FCPS_Calculators_24_047_098.pdf

Fayette County Public Schools Purchasing Department

205 LaFayette Ave., Building A, Fayetteville, GA 30214

(770) 460-3535 ext 1043

Calculators for Student Use and Testing Request for Quote No. 24-047-098 Georgia Procurement Registry Event No. PE-65615-NONST-2024-000000034

Responses Due Before 10:00 AM(ET), Monday, June 3, 2024

Objective

The Fayette County Public Schools Purchasing Department (hereinafter FCPS) invites you to participate in a request for quote (RFQ). This RFQ will consist of providing and delivering Texas Instruments calculators for student use and testing within the school district.

Responses Due

Responses to this request for quote are due no later than the date and time specified in the timeline of events either physically or electronically to the FCPS Purchasing Department located at the LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville, GA, 30214. Quotes received after the specified date and time will not be considered.

Vendors are instructed to carefully read all items, conditions, terms, specifications, and attachments herein and referenced before completing their quote. Failure to comply with any requirements of the RFQ may be a cause for rejection.

Section A: Instructions to Respondents

1. Respondent Registration

1.1. Respondents are encouraged to register with the issuing agent, Matthew Roberts, Purchasing Manager, by sending an email to roberts.matthew@fcboe.org after reviewing this solicitation. Respondents who register will automatically receive an email update with additional documents such as addenda and be notified of award issuance, even if they choose not to submit a response.

pg. 1 mailto:roberts.matthew@fcboe.org

Calculators for Student Use and Testing (RFQ 24-047-098)

2. Solicitation Schedule of Events

2.1. RFQ Solicitation Posted - Friday, May 24, 2024

2.2. Responses Due - Before 10:00 AM, Monday, June 3, 2024

3. Project Documents and Forms

3.1. Documents and forms required for submission as part of this RFQ can be found on the FCPS Purchasing Department website. Failure to include required submissions listed herein may result in a rejection of the response. A list of required forms is contained herein and additional submissions may be required per the specifications contained herein.

4. Response Delivery

4.1. Responses may be submitted electronically, by mail, or hand-delivered to the LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville, Georgia 30214, Attention: M. Roberts - Purchasing Department.

4.2. Quote openings will occur at the date and time specified at the address above.

4.2.1. No faxed or telephone responses will be accepted or considered.

4.3. Responses may be emailed to the issuing agent if meeting the following guidelines:

4.3.1. Emailed responses must be in a consistent, clear, and readable format and complete. (Adobe PDF format is preferred)

4.3.2. All response documents should be bound in one document. Multiple separate documents may result in evaluation score reductions.

5. Attachments

5.1. Any specification listed with “Must Include Attachment” should include a document within the response conforming to standards set forth.

5.2. All attachments must be marked and labeled using the following format:

Attachment #, Solicitation Reference, Respondent Name, Solicitation Title, and Number.

6. Response Format Requirements

6.1. The solicitation document has been carefully organized. All sections, specifications, requirements, and appendices are numbered; therefore

pg. 2 responses should be organized in the same manner referencing the solicitation document when necessary.

6.2. All pages should be numbered and contain page headings or footers with the respondent's name and the solicitation title and number.

6.3. Multiple Response from the Same Respondent

6.3.1. Respondents may submit more than one response when offering multiple alternatives.

6.3.2. Responses must be separate and each should conform to all terms and conditions within the solicitation.

6.3.3. Responses must be labeled separately to easily identify differing responses from the same respondent.

Section B: Scope of Need and Specifications

7. Scope of Need

7.1. Fayette County Public Schools is seeking a provider for Texas Instruments calculators as specified herein for student use and testing purposes. The two models of calculators would be ordered in three separate orders and delivered to the LaFayette Educational Center located at 205 LaFayette Avenue, Building B, Fayetteville, GA 30214.

8. Technical Specifications

8.1. Order 1: Texas Instruments TI-36X Pro Calculators (665 Units)

8.1.1. Specifications as defined by Texas Instruments Education at the following link: (TI-36X Pro Specifications)

8.1.2. No alternates will be accepted.

8.1.3. Functional Usage Specifications

8.1.3.1. Review and edit previous entries via a scrollable home screen

8.1.3.2. Paste inputs or outputs into new calculations

8.1.3.3. MathPrint™ feature entry and output mode for viewing calculations in math notation, including answers in terms of pi, square roots and fraction

pg. 3 https://education.ti.com/en/products/calculators/scientific-calculators/ti-36x-pro

8.1.3.4. Three solvers: numeric equation, polynomial and system of linear equations

8.1.3.5. Numeric derivative and integral for real functions

8.1.3.6. Vectors and Matrices

8.1.3.7. Symbolic notation of π

8.1.3.8. Toggle key to change the form of answers between exact and decimal approximation

8.1.3.9. Stacked Fractions and Fraction functions

8.1.3.10. Fraction/decimal/percent conversions

8.1.3.11. Change between improper fractions and mixed numbers

8.1.3.12. Automatic simplification of fractions

8.1.3.13. Random number and random integer generator

8.1.3.14. Central MODE menu for selecting calculator mode settings

8.1.3.15. Menu settings

8.1.3.16. Functions accessed directly through keys or through pull-down menus

8.1.3.17. Negation key

8.1.3.18. One constant operator feature

8.1.3.19. Combinations and permutations

8.1.3.20. Trigonometry

8.1.3.21. Hyperbolics

8.1.3.22. Logs and antilogs

8.1.3.23. Convert angles from degrees to radians to grads

8.1.3.24. %, x², ¹/x, yˆx, π, x!

8.1.3.25. Fixed decimal capability

8.1.3.26. (x,y) Table feature with Auto and Ask-x options

pg. 4

8.1.3.27. Basic Data/List Editor with three lists

8.1.3.28. List Formulas

8.1.3.29. One- and two-variable statistics with permanent stat variable input storage

8.1.3.30. EOS (Equation Operating System)

8.1.3.31. Nine physical constants

8.1.3.32. Eighteen metric/English conversions

8.1.3.33. Up to eight pending operations

8.1.3.34. Up to 23 levels of parentheses

8.1.3.35. Error recovery capability

8.1.3.36. Auto Power Off

8.1.3.37. Quick/easy reset of calculator via two-key press or menu for exam purposes

8.1.3.38. Eight memory variables (x, y, z, t, a, b, c, d)

8.1.3.39. Scientific and engineering notation

8.1.4. Hardware Specifications

8.1.4.1. Four-line × 16-character, easier-to-read LCD display

8.1.4.2. Battery powered with solar cell assistance to lengthen battery life

8.1.4.3. Auto Power Off

8.1.4.4. Hard plastic, color-coded keys

8.1.4.5. Non-skid rubber feet

8.1.4.6. Impact-resistant cover with quick-reference card

8.1.4.7. Snap-on protective hard case

8.2. Order 2: Texas Instruments TI-108 Calculators (370 Units)

8.2.1. Specifications as defined by Texas Instruments Education at the following link: (TI-108 Specifications)

pg. 5 https://education.ti.com/en/products/calculators/elementary-calculators/ti-108

8.2.2. No alternates will be accepted.

8.2.3. Functional Usage Specifications

8.2.3.1. Perform addition, subtraction, multiplication and division

8.2.3.2. Enter automatic constant for all four operations

8.2.3.3. View percents, square roots and negative numbers

8.2.3.4. Three-key memory

8.2.3.5. Clear last entry and/or all entries

8.3. Order 3: Texas Instruments TI-36X Pro Calculators (990 Units)

8.3.1. Specifications as defined by Texas Instruments Education at the following link: (TI-36X Pro Specifications)

8.3.2. No alternates will be accepted.

8.3.3. Functional Usage Specifications

8.3.3.1. Review and edit previous entries via a scrollable home screen

8.3.3.2. Paste inputs or outputs into new calculations

8.3.3.3. MathPrint™ feature entry and output mode for viewing calculations in math notation, including answers in terms of pi, square roots and fraction

8.3.3.4. Three solvers: numeric equation, polynomial and system of linear equations

8.3.3.5. Numeric derivative and integral for real functions

8.3.3.6. Vectors and Matrices

8.3.3.7. Symbolic notation of π

8.3.3.8. Toggle key to change the form of answers between exact and decimal approximation

8.3.3.9. Stacked Fractions and Fraction functions

8.3.3.10. Fraction/decimal/percent conversions

8.3.3.11. Change between improper fractions and mixed numbers

pg. 6 https://education.ti.com/en/products/calculators/scientific-calculators/ti-36x-pro

8.3.3.12. Automatic simplification of fractions

8.3.3.13. Random number and random integer generator

8.3.3.14. Central MODE menu for selecting calculator mode settings

8.3.3.15. Menu settings

8.3.3.16. Functions accessed directly through keys or through pull-down menus

8.3.3.17. Negation key

8.3.3.18. One constant operator feature

8.3.3.19. Combinations and permutations

8.3.3.20. Trigonometry

8.3.3.21. Hyperbolics

8.3.3.22. Logs and antilogs

8.3.3.23. Convert angles from degrees to radians to grads

8.3.3.24. %, x², ¹/x, yˆx, π, x!

8.3.3.25. Fixed decimal capability

8.3.3.26. (x,y) Table feature with Auto and Ask-x options

8.3.3.27. Basic Data/List Editor with three lists

8.3.3.28. List Formulas

8.3.3.29. One- and two-variable statistics with permanent stat variable input storage

8.3.3.30. EOS (Equation Operating System)

8.3.3.31. Nine physical constants

8.3.3.32. Eighteen metric/English conversions

8.3.3.33. Up to eight pending operations

8.3.3.34. Up to 23 levels of parentheses

8.3.3.35. Error recovery capability

pg. 7

8.3.3.36. Auto Power Off

8.3.3.37. Quick/easy reset of calculator via two-key press or menu for exam purposes

8.3.3.38. Eight memory variables (x, y, z, t, a, b, c, d)

8.3.3.39. Scientific and engineering notation

8.3.4. Hardware Specifications

8.3.4.1. Four-line × 16-character, easier-to-read LCD display

8.3.4.2. Battery powered with solar cell assistance to lengthen battery life

8.3.4.3. Auto Power Off

8.3.4.4. Hard plastic, color-coded keys

8.3.4.5. Non-skid rubber feet

8.3.4.6. Impact-resistant cover with quick-reference card

8.3.4.7. Snap-on protective hard case

Section C: General Terms and Conditions

FCPS’s General Terms and Conditions are posted on the Purchasing Department website under the heading of Vendor Terms, Conditions, and Forms at www.fcboe.org. By submission of a response, the respondent acknowledges they have read and understood these General Terms and Conditions as well as any terms and conditions contained herein.

Section D: Special Terms and Conditions

9. Quote Opening

9.1. Quotes will be opened at the date and time provided in the schedule of events. All results will be publicly posted on the FCSD website once an award recommendation is made.

9.2. Quote openings are open to the public.

9.3. Quotes must be marked with the RFQ number.

9.4. Electronically delivered quotes will utilize the timestamp generated on the email.

pg. 8 https://www.fcboe.org/Page/2707

9.5. Quotes must conform to the guidelines listed herein.

9.6. Quotes received late will be marked “non-responsive” and may not be considered at the sole discretion of the FCPS Purchasing Department.

10. Questions

10.1. All questions concerning this solicitation must be submitted in writing by email to the issuing agent.

10.2. No questions other than written will be accepted and only answers provided via addenda shall be binding.

11. Award Oversight

11.1. The awarded respondent will report to the Assistant Superintendent of Student Achievement or their designee.

12. Quote Evaluations

12.1. According to the Fayette County Board of Education policy, DJE “lowest price alone will not be the sole determining criteria in the selection process”.

12.2. Factors that may be used in evaluating responses may include but are not limited to, the following: price/cost, warranty, service guarantees or past performance, costs of ownership analysis, business capabilities analysis, delivery schedules and methods, and product-specific manufacturer/quality standards.

12.3. Respondents may inquire as to specific evaluation methods and may request in writing an explanation of evaluation methods used to determine an award.

See General Terms and Conditions regarding award protests.

13. Delivery

13.1. Delivery is expected on or about the date requested ARO.

13.2. Freight is FOB destination, freight prepaid (allowed).

13.3. The respondent must contact the end-user listed on purchase orders at least 24 hours before delivery to confirm the delivery date and time.

13.4. FCPS standard hours of operation are 7:30 AM to 3:30 PM (EST), Monday through Friday, except for school holidays.

pg. 9

13.5. The delivery location does not have a loading dock; therefore, all deliveries must be made as an inside delivery as defined in the solicitation, any resulting purchase order, or resulting contract.

13.5.1. Inside-delivery will be defined as follows: the driver will be required to move the material from the interior bed of the truck to the interior of the facility.

13.6. Any pallets must be covered or shrink-wrapped to protect cartons from dirt and moisture during shipment and pallet construction should allow for four-way entry of handling equipment and surface/platform board approximately one inch apart minimizing carton damage.

13.7. Failure to deliver per the response could result in the awarded respondent being declared in default.

13.8. The awarded respondent shall be responsible for the delivery of items in good condition at the point of destination.

13.9. Respondent shall file with the carrier all claims for breakage, imperfections, and other losses, which will be deducted from invoices.

13.10. Back Orders: Back orders may be made only when specifically authorized to do so by the project administrator. The necessity to back-order may be deemed a breach of contract.

14. Cost Escalation/Price Change

14.1. The Purchasing Department recognizes that independent market factors may result or necessitate the need for price changes. Through the submission of a quote, the respondent agrees to the following:

14.2. All price increases must be based upon product cost ONLY, and documentation of the price increase is required.

14.3. Quote prices must be held firm for the term of the solicitation or December 31st of the issuing year, after which an escalator can be invoked.

14.4. The awarded respondent must provide the FCPS Purchasing Department written notification at a minimum of 30 days before a price escalation change.

14.5. Single changes of no more than 10% are allowed. There are exceptions only when market conditions dictate a revised escalator for a particular commodity.

pg. 10

14.6. FCPS reserves the right to accept or reject any price escalation. A rejection of a price escalation may result in the termination of any agreement, contract, purchase order, or other agreement without fault or obligation.

15. Quantities

15.1. Total of 2,025 Units

15.1.1. Order 1 - 665 TI-36X Pro Calculators

15.1.2. Order 2 - 370 TI-108 Calculators

15.1.3. Order 3 - 990 TI-36X Pro Calculators

16. Term

16.1. The term of this RFQ and resulting agreement is from the date of resulting award issuance until December 31, 2024, with the option to renew for four (4) additional one-year terms beginning January 1st and ending December 31st of each year.

16.2. The RFQ and resulting agreement will automatically renew each year beginning January 1st with the awarded pricing structure unless a cost escalation/price change process is initiated per the General Terms & Conditions.

16.3. Per the General Terms & Conditions, should the Fayette County Board of Education fail to appropriate funding for each fiscal year beginning July 1st, this solicitation and resulting contract or purchase orders will be canceled with no-fault or obligation beyond products or services already received and properly invoiced.

16.3.1. FCPS may notify the awarded bidder in writing thirty (30) days prior to cancellation for non-appropriation.

17. Required Forms

17.1. The forms listed below are required for submission and included as attachments. They may also be located on FCPS’s Purchasing Department website at www.fcboe.org.

17.1.1. Respondent Information Form

17.1.2. Reference Form

17.1.3. Quote Submission Form

pg. 11 https://www.fcboe.org/Page/2707

17.2. Failure to include any form may result in a reduction in evaluation scoring or the submitted quote being declared non-responsive at the sole discretion of the FCPS Purchasing Department.

17.3. This request for quote, any addenda, and the awarded quote will be incorporated into any resulting contract and/or purchase order.

pg. 12

Respondent Information Form

Place this form on top of your response.

Calculators for Student Use and Testing (RFQ 24-047-098)

Company Name:

Point of Contact:

Street Address:

City:

State:

Zip Code:

Telephone:

Email:

Website:

Authority to Act The undersigned states that he/she has the requisite authority to act on behalf of his/her employer in these matters and has offered to provide the products/services in accordance with the terms and conditions herein.

Terms, Conditions, and Specifications Through the submission of response and signature below, the respondent verifies that their solution, if applicable, complies fully, or complies with an exception, to all stated general and special terms, conditions, and specifications. See the FCPS General Terms and Conditions for further information and directions on notating exceptions to stated specifications.

Addenda Through the submission of response and signature below the respondent verifies that they have read and understood any addenda issued for this solicitation if issued.

Signature: _____________________________________Date: _______________________

pg. 13

Reference Form

Calculators for Student Use and Testing (RFQ 24-047-098)

Requested Information Response

Reference Name

Contact for Reference

Street Address

City, State, Zip

Phone Number

Email

Requested Information Response

Reference Name

Contact for Reference

Street Address

City, State, Zip

Phone Number

Email

Requested Information Response

Reference Name

Contact for Reference

Street Address

City, State, Zip

Phone Number

Email

pg. 14

Quote Submission Form

Calculators for Student Use and Testing (RFQ 24-047-098)

Name:

Company:

Order 1

Model Quantity Unit Cost Delivery Total

TI-36X Pro 665

Order 2

Model Quantity Unit Cost Delivery Total

TI-108 370

Order 3

Model Quantity Unit Cost Delivery Total

TI-36X Pro 990

Signature Date

pg. 15