FC0003463 - FY2027 - PORFP -Delinea Secret Server renewal.docx
DOCX document 47 KB Posted
- Solicitation number
- BPM058719
- Issued by
- Anne Arundel County, Maryland
About this file
This is a Purchase Order Request for Proposals (PORFP) document issued by the Maryland Department of Information Technology for the renewal of Delinea Secret Server software licenses. The PORFP Number FC0003463 was issued on September 2, 2026, with proposals due by September 14, 2026, at 2:30 PM EST. The solicitation seeks 110 licenses for SSPRO-1UT3-M-SS Secret Server (version and release information referenced in attached quotes) to support the DoIT Identity & Access Management function, specifically for password vault and remote management applications. Questions regarding the solicitation must be submitted by September 9, 2026, at 10:00 AM EST. The software will be delivered to the Maryland Department of Information Technology at 100 Community Place, Crownsville, MD 21032, with Ronald Mundy serving as the on-site contact. Proposals must remain valid for at least 90 days following the submission deadline.
This is a Small Business Reserve (SBR) procurement limited to certified small business vendors meeting Maryland's statutory requirements. Only Master Contractors currently awarded contracts under the Commercial Off-the-Shelf Software (COTS) Master Contract BPO #060B2490021 are eligible to submit bids. Bidders must be authorized resellers for Delinea and must provide a Letter of Authorization from the manufacturer, a screenshot of the Manufacturer's Suggested Retail Price (MSRP), estimated ship dates, and all applicable software licensing agreements (EULAs, enterprise license agreements, acceptable use policies). Award will be made to the proposal deemed most advantageous to the State based on conformance with scope of work, price, and delivery schedule. Invoicing should be directed to doitfiscal.invoiceservice@maryland.gov, with annual pricing to be billed on the anniversary of the first invoice date. The State reserves the right to purchase more or less than the specified quantity based on available funding.
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Purchase Order Request for Proposals (PORFP) COTS Software Master Contract
Section 1 –General Information
PORFP Number:
(ADPICS PO Number)
FC0003463
PORFP Type:
(Select one category from drop down list)
Functional Area/s (FA) for this PORFP:
(Select one category from drop down list) |_| FA I – COTS Software |_| FA II – Installation and Training Services |_| FA III – Manufacturer’s Software Maintenance
Manufacturer Name
(Enter one manufacturer only per PORFP) Delinea
Designated Small Business Reserve?(SBR):
(Select “Yes” or “No” from drop down list)
YES
PORFP Issue Date:
dd-mm-yyyy
| 9/2/2026 |
| PROPOSAL DUE |
DATE AND TIME:
9/14/2026 2:30PM
| Place of Performance: |
| DoIT Identity & Access Management |
Special Instructions:
LIMITED TO MASTER CONTRACTORS
Only Master Contractors that are awarded a contract under the Commercial Off-the-Shelf Software (COTS) Master Contract BPO # 060B2490021 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.
BID SUBMISSION INSTRUCTIONS
Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/ under Vendor Instruction.
Questions Due (Closing) Date and Time:
9/9/2026 at 10:00 AM EST. Questions must be submitted in writing with the subject line, “Question for PORFP # FC0003463” and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.
Small Business Reserve (SBR) Procurement
This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for award of a contract.
SPECIAL REQUIREMENTS
1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.
1. Purchase new and unused equipment.
1. The Master Contractor shall not impose a restocking fee if an item is returned due to damage, or an incorrect product shipped.
1. Master Contractors must provide the estimated ship date/lead time for each item listed in the PORFP.
1. Please allow proposals/quotes provided in response to this PORFP to be valid for at least 90 days after the set due date above.
1. The Master Contractor must be an authorized reseller for Delinea. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.
1. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.
1. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.
1. If applicable, the Master Contractor must provide a Mercury Affidavit: https://doit.maryland.gov/contracts/Documents/DesktopLaptop2015/mercury_affidavit.pdf.
1. A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.
1. Master Contractors shall furnish any and all agreements and terms and conditions the Master Contractor expects the State to sign or to be subject to in connection with or in order to use the services under this Contract. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State under this Contract (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any Acceptable Use Policy (AUP). The State does not agree to terms and conditions not provided in a Master Contractor’s Technical Proposal or submitted with Financial Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such terms and conditions. Failure to comply with this section renders any such agreement unenforceable against the State.
1. Software must be delivered to:
Maryland Department of Information Technology Attn: Ronald.Mundy 100 Community Place Crownsville, MD 21032
| Security Requirements (if applicable): |
Invoicing Instructions:
Email invoices to: doitfiscal.invoiceservice@maryland.gov.
An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:
| 1) | Contractor name and address; |
| 2) | Remittance address; |
| 3) | Federal taxpayer identification (FEIN) number, social security number, as appropriate; |
| 4) | Invoice period (i.e. time period during which services covered by invoice were performed); |
| 5) | Invoice date; |
| 6) | Invoice number; |
| 7) | State-assigned Contract number; |
| 8) | State-assigned (Blanket) Purchase Order number(s); |
| 9) | Goods or services provided; |
| 10) | Amount due; and |
| 11) | Any additional documentation required by regulation or the Contract. |
For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.
For items of work for which there is annual pricing, items shall be billed annually. The first year’s invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year’s invoice.
Section 2 – Agency Point of Contact (POC) Information
| Agency / Division Name: |
| DEPARTMENT OF INFORMATION TECHNOLOGY |
| Agency POC Name: |
| KEISHA CLARKE |
| Agency POC Phone Number: |
| 410-697-9736 |
| Agency POC Email Address: |
| KEISHA.CLARKE@MARYLAND.GOV |
| Agency POC Fax: |
| n/a |
| Agency POC Mailing Address: |
| 100 Community Place |
Section 3 – Delivery Address / Work Site POC Information (if different from above)
| Agency On-site Contact Name: |
| Ronald Mundy |
| Agency On-site Phone Number: |
| 410.697.9466 |
| Agency On-site Email Address: |
| Ronald.Mundy@maryland.gov |
| Agency On-site Fax: |
| N/A |
| Agency On-site Address: |
| 100 Community Place |
Section 4 – Scope of Work
FA I – COTS Software (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)
| *Business Need / Required Functionality |
Product Name
Product Description Version Release
| Quantity of Licenses |
| Due Date |
mm/dd/yyyy
| 1. SSPRO-1UT3-M-SS |
| Secret server - Installed quote attached |
| 110 |
| 2. |
3.
(insert additional rows as needed)
FA II – Installation and Training Services (Provide a detailed description of required services and deliverables)
Installation / Training Services
Deliverables
Start Date mm/dd/yyyy
End Date mm/dd/yyyy
1.
2.
3.
(insert additional rows as needed)
FA III - Manufacturer’s Software Warranty / Maintenance (Provide a detailed description of warranty / maintenance requirements and deliverables)
Warranty / Maintenance Requirements
Deliverables
Start Date mm/dd/yyyy
End Date mm/dd/yyyy
1. Please see attached quotes
2.
3.
(insert additional rows as needed)
Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)
Evaluation Criteria
1. Conformance with scope of work.
2. Price.
3. Delivery schedule.
(insert additional rows as needed)
Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.
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