FCHS2_Section_E_Inspection_and_Acceptance.pdf

Foundation Cloud Hosting Services II (FCHS2) Section E

E-1

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection and Acceptance Inspection and acceptance provided hereunder shall be made by the Contracting Officer's

Representative (COR) or any Inspectors designated by the Contracting Officer within 30 days after delivery of all completed deliverables by the contractor.

Submittals are to be sent via email and are either identified at the time of acceptance or to fchs2-services@ios.doi.gov for deliverables set forth in Section F.

The contractor shall be notified of any deficiencies in accordance with FAR 52.212-4(a) Contract

Terms and Conditions—Commercial Products and Commercial Services, Inspection/Acceptance.

E.1.1 General Acceptance Criteria General quality measures, as set forth below, will be applied to each work product/service received from the contractor under this statement of work.

• Confidentiality – IT System environments shall be managed to the appropriate level

(Low, Moderate, or High) according to the task order and the Federal Information

Processing Standard (FIPS) 199.

• Availability – IT System environments shall be managed to the appropriate level (Low, Moderate, or High) according to the task order and FIPS 199.

• Integrity – IT System environments shall be managed to the appropriate level (Low, Moderate, or High) according to the task order and FIPS 199.

• Accuracy - Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity - Work Products shall be clear and concise. Any/All diagrams shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements - All work products must satisfy the requirements of this contract.

• File Editing - All text and diagrammatic files shall be editable by the Government.

• Format - Work Products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission, unless otherwise specified herein. Hard copy formats shall follow any specified Directives or Manuals.

• Timeliness - Work Products shall be submitted on or before the due date specified herein or submitted in accordance with a later scheduled date determined by the Government.

Invoices shall be submitted within 60 calendar days from the end of the billing cycle.

E.2 Quality Assurance The COR or designated inspector will review Contractors preliminary or draft documentation for completeness and may return it to the Contractor for correction. Absence of any comments by the COR will not relieve the Contractor of the responsibility for complying with the requirements of this work statement. Final approval and acceptance of documentation required herein shall be mailto:fchs2-services@ios.doi.gov mailto:fchs2-services@ios.doi.gov

Foundation Cloud Hosting Services II (FCHS2) Section E

E-2 by letter of approval and acceptance by COR. The Contractor shall not construe any letter of acknowledgment of receipt material as a waiver of review, or as an acknowledgment that the material is in conformance with this work statement. Any approval given during preparation of the documentation, or approval for shipment shall not guarantee the final acceptance of the completed documentation.

The COR will review invoices for completeness and may return them to the Contractor for correction. Invoices for services shall be timely to ensure Federal appropriations don’t expire, are available, and obligated amounts are aligned with final service costs. Timely invoices are considered to be issued no-later-than 60 calendar days from the end of the billing cycle, unless otherwise agree upon. The Contractor should offer at no additional charge cloud service tools for monitoring and metering on-demand compute usage and services to assist in determining preliminary estimate costs.