FY16FireAlarmSystemNotifierONYXSOW9212015_--_REVISION_1.docx

I. INTRODUCTION

The CJIS Complex is situated on a 1,000 acre campus located @ 1000 Custer Hollow Road, Clarksburg, WV. 26306. The facilities complex encompasses twenty (20) structures, designated as follows:

II. EXISTING CONDITIONS

The CJIS Complex fire alarm detection, initiating and notification functions are currently provided by two separate and distinct fire alarm systems of different manufacture, the Notifier Onyx Fire Alarm System and the Simplex Grinnell 4100 ES Fire Alarm System. The below listed structures are protected by the respective listed systems.

III. EXISTING CONDITIONS –(Continued)

A. The Notifier Onyx Fire Alarm System was upgraded during 2015 to the most current version in Buildings 1, 1A, 1B (not Protected)\included, 3, 4, 4A, 5, 6, 7 & 10. The system underwent acceptance and annual testing in accordance with all applicable NFPA 72 guidelines in 2015. The system is operating normally and is currently providing fire detection, initiating, monitoring and annunciating functions for Buildings 1, 1A, 1B, 3, 4, 4A, 5, 6, 7 & 10. The system contains two thousand five hundred ninety seven (2,597) devices; smoke detectors, heat detectors, pull stations, duct detectors, water flow monitors and control, and monitoring relays. The system also incorporates four (4) human machine interface workstations, one (1) alarm printer, two (2) independent network annunciators, and fourteen (14) FACPs (Fire Alarm Control Panels). The system also interfaces with and controls certain functions of the Siemens Building Management System, six (6) Montgomery / KONE Elevators, the Simpex Grinnell Fire Alarm System and one (1) Patterson electrically driven fire pump.

IV. GENERAL REQUIREMENTS

A. The selected vendor(s) shall provide all labor, transportation, testing, testing equipment, material and replacement parts to perform all required annual testing of the Notifier ONYX CJIS Complex Fire Alarm Systems in accordance with and as required by the most current version of the applicable NFPA Life Safety Codes including but not limited to: NFPA 72 – National Fire Alarm & Signaling Code and NFPA 13 - Installation of Automatic Fire Sprinkler Systems.

B. The CJIS Complex is a secure facility that provides identification services to law enforcement and national defense agencies worldwide. It is essential that these services not be interrupted or interfered with in any way. All reasonable and prudent measures shall be exercised by the vendor(s) during testing, maintenance and repair procedures to prevent the accidental evacuation of the facilities.

C. A pre-bid walkthrough of the CJIS Facility Fire Alarm Systems will be provided to any interested vendor(s) prior to submitting their final proposal.

D. All vendor technicians performing repairs or programming changes to the systems shall possess a valid, current NICET Level III Fire Alarm Technician certification. The technician shall also be factory trained and certified by the respective fire alarm system equipment manufacturer.

E. The vendor is responsible for providing all required tools and equipment required to perform and complete the test, maintenance or repair procedure being undertaken by the vendor. An FBI provided man lift shall be available for reaching inaccessible locations, provided the vendors technicians are trained in the safe and proper use of the man lift and personal protective equipment (PPE) required for operating the lift. Providing the technician’s PPE shall be the sole responsibility of the vendor.

F. During system testing, all systems excepting notification devices shall remain operational and capable of providing fire detection and annunciation to the system operator at the central monitoring station – (Central Plant Control Room).

G. The replacement or repair of devices damaged or destroyed by the vendor in the course of testing shall be the sole responsibility of the vendor.

H. Replaced devices shall be of the same manufacture, compatible with and approved for use in the respective fire alarm system.

I. In the event that a dispute arises as to whether repair or replacement is the preferred method of restoring the operation of the system, final authority defining the preferred method of repair shall rest with the COR.

V. EMERGENCY SERVICE

A. Vendor shall also provide all emergency services and repairs as required to maintain the CJIS Complex Fire Alarm System Notifier Fire Alarm System in fully operational condition. Vendor shall also perform all manufacturer recommended maintenance on a semi-annual or annual maintenance basis B. The vendor shall provide an emergency phone number for the purposes of accepting service and emergency service calls twenty four (24) hours a day / seven (7) days per week.

C. The FBI COR or his designee shall notify the vendor of the equipment malfunction, the perceived nature of the malfunction and the availability of the equipment for service and / or repairs.

D. The FBI is responsible to make the equipment available for repairs by the vendor.

E. Within two (2) hours of receiving the request for service, the vendor shall confirm receipt of the request for service by contacting the COR, COR designee or the CJIS Complex Control Room operator and verifying receipt of request.

F. Within four (4) hours of receiving the request for service, the vendor shall have technicians on location, implementing repairs of the system.

G. The setting and maintaining of a fire watch during the repair and maintenance of the fire alarm system shall be the sole responsibility of the FBI.

H. Repair parts are not included as part of this contract, any parts replacement must receive prior approval of the FBI COR prior to the procurement and installation of the part.

VI. SCHEDULING

A. Testing of the audible (horns, strobes and piezo-electric annunciators) devices will be conducted after normal business hours (normal business hours are considered as Monday thru Friday from 07:00 AM thru 04:30PM) and only with the permission and scheduling approval of the Contracting Officers Representative – (COR).

B. Testing shall not be conducted on Federal Holidays during the life of this agreement. The ten observed annual federal holidays are commonly accepted as follows ; New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas Day.

C. Testing shall not be conducted on the day of the CJIS Fallen Officer’s Ceremony (generally the third Thursday in the month of May) and FBI CJIS Family Day (generally the third Wednesday in June.

D. In the event the President of the United States or agency management declares an additional holiday or administrative leave, the vendor shall cease testing, exit the complex and return on the next scheduled business day.

E. The testing schedule shall be set and approved by the Contracting Officers Representative (COR). Two days prior to the commencement of scheduled testing the vendor is responsible to contact the COR and confirm the proposed schedule.

VII. TEST REPORTS

A. Any operational deficiencies discovered during the testing process shall be documented and reported immediately to the COR.

B. Within one calendar month of the completion of the required test procedures, a certified test report detailing the devices tested, results and recommendations shall be delivered to the Contracting Officers Representative. Test report format shall comply with NFPA 72 – National Fire Alarm & Signaling Code test report requirement standards.

C. Test reports shall be submitted in both hard and soft copy suitable for archiving and in a standard Micro Soft Windows compatible format.

VIII. TRAINING

A. The vendor shall provide forty (40) hours of on-site factory approved instruction for ten (10) FBI / FMU Personnel in the operation and maintenance of the Notifier ONYX Fire Alarm System . At a minimum, the training shall include instruction on the following fire alarm system functions and features ;

a. Network architecture, layout and communications protocols.

b. HMI workstation operation including: operations, acknowledging an alarm, silencing an alarm, resetting an alarm, disabling a function, enabling a function, graphics recognition and navigation methods and any other specialized application software functions required of the operator under normal and emergency conditions.

B. FBI shall provide a training classroom suitable for the conduct of the training sessions.

C. FBI shall provide any other training aids as required such as projectors, whiteboards, etc. as required by the vendor to facilitate the training.