FCO F4007-Scope.pdf

EXHIBIT "A"

SCOPE OF SERVICES

1.0 Description of Services

The work specified under this Contract shall consist of providing all labor, materials, equipment, and incidentals necessary to perform the installation of 4 fabric shelters at the Florida Department of Transportation, Treasure Coast Operation Center at 3601 Oleander Avenue, Ft. Pierce. The dimensions are as follows: (70’ Wide X 40’ Long X 25’ Center Height X 11’ Side Wall) fabric shelters and associated hardware and materials.

1.1 Definition of Terms

For the purpose of this Contract, whenever the following terms appear, their intent and meaning shall, unless specifically stated otherwise, be interpreted as shown hereunder:

Contract: The term “Contract” means the entire and integrated Agreement between the Department and the Contractor, which supersedes all prior negotiations, representations, or agreements, either written or oral.

Department: State of Florida Department of Transportation.

Vendor: The firm selected through the competitive bid process to provide the services requested herein.

Department’s Project/Contract Manager: The individual employee(s) of the Department responsible for the management of the Contract, scheduling and monitoring of work being performed, inspection and acceptance of services provided and approval for payment of services requested herein.

Vendor’s Project Manager: The individual employee of the Contractor responsible for the management of the Contract, scheduling and monitoring of work being performed, inspection of services provided and the submission of payment documents for all services requested herein. The Contractor’s Project Manager is responsible for all communication with the Department and the Department’s Project/Contract Manager.

Supplemental Agreement: A written agreement between the Contractor and the Department modifying the Contract within the limitations set forth in the Contract, and as provided by law.

Work Document/Authorization: A work request issued periodically to the Contractor for work required at the Contract locations, describing work and pay item quantities authorized to the Contractor to proceed with the work.

2.0 Locations and Site Descriptions

The location of fabric shelter will be at the heavy truck and equipment parking area for Florida Department of Transportation, Treasure Coast Operation Center, 3601 Oleander Avenue, Ft. Pierce.

3.0 Vendor’s Qualifications

The Contractor shall maintain and keep in force throughout the life of the Contract, renewals, and extensions, the requirements specified below. Failure of the Contractor to comply with these requirements will be sufficient grounds for the Department to declare the Contractor in default pursuant to the terms of Section 6, Termination and Default, of the Standard Written Agreement.

3.1 Certification and Registration

All contractors and sub-contractors shall be properly licensed meeting the requirements under the respective trade category for the work to be performed under this Contract.

3.2 Certification of Experience

The organized business enterprise (e.g. corporation, LLC or sole proprietorship) shall have been licensed and actively involved in the type of business requested in the scope of work for this Contract for a minimum of ten (10) years. The Contractor shall submit documentation of the work experience with its bid package.

4.0 Scope of Services

Furnish Labor, Equipment and materials for the following Scope of Work:

4.0.1 Mobilize men and equipment to the job site.

4.0.2 Evaluate site location.

4.0.3 Provide signed and sealed architectural plans

4.0.4 Furnish and install (4) Each 70x40x25x11 shelters.

4.0.5 Furnish and install anchors for soil/gravel/ milling foundation.

4.0.6 Furnish any lifting equipment as required.

4.0.7 Furnish any temporary construction power as required.

4.0.8 Leave the site clean and free of debris associated with the above scope of work.

4.0.9 The structure must meet Miami Dade Certified wind load requirements.

4.2 Warranty

The Contractor shall guarantee all installation work, defective materials, associated components, parts, and workmanship for five (5) years per contractor warranty policy for 18 ounce fabric, from the date of final acceptance by the Department. In the event that the equipment fails, or any deficiencies found within the guarantee period, the Contractor shall correct all deficiencies/defects at no cost to the Department.

4.3 General Notes and Other Requirements

1. The Contractor shall examine the Contract documents and each Site of the proposed work carefully before submitting a proposal for the work completed under this Contract. The Contractor shall investigate the conditions to be encountered, the character, quality, and quantities of work to be performed, and the materials to be furnished to complete the work in accordance with the requirements of all contract documents.

2. At the Pre-work Conference and prior to the Department issuing the Notice to Proceed (NTP), the Contractor shall submit to the Department for approval, a copy of the Contractor's proposed work plan, including a list of equipment and personnel anticipated for use.

3. The Contractor shall maintain an adequate number of qualified personnel for the Contractor to complete all assigned work within the time period required under this Contract.

4. The Contractor shall complete the work in an orderly and efficient manner. The Contractor shall proceed with the work with all due diligence and use all reasonable efforts to complete the same without delay; failure to do so may constitute unsatisfactory performance, and after written warning, the Contractor may be declared in default.

5. The Contractor and sub-vendor(s) shall ensure that all motor vehicles used on this project are registered and insured. All drivers shall be licensed in the State of Florida.

6. The Department shall have the right to suspend the work wholly or in part, for such period(s) as the Department deems necessary. The Department will order such suspension in writing, detailing the reasons for the suspension and the Contractor shall not resume operations until it receives written authorization from the Department to do so.

7. All work shall be completed in strict compliance with all local, state, and federal requirements, laws, and regulations and in accordance with all equipment manufacturer specifications.

4.4 Parts or Materials Requirements

1. All parts or materials provided or used by the Contractor for this project shall be new.

2. The Contractor shall ensure that all parts, materials, equipment and incidentals incorporated into the work are completely free of any type of asbestos materials.

4.5 Tools and/or Equipment

1. The Contractor shall be responsible for providing all tools and/or equipment (owned, leased or rented) that shall be needed for this project.

4.6 Submittals At Pre-Work Conference

The Contractor shall submit a copy of the following documents to the Department’s Project/Contract Manager for the Department’s review and records:

A. A list of all personnel anticipated for employment under this Contract.

B. Proposed Work plan.

C. Vendor’s Traffic Control Plan (if applicable).

D. Emergency Phone List.

E. The Contractor shall complete and return all required documents provided by the

Department with the Pre-work package, prior to the issuance of the NTP.

4.7 Work Status

The Contractor shall keep the Department’s Project/Contract Manager informed of the status of all work being performed throughout the duration of this Contract.

4.8 Notification of Damages and Damage Repair

The Contractor shall notify the Department’s Project/Contract Manager verbally and/or by email of any damages to the Facilities or property of the traveling public as a result of the Contractor’s operations. The notification shall be completed by no later than the next business day and include, at a minimum, the type of damage, location, nature of the incident, time and date of occurrence, photos and any related injuries. The Contractor shall, at its sole expense, repair all damages within twenty-four (24) hours of occurrence or at such other time approved by the Department’s Project/Contract Manager.

4.9 Clean-up and Disposal

The Contractor shall maintain all Site and setup areas in a clean, neat and presentable condition. Upon completion of the Contractor’s daily work activities, the Contractor shall collect and remove from the Site all surplus, discarded materials and any other trash resulting from the work, and properly dispose of the same at a dumpsite approved for the disposal of each different type of material. Daily clean-up and disposal of materials shall be performed to the satisfaction of the Department’s Project/Contract Manager. All costs associated with cleanups and disposals are incidental to this Contract and shall be included in the Contractor’s unit prices shown on the Bid Proposal Form.

5.0 Safety and Worker Protection Requirements

A. The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. The Contractor shall provide the necessary protection for the safety of its employees, sub-vendor(s), sub-vendor’s employees and the public to prevent damage, injury, or loss to:

All employees at the Site and other persons who may be affected thereby.

All the work and materials, and/or equipment to be incorporated therein, whether in storage on or offsite.

Other property at a Site or adjacent thereto, including trees, lawns, walkways, pavements, roadways, structures, and utilities.

B. The Contractor shall assume full liability for compliance with all federal, state and local regulations pertaining to the protection of workers and persons occupying adjacent Facilities.

C. Any damages to the property of the traveling public and/or the Department as a result of the Contractor’s work shall be the sole responsibility of the Contractor.

6.0 Department’s Responsibilities - Administration of Contract All work under this Contract will be under the administration of the Department.

The Department will assign the Department’s Project/Contract Manager to administer the terms and conditions of the Contract at the Pre-work Conference.

6.1 Periodic Inspection

The Department shall have the right to conduct periodic inspections of work performed and materials used to determine compliance with the requirements of this Contract. The Department’s Project/Contract Manager shall have the right to inspect and reject any and all work and materials that does not meet with the requirements of the Contract. Any work or materials rejected by the Department shall be corrected at the Contractor’s expense.

Failure to reject defective work or materials, whether from lack of discovery or for any other reason, shall not relieve the Contractor from responsibility to complete the work in full compliance with all Contract requirements, and shall in no way prevent later rejection of such defective work or materials by the Department.

6.2 Duration of Contract

The Department will issue the NTP within seven (7) calendar days after the Department’s execution of the Contract. Work shall commence upon the start date identified in the NTP issued by the Department and shall be completed within seventy-five (75) calendar days thereafter.