FCF_Pool_Scope_of_Work.pdf

Renovation of Swimming Pools

Fall Creek Falls State Park 2009 Village Camp Road

Spencer, Tennessee 38585

This request for bids is for a contract to furnish all material, equipment, supplies, and labor necessary to renovate adult and wading pools at Fall Creek Falls State Park.

General Conditions

1) On-Site work shall be performed between receipt of signed contract or purchase order and August 20, 2025, unless a written exception is granted by the Facilities Management Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active BC-B sm, BC-B, BC-C, pr BC-26 Tennessee Building Contractor license prior to submitting a bid.

Failure of the contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this contract or enter a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this contract. All subcontractors are required to have an active TN building contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements are not allowed to perform work on any portion of this project.

4) All work shall comply with state-approved versions of the International Building Code, Tennessee Department of Health Chapter 1200-23-5 Public Swimming Pool Rules, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices.

Contractor is responsible for all permits and associated fees.

Renovation of FCF Swimming Pools

5) Only the Facilities Management Project Manager or Facilities Management Regional Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing. Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the contractor or others and not Facilities Management. All questions, directives, and acceptance shall come only from either the Facilities Management Regional Manager and/or Project Manager.

6) Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

7) All color selections shall be provided to the contractor by the Facilities Management Project Manager.

8) All material substitutions must be pre-approved prior to bid acceptance.

9) All materials shall be installed per manufacturer’s recommendation, industry best practice, and applicable code.

10) All dimensions listed are approximate. Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

11) All work performance under this Contract shall be under the full-time direction of the Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Plans

1) Contractor shall provide submittals within one week of bid award for review and approval prior to submittal. Proposed equipment shall be same or equal.

2) Contractor shall provide and submit letter and plans to State of Tennessee Health Department for plans approval.

3) Contractor shall produce and submit 3 sets of plans to the State of Tennessee Department of Health and 2 sets of plans to Facilities Management.

4) Contractor shall provide 1 set of complete as-builts and 1 set of isometric drawings of filtration system for the pump room.

5) Contractor shall ensure that all equipment and installation conducted under this project passes Department of Health permit inspection. Any items not passing inspection shall be remedied by the Contractor at no additional cost to the State.

6) Contractor shall provide 1-day of training and commissioning of all systems and assistance at start-up to demonstrate process and ensure fully functional system. The project manager shall possess Aquatic Facility Operator (AFO) or Certified Pool Operator (CPO).

Description of Demolition or Associated Work

All debris shall be removed from the park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) Adult Pool

a) Drain pool.

b) Remove two existing diving boards and tower supports.

c) Remove existing pool membrane(s), gutter, and 4-foot band of concrete from edge of pool.

2) Wading Pool

a) Remove 3 feet back from edge of pool to expose/create a plumbing trench around the entire perimeter of the pool. Additionally, trench concrete in deck from pool to new proposed equipment pad area.

b) Remove concrete necessary to create plumbing trench from wading pool to new wading pool treatment system.

c) Contractor shall cap and abandon or remove all existing plumbing.

3) Equipment Room

a) Remove existing metal surge tank and piping.

b) Remove piping, chemical feed pumps, sand filter tanks and sand, and pump.

New Work

Adult Pool

Concept for the adult pool is to repair the sagging pool walls; replace the gutters and pool liner; replace diving towers and boards; add drain sumps and grates; and replace piping and valves as needed. Additionally, add new underwater and perimeter lighting to accommodate night swimming. Work performed to bring pool into compliance with all applicable codes and regulations and with Department of Health successful approval and permitting.

1) Contractor shall provide and install material necessary to repair pool wall as needed to include sunken corner. Cut and trim pool shell to adjust for proper height. Repair and/or fill cracks in pool walls and floor using Epoxy or Resin Injection as appropriate.

2) Contractor shall provide and install new dual main drain sumps and grates, and associated PVC piping sized per code and Department of Health requirements.

3) Contractor shall provide and install all new 5-inch gutters with non-shrink grout under gutter, pool grade silicone at gutter and pool shell around entire perimeter using Paddock Stainless Steel R300TG 5-inch DTR pool wall section or pre-approved equivalent. Install per manufacturer’s recommendation. Electrically bond all piping and equipment as appropriate.

1) Contractor shall clean, patch, and prep pool floor and walls, and provide and install new geotextile fabric and 60-mil PVC pool membrane with 15-year warranty, welded (not flanged), termination strips at gutter, non-skid for steps and benches, and depth indicator tiles.

4) Contractor shall provide and install new depth markings on pool deck and interior as required using non-skid tile on deck and epoxy adhered on interior of gutter.

5) Contractor to provide and install two new 1-meter diving towers and boards to replace existing.

6) Contractor shall provide, install, and connect to power new LED low voltage underwater and perimeter lighting per code to allow for nighttime swimming.

7) Contractor shall clean, prep, provide, and install Keystone Kool Deck coating to all new and existing decking per manufacturer’s instructions.

Wading Pool

Concept for the wading pool is to provide and install drain sump and grate; new piping and new separate treatment system with concrete pad, replace piping and valves; and install new pool liner. Work performed to bring pool into compliance with all applicable codes and regulations and with Department of Health successful approval and permitting.

1) Contractor shall provide and install new steps for safe access.

2) Contractor shall provide and install dual main drains spaced three feet apart center to center ASA 12-inch by 12-inch sumps and waterway grates.

3) Contractor shall provide and install one 10-feet by 10-feet by 4-inch concrete pad for treatment system.

4) Contractor to provide and install new perimeter plumbing and returns, and one new skimmer.

5) Contractor to provide and install new cantilever coping edge around perimeter and a new concrete equipment pad.

6) Contractor to provide and install new standalone water treatment system to include pump, sand filter with recommended media, automatic chlorinator.

7) Contractor to provide and install new face plumbing with a four-valve manifold with Schedule 80 PVC and ASAHI ball valves 2-inch

8) Contractor shall clean, patch, and prep pool floor and walls, and provide and install new geotextile fabric and 60-mil PVC pool membrane with 15-year warranty, welded (not flanged), termination strips, non-skid for steps and benches, and depth indicator tiles.

9) Contractor shall provide and install components necessary to connect filter backwash to adjacent sanitary sewer.

10) Contractor shall provide components and piping necessary to provide adequate makeup water to system.

11) Contractor shall clean, prep, provide, and install Keystone Kool Deck coating to new and existing decking per manufacturer’s instructions.

Equipment Room

Concept for the equipment room is to replace all components and piping of the treatment system to include surge tank, automated chlorinator, chemical feed and pumps, new sand filters, strainer, and all piping, valves, and controls. Work performed to bring pool into compliance with all applicable codes and regulations and with Department of Health successful approval and permitting.

1) Contractor shall provide and install new commercial grade pool pump capable of maintaining proper gallons per minute turnover rate.

2) Contractor shall provide and install new automatic chemical feed metered pump.

3) Contractor to provide and install new strainer.

4) Contractor to provide and install new modulating float valve.

5) Contractor to provide and install new automatic chlorinator.

6) Contractor to provide and install all new plumbing and valves with Schedule 80 pipe, electrically welded with new valves.

7) Contractor shall provide and install labeling of all piping and all required signage.

8) Contractor to provide and install two new sand filters with appropriate media in parallel with new pressure gauges and piping.

9) Contractor shall provide and install new flow rate indicator.

10) Contractor shall provide and install new variable frequency drive system.

11) Contractor shall provide and install new 8-inch trench drain with stainless steel/PPE plastic ADA rated drain cover along exterior wall of treatment room to replace existing and connect to existing drain line.

12) Contractor shall provide and install all necessary materials and labor to connect all equipment to electrical panels.

13) Contractor shall provide and install new fiberglass exhaust fan in equipment room to exhaust outside and connect to power.

Approved Brands and Specifics (or Pre-approved Equal)

Item Approved Brand or Pre-Approved Equal

Specific Requirements

Variable Frequency Drive

Schneider Electric Altivar 660 Drive Systems

ATV660D22T4N2ANYABNN

Pump Pentair Aurora 3800 Series Single stage end suction Pumps whisper flow, Model 4x5x9.5 3800 1800-CL, Size 3801-4x5x9.5, Flow rate of 745 gallons per minute

Anti-Slip CGT Infinity 60-mil Membrane

Smooth CGT Infinity 60-mil Membrane

Metered Chemical Feed Pump

ProMinent Fluid Controls

Concept B 0309 with DCM 3 Series Controller

Strainer Fluidtrol RSW Series FRP Molded Hari and Lint Strainer – Reducing and horizontal modulating float valve RSW116108531 with strainer size 8-inch by 5-inch

High-Capacity Erosion Feeder

Pulsar Precision

High-Rate Sand Filter

Fluidtrol FPT-HSF42H96C

Vertical Surge Tank

Fluidtrol 66-Inch diameter with 1,089-gallon full capacity

Deck Coating Mortex Keystone Kool Deck T5

Gutters Paddock Stainless Steel R-300TG system 5-inch DTR

Skimmer Hayward

Ball Valves US Plastic ASAHI

Diving Board SR Smith 1 meter dive tower with heel mount. CAT-1M-203H

Wading Pool Sand Filter

Pentair Triton II Side Mount Sand Filter TR100

Channel Trench Drain

Vodaland 8-inch Channel Stainless ADA/ Heel Pro Package

Exhaust Fan Dayton IBLJ5, 20-inch 115V, Fiberglass, 3800 CFM

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this contract.

2) Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demo/construction.

This shall include any underground utilities around the job site area. If damage occurs, it shall be repaired within a 24-hour period from the time damage occurs.

3) Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the park as much as possible. During the construction period, coordinate construction schedules and operations with the park manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) Successful contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or park representative before work can begin. Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or park representative before final invoice shall be paid.

6) The contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. Contractor shall protect work of other trades. Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship is to be warrantied for not less than one year from date of final inspection.

Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9) Clean up of the project site shall be the responsibility of the contractor. Contractor to assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) Contractor, employees, and sub-contractors shall be licensed, certified, or registered as required. They shall be registered in the State of Tennessee Edison purchasing system.

11) The State of Tennessee shall not be held liable for any damage, loss of property, or injury of personnel resulting from actions of the contractor and/or his/her sub-contractors or employees.

12) At all times, the Contractor shall have a copy of project specifications, permits, and certificate of insurance on-site.

13) Facilities Management may terminate this Contract for convenience without cause and for any reason. Facilities Management shall give the Contractor at least thirty (30) days written notice before the termination date. The Contractor shall be entitled to compensation for all conforming goods delivered and accepted by the Facilities Management or for satisfactory, authorized services completed as of the termination date. In no event shall the State be liable to the Contractor for compensation for any goods neither requested nor accepted by the Facilities Management or for any services neither requested by Facilities Management nor satisfactorily performed by the Contractor. In no event shall the State's exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to the State for any damages or claims arising under this Contract.

14) If the Contractor fails to properly perform its obligations under this contract in a timely or proper manner, or if the Contractor materially violates any terms of this contract, the State shall have the right to immediately terminate the contract and withhold payments more than compensation for completed services or provided goods. Notwithstanding the above, the contractor shall not be relieved of liability to the State for damages sustained by virtue of any Breach Condition and the State may seek other remedies allowed at law or in equity for breach of this Contract.

15) Notwithstanding any use of the approved subcontractors, the Contractor shall be the prime contractor and responsible for compliance with all terms and conditions. The State reserves the right to request additional information or impose additional terms and conditions before approving an assignment of this contract in whole or in part or the use of subcontractors in fulfilling the Contractor's obligations under this contract.

16) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

17) The Contractor shall have a Certificate of Insurance on file with Facilities Management and in compliance with state regulations. Contractor shall have insurance as shall protect the contractor from claims which may arise out of or result from the contractor’s operations under the contract and for which the contractor may be held legally liable, whether such operations be by the contractor or by sub-contractor or by anyone directly or indirectly employed by any of them, or anyone associated with them for whose acts they may be liable.

Sub-contractors shall also be registered in the State of Tennessee Edison purchasing system, be listed on the bid application, submit copy of applicable license, and shall show proof of insurance and have workers compensation.

18) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a contract pursuant to this solicitation.

19) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than 10 days after project completion and acceptance. Submit invoice to Teresa Bell, MTRO, 2000 Jackson Hill Road, Burns, TN 37029 or Teresa.bell@tn.gov.

20) Facilities Management Regional Contacts for this project are:

Project Manager: Tim Stewart, 615-517-0598, tim.stewart@tn.gov

Nothing Follows mailto:Teresa.bell@tn.gov mailto:tim.stewart@tn.gov