 1.

The contractor will submit a request to the Contracting Officer (CO) identifying the specific Parts of Repair Services as appropriate. The CO will issue an authorization describing the manner in which the repairs and/or emergency services work will proceed. Pricing guidelines are listed below.

PARTS: Parts will be priced with the appropriate commercial listed price.

TECHNICIAN TRAVEL/RENTAL CAR: Flat rate per approved incident for Technician Travel time, Rental Car and Rental CAR associated Costs (Gas, Taxes, et al) IAW Federal Travel Regulations (FTR)

HOTEL, MEALS & INCIDENTALS: A flat rate for approved incident days for Hotel costs (including all taxes and fees), Meals, tips, and any incidentals IAW FTR

AIRFARE: Airfare is to be reimbursed at the total ticket cost for each approved incident (including any seat fee, baggage costs, taxes and associated charges authorized by the FTR). First Class or Business Class is not authorized and will be reimbursed at the reconstructed Coach or standard class ticket price IAW FTR.

The technician must have system factory training and be NICET level III certified.

TECHNICIAN TIME: Technician repair time will be estimated in advance and CO will give a “not to exceed” hour limit. If during the repair it is apparent that the hours will exceed the initial limit set by the CO, additional CO approval will be required. Technician’s time will be billed for the following rates:

M-F Regular rate: $ __________per hour

M-F Overtime rate: $__________per hour (worked hours must exceed 10 to be considered overtime in a given day

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

3001 1 JOB $________ __ $______________ OPTION

Fire Alarm System Operational Testing and Inspection Contract type: FIRM FIXED PRICE Start Date: 1 APR 2019 Completion Date: 31 MAR 2020 FOB: Destination Descriptive Data:

The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to perform routine inspections, testing, reporting, and annual fire alarm system operational testing and inspection in accordance with all National Fire Protection Association (NFPA) Codes and Standards, including, but not limited to, NFPA 72 – National Fire Alarm and Signaling Code and NFPA 13 – Installation of Automatic Fire Sprinkler Systems at the FBI’s CJIS Division located at Clarksburg, WV.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment and software specifications and the SOW identified as Attachment 1.

Combined Solicitation/Synopsis Request For Quote FCU-16-0001902

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Amount

3002 1 LABOR $________ __ $___N/A_____ OPTION HOUR

Repairs and/or Emergency Services Contract type: FIRM FIXED PRICE Start Date: 1 APR 2019 Completion Date: 31 MAR 2020 FOB: Destination Descriptive Data:

The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to, perform maintenance, repairs and/or emergency services at the FBI’s CJIS Division located at Clarksburg, WV.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment and software specifications and the SOW identified as Attachment 1.

The contractor will submit a request to the Contracting Officer (CO) identifying the specific Parts of Repair Services as appropriate. The CO will issue an authorization describing the manner in which the repairs and/or emergency services work will proceed. Pricing guidelines are listed below.

PARTS: Parts will be priced with the appropriate commercial listed price.

TECHNICIAN TRAVEL/RENTAL CAR: Flat rate per approved incident for Technician Travel time, Rental Car and Rental CAR associated Costs (Gas, Taxes, et al) IAW Federal Travel Regulations (FTR)

HOTEL, MEALS & INCIDENTALS: A flat rate for approved incident days for Hotel costs (including all taxes and fees), Meals, tips, and any incidentals IAW FTR

AIRFARE: Airfare is to be reimbursed at the total ticket cost for each approved incident (including any seat fee, baggage costs, taxes and associated charges authorized by the FTR). First Class or Business Class is not authorized and will be reimbursed at the reconstructed Coach or standard class ticket price IAW FTR.

The technician must have system factory training and be NICET level III certified.

TECHNICIAN TIME: Technician repair time will be estimated in advance and CO will give a “not to exceed” hour limit. If during the repair it is apparent that the hours will exceed the initial limit set by the CO, additional CO approval will be required. Technician’s time will be billed for the following rates:

M-F Regular rate: $ __________per hour

M-F Overtime rate: $__________per hour (worked hours must exceed 10 to be considered overtime in a given day

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

4001 1 JOB $________ __ $______________ OPTION

Fire Alarm System Operational Testing and Inspection Contract type: FIRM FIXED PRICE Start Date: 1 APR 2020 Completion Date: 31 MAR 2021 FOB: Destination Descriptive Data:

The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to perform routine inspections, testing, reporting, and annual fire alarm system operational testing and inspection in accordance with all National Fire Protection Association (NFPA) Codes and Standards, including, but not limited to, NFPA 72 – National Fire Alarm and Signaling Code and NFPA 13 – Installation of Automatic Fire Sprinkler Systems at the FBI’s CJIS Division located at Clarksburg, WV.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment and software specifications and the SOW identified as Attachment 1.

Combined Solicitation/Synopsis Request For Quote FCU-16-0001902

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Amount

4002 1 LABOR $________ __ $___N/A_____ OPTION HOUR

Repairs and/or Emergency Services Contract type: FIRM FIXED PRICE Start Date: 1 APR 2020 Completion Date: 31 MAR 2021 FOB: Destination Descriptive Data:

The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to, perform maintenance, repairs and/or emergency services at the FBI’s CJIS Division located at Clarksburg, WV.

The Contractor shall be responsible for insuring all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment and software specifications and the SOW identified as Attachment 1.

The contractor will submit a request to the Contracting Officer (CO) identifying the specific Parts of Repair Services as appropriate. The CO will issue an authorization describing the manner in which the repairs and/or emergency services work will proceed. Pricing guidelines are listed below.

PARTS: Parts will be priced with the appropriate commercial listed price.

TECHNICIAN TRAVEL/RENTAL CAR: Flat rate per approved incident for Technician Travel time, Rental Car and Rental CAR associated Costs (Gas, Taxes, et al) IAW Federal Travel Regulations (FTR)

HOTEL, MEALS & INCIDENTALS: A flat rate for approved incident days for Hotel costs (including all taxes and fees), Meals, tips, and any incidentals IAW FTR

AIRFARE: Airfare is to be reimbursed at the total ticket cost for each approved incident (including any seat fee, baggage costs, taxes and associated charges authorized by the FTR). First Class or Business Class is not authorized and will be reimbursed at the reconstructed Coach or standard class ticket price IAW FTR.

The technician must have system factory training and be NICET level III certified.

TECHNICIAN TIME: Technician repair time will be estimated in advance and CO will give a “not to exceed” hour limit. If during the repair it is apparent that the hours will exceed the initial limit set by the CO, additional CO approval will be required. Technician’s time will be billed for the following rates:

M-F Regular rate: $ __________per hour

M-F Overtime rate: $__________per hour (worked hours must exceed 10 to be considered overtime in a given day

Weekend/Holiday rate: $__________per hour

B.3 STATEMENT OF WORK

Services This RFQ is being issued to establish a single award Firm-Fixed Price (FFP) contract to provide campus wide fire alarm systems inspection/testing, maintenance, repair, and emergency services of the Federal Bureau of Investigation’s (FBI’s) Criminal Justice Information Services (CJIS) Division located at 1000 Custer Hollow Road, Clarksburg, WV 26306. The Contractor shall provide all labor, supervision, supplies, equipment, tools, materials, transportation, and other items and services necessary to perform routine inspections, testing, maintenance, repairs, reporting, and annual fire alarm system operational testing and inspection in accordance with all National Fire Protection Association (NFPA) Codes and Standards, including, but not limited to, NFPA 72 – National Fire Alarm and Signaling Code and NFPA 13 – Installation of Automatic Fire Sprinkler Systems. The services shall be performed in accordance with Statement of Work (SOW) provided at Attachment 1. Any award resulting from this RFQ will be issued on a Standard Form (SF) 1449.

Period of Performance shall be on or about the following:

This requirement is subject to the Service Contract Act. Wage Determination No. 2015-2574 Revision No. 1 dated 3/23/2016 is provided as Attachment 2.

Delivery shall be provided no later than 60 days after receipt of order/award of contract. The contractor shall deliver all line item(s) FOB Destination to the entity and address identified below.

Place of Performance

1000 Custer Hollow Road

SECTION C - CONTRACT CLAUSES

FAR 52.252-2 – CLAUSE INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

http://acquisition.gov/comp/far/index.html.

The following contract clauses apply to this acquisition:

C.1 FAR 52.212-4, CONTRACT TERMS AND CONDITIONS–COMMERCIAL ITEMS (MAY 2015)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract:

Fill-In Date: Within 30 calendar days of contract expiration date.

(Nov 1999)

C.2 FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS (JUN 2016)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph (b)(1), (4), (6), (8), (12), (22), (25), (26), (27), (28) (29), (30), (33), (42), (43), (44), (48), (54) and (57)

Subparagraph (c)(1), (2), (3), (4), and (8)

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and 6 months.

(End of Clause)

C.4 52.232-19 -- AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond the base year. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond the base year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

C.5 COMMERCIAL ADVERTISING

The offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Federal Bureau of Investigation endorses a product, project or commercial line of endeavor.

(End of Clause)

C.6 CONTRACTOR RESPONSIBILITIES

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of West Virginia. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

The Contractor shall, at its own expense, provide and maintain during the entire period of any resulting contract, including any extensions granted by contract modification, at least the kinds and minimum amounts of insurance noted here. In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation statutes. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrence.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful offeror must present to the Contracting Officer, prior to award, evidence of insurance without any exclusionary clauses that would void the coverages. When requested by the Contracting Officer, the Contractor shall provide a copy of all proofs of required insurance no later than five (5) days before each subcontractor commences work on the Government installation.

(End of Clause)

C.8 KEY PERSONNEL

The Government does not intend to dictate the composition of the ideal team to perform this contract. Therefore, the Government encourages and will evaluate additional Key Personnel as proposed by the quoter. The Government desires that Key Personnel be assigned for the duration of the contract. Key Personnel may be replaced or removed subject to Key Personnel Substitution.

The contractor shall utilize the personnel named or otherwise identified and for the period of time specified in the Technical Proposal to perform services required under this effort. The Contractor may not remove from the contract any key personnel or subcontractor key personnel being utilized by the contractor for the duration of the contract. In the event that personnel named in the Technical Proposal are unable to perform their duties due to death, illness, resignation, or similar reasons, the Contractor shall immediately notify the CO in writing of the inability of the individual to perform their duties. The Contractor shall promptly submit to the FBI CO and COR, in writing, the name and qualifications of proposed replacement subject to Special Contract Requirements, Key Personnel Substitution.

The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO. Following th elocation of an acceptable replacement, the Contractor shall assure that a minimum of 5 eight-hour days are devoted to the supplying of project background information to the approved key personnel or subcontractor key personnel prior to the release of the key personnel or subcontractor key personnel from the project.

C.9 REMOVAL OF KEY PERSONNEL

The government reserves the right to request the removal of key personnel, subcontractor key personnel or subcontractor(s) at any time during the life of the contract. The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO. Following the location of an acceptable replacement, the Contractor shall assure that a minimum of 5 eight-hour days are devoted to the supplying of project background information to the approved key personnel or subcontractor key personnel prior to the release of the key personnel or subcontractor key personnel from the project.

C.10 KEY PERSONNEL SUBSTITUTION

Key Personnel are those personnel considered essential to successful contractor performance. They include the PM and other personnel providing supervision or critical technical oversight. The contractor shall not replace any personnel designated as Key Personnel without the written concurrence of the CO. The Contractor shall notify no later than 10 calendar days in advance of any proposed substitution and shall include justification (including resume(s) and labor category of proposed substitution(s)) in sufficient detail to permit evaluation of the impact on DO performance. The Government will approve initial contactor Key Personnel at time of award. Replacement Key Personnel will be approved via modification to the DO.

Prior to utilizing other than personnel specified in quotes in response to this Contract, the contractor shall notify the Government CO and the COR. Substitute personnel qualifications shall be equal to, or greater than, those of the person(s) being substituted. If the Government CO and the COR determine that the proposed substitute personnel are unacceptable, or that the reduction of effort would be so substantial as to impair the successful performance of the work under the TO, the contractor may be subject to default action.

C.11 INDEMNIFICATION

(a) Responsibility for Government Property

(1) The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

(2) If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement

The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery

Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provided for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability

The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

C.12 PROCUREMENT-SENSITIVE AND SENSITIVE INFORMATION NON-DISCLOSURE AGREEMENT

During the performance of this Contract, certain efforts may involve projects containing procurement-sensitive and/or FBI mission-sensitive information which will be available only to the personnel that has a need to know. Under such circumstances, the firm’s employees and subcontractor’s employees shall complete a Non-Disclosure between themselves, the firm and the FBI.

C.13 SUBMISSION OF DOCUMENTS AND NOTES

The Contractor shall forward a copy of the documentation generated as a result of this contract to the FBI Contracting Officer’s identified herein. This information shall include but is not limited to weekly and monthly reports and special reports when generated.

C.14 ANNOUNCEMENT OF PROJECTS

The Contractor is expressly forbidden from notifying any outside party of any details concerning any project on which the Contractor is providing any service to the FBI as a result of this contract, without the expressed written approval of the FBI CO. The Contractor shall ensure that this clause is incorporated in agreements reached with any subcontractors, consultants, agents, or representatives employed by the Contractor in contract performance or otherwise.

C.15 ORGANIZATIONAL CONFLICT OF INTEREST AND NON-DISCLOSURE REQUIREMENTS

ORGANIZATIONAL CONFLICT OF INTEREST

If the contractor is currently providing support or anticipates providing support to the FBI Criminal Justice Information Services Division or Finance Division that creates or represents an actual or potential organizational conflict of interest (OCI), the contractor shall immediately disclose this actual or potential OCI in accordance with FAR Subpart 9.5. The contractor is also required to complete and sign an Organizational Conflict of Interest Statement in which the contractor (and any subcontractors, consultants or teaming partners) agrees to disclose information concerning the actual or potential conflict with any quote for any solicitation relating to any work in the Contract. All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. Failure to comply with this sub-section may result in the contractor not being considered for award.

RELEASE OF INFORMATION

Do not release to any third party, any information pertaining to-any individual which is protected by the Privacy Act of 1974. This includes, but is not limited to: social security number, home address, home telephone number, date of birth, personal information, and personal or disparaging remarks about the individual.

To the extent the Contractor is given access to LES, SBU, sensitive, for official use only, or proprietary technical information belonging to the Government. The Contractor must treat such information as LES, SBU, sensitive or for official use only and must not use or discuss this information unless directed by the Contracting Officer or authorized in writing by the COR.

C.16 FEDERAL HOLIDAYS

The following days are considered Federal holidays and will be observed by the Contractor(s) in performance of work under the Contract:

· New Year’s Day (January 1)

· Martin Luther King, Jr., Day (3rd Monday in January)

· Washington’s Birthday (3rd Monday in February)

· Memorial Day (Last Monday in May)

· Independence Day (July 4th)

· Labor Day (1st Monday in September)

· Columbus Day (2nd Monday in October)

· Veterans Day (November 11)

· Thanksgiving Day (4th Thursday in November)

· Christmas Day (December 25th)

If any of the above holidays falls on a Saturday, then the preceding Friday is the holiday. If any of the above holidays falls on a Sunday, then the following Monday is the holiday.

In addition to the days designated above as holidays, the Government observes the following as non-working days:

· Any other day designated by Federal Statute

· Any day designated by Executive Order

· Any other day designated by the President’s Proclamation

Contractor personnel shall work in accordance with the Government’s designated holiday schedule unless otherwise stated specifically in the Contract.

NOTE: Additional non-working days are sometimes authorized, but these are regional in nature (e.g., Inauguration Day in Washington, DC) and not included as Federal holidays for the purposes of this contract

C.17 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

Fax Number: _____________________________________

E-mail address: ___________________________________

DUNS: __________________________________________

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Jul. 2013)

3. INVOICES: Billing shall be made monthly, in arrears and once work is accepted by the Government. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the labor hours, repair parts and associated costs, and any other required information, as applicable. See FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 2015).

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with FBI Centralized Invoicing Process, see Attachment 3, and FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 2015).

C.18 CONTRACT SECURITY

Add the following paragraphs to FAR Clause 52.204-2:

All Contractor personnel shall be given escorted access by Government personnel for the duration of this service. Any additional Security Requirements as outlined below are subject to applicability based on the determination of the CO/COR

Within five (5) days after award of the contract, the Contractor shall furnish to the COR the name, social security number, date of birth, place of birth, and present address of key management or supervisory personnel who will require access to the FBI Facility. If any of these personnel have or have had security clearances, it should be noted along with the level of clearance and the granting authority.

(f) Secret Personnel Security Clearances (Key Personnel):

1. All owners, officers, directors, executive personnel, and other key supervisory personnel and/or any contract individual designated by the FBI with access to the FBI Facility, information, or property shall possess, as a minimum, Department of Defense, Defense Industrial Security Clearances (DISC) Facility Access Clearances at the "SECRET" level, or have received approval for unescorted access to FBI facilities.

2. To obtain a security clearance or unescorted access to FBI facilities, the following forms must be completed:

a. Standard Form 86 (SF 86), Questionnaire for National Security Positions.

b. FD-258, (2) Completed FBI Fingerprint Cards.

c. DOJ–555 Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act.

d. FD-979 Personnel Consent to Release Info.

(g) Facility Access Approval (All Other Personnel):

1. All subcontractors, all job supervisors; and all site workmen of the general contractor and its subcontractors will be required at a minimum to have "Facility Access" approval.

2. Facility Access Approval requires the following forms to be completed:

a. FD-816 Access of Non-FBI Personnel to FBI Facilities.

b. Authority To Release Information Form.

c. FD-484 Privacy Act Notification Statement.

d. FD-258, (2) Completed FBI Finger Print Cards.

(h) Individual Reporting Requirements to Maintain Clearances and Facility Access:

1. All personnel shall immediately report the following information to the COR: Foreign travel (30 days prior to departure); unplanned foreign travel (as soon as possible); contact with law enforcement (traffic violation under $100 shall not be reported); financial problems before they situation becomes unmanageable; contact with foreign nationals.

2. Key Personnel shall also immediately report the following to the COR: change in marital status; change in name; change in status of room/house mates (roommates shall be reported 30 days prior to move in, if stay will be longer than 30 days, and not an immediate family member); employment outside of the Contracting agency (outside employment shall be authorized by the Bureau 30 days prior to starting); suspicious contact from any individual(s) trying to obtain FBI information; any change in personnel relationship which may cause a safety concern to the individual or coworkers; court cases involving: divorce, bankruptcy, moving traffic violations (over $100), criminal arrests, civil proceedings, tax matters, and failure to honor legitimate debts.

(i) Contract Security Representative: The Contractor shall designate one of his staff as a Contract Security Representative (CSR). The name of the CSR shall be submitted to the COR within 5 calendar days of award of contract and the Contractor will insure that the so named individual shall not be removed from this position without written approval from the COR. The CSR shall be the individual who will deal with the FBI on all security matters. For the purposes of this Project, all security matters will be handled through the COR. All security clearances and access approvals for the Contractor, the subcontractors, and all employees of these firms, shall be handled through the COR. Additionally, the CSR's responsibilities will include:

1. Provide to the COR all required information to obtain Security Clearances and facility access approval for all Contractor employees requiring access to the facility.

2. Return all Government-issued property to the COR.

3. The General Contractor’s (GC) CSR shall maintain a drawing log, to include (1) Set Number; (2) Subcontractor Company Name; Subcontractor’s Point of Contact (person responsible for drawings), address, phone number and facsimile number, at a minimum. At the completion of the contract, the GC shall return all drawings, including all drawings that have been issued AFTER BID, such as bulletins, ASI’s, changes and etc.

4. The General Contractor and subcontractors should plan that the above described forms and information shall be completed and delivered to the COR by the CSR at least thirty (30) working days prior to the arrival of any individual at the FBI facility where the Work is to be performed.

Background Investigation: A background investigation, the scope of which will be at the discretion of the FBI, will be conducted on all Contractor personnel. At the discretion of the FBI, personnel may also be interviewed by the FBI regarding foreign travel, associates, residences, or other matters of concern to the FBI, in deciding whether to grant access to its facilities or property. Refusal or failure to accurately complete the forms, or to be interviewed to resolve any questionable matters, shall be deemed reasonable cause for denial of access to FBI facilities.

(j) Interim Security Clearances and Facility Access Approval: Will be issued within ten (10) working days after receipt of…