Request for Quote (RFQ) Lead Cleaning.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR QUOTE

Request for Quote RFQ Version 1.2 Page 1

DEPARTMENT OF JUSTICE

RFQ - 15F06725Q0000325

FBI Quantico Lead Cleaning and Janitorial Services

May 23, 2025

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

Request for Quote RFQ Version 1.2 Page 2

Date: June 2nd , 2025

To: Prospective Offerors From: Federal Bureau of Investigation/ Finance Division Subject: Request for Quotation (RFQ) for FBI Quantico Lead Cleanings and Janitorial

Services Solicitation Number: 15F06725Q0000325

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for

Quotation (RFQ) to solicit all Prospective Offerors for the purpose of entering a Contract to provide operations and maintenance services for the FBI Quantico location.

The period of performance for this Contract will be 07/1/2025-06/30/2026 with four (4) Option years.

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ.

Questions To the Contracting Officer Are Due: June 10th

Quotes Must Be Submitted No Later Than: 11:00 AM CST

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1.0 GENERAL DESCRIPTION

COMBINED SYNOPSIS / SOLICITATION FOR COMMERCIAL SERVICES

Document Type: Combined Synopsis/Solicitation Contract Type: FFP Solicitation Number: 15F06725Q0000325

Posted Date: June 2nd , 2025 Product or Service Code: F108 Set Aside: Total Small Business Set Aside NAICS Code: 562910

Contracting Office Address:

U.S. Department of Justice Federal Bureau of Investigation Finance and Facilities Division 4910 Fowler Road Huntsville, AL 35898

2.0 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 PURPOSE

The purpose of this Contract is to provide Lead Cleaning/Janitorial services at the FBI Quantico Complex. Services would cover the Academy’s gun firing ranges, classrooms, firing ranges, physical training areas, bathrooms within range areas, and other training support areas.

2.2 BACKGROUND

The FBI Quantico Complex is located on the USMC Base Quantico, Virginia. It has 3,500 employees and 130 plus buildings on 547 acres. The FBI Quantico Complex Lead Cleaning Services covers the following work locations on the Academy’s gun firing ranges: classrooms, firearms training, firing ranges, physical training areas, bathrooms within range areas and other training support areas.

The FBI Quantico Complex Finance and Facilities Division (FFD) implements the FBI’s Lead Cleaning Services to ensure the FBI Quantico Complex’s occupational safety, health, and environmental (OSH&E) programs and related instruction are developed, implemented, maintained, and evaluated in accordance with executive orders and applicable Occupational

Request for Quote RFQ Version 1.2 Page 4

Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) regulations, standards, and laws.

2.3 SCOPE OF WORK

See Attachment 1

All lead cleaning activities shall be in strict compliance with OSHA’s Lead Standard for General Industry (29 Code of Federal Regulations [CFR] 1910.1025), OSHA’s Respiratory Protection Standard for General Industry (29 CFR 1910.134), among other applicable OSHA and EPA regulations, standards, and laws. All lead containing wastes shall be disposed of in accordance with directions provided by the FBI Environmental Office within this contract.

All bathrooms in this contract shall receive janitorial level cleaning and lead removal cleaning on a daily basis. All other cleaning schedules are based on the frequency of use, activities and lead contamination sampling data conducted and collected by the FBI.

2.4 DELIVERABLES

See Attachment 1 (2.2 Site Locations to be Cleaned)

2.5 TERM OF CONTRACT

The period of performance (PoP) for this contract is anticipated to be one Base Period with four

(4) Option Year Periods. Please price accordingly for a Base plus four (4) OY.

Contract Year Period of Performance (Example)

Base 07/1/2025 - 06/30/2026

Option Period 1 07/1/2026 - 06/30/2027

Option Period 2 07/1/2027 - 06/30/2028

Option Period 3 07/1/2028 - 06/30/2029

Option Period 4 07/1/2029 - 06/30/2030

2.6 CLIN Structure

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See Pricing Spreadsheet Attachment

2.7 TERMS AND CONDITIONS

See Attachment SF-1449

2.8 REQUIREMENTS FOR QUOTE PREPARATION

2.8.1 INSTRUCTIONS FOR SUBMISSION OF QUOTES

a) Communications - All communications prior to award shall only be directed in writing to the

CO, Maureen Murdock at mmurdock@fbi.gov and Contract Specialists Aaron Awai aoawai@fbi.gov. No telephone calls will be entertained.

b) Questions – All questions must be submitted in writing, using the interchange form

Attachment 3, via e-mail to Contract Specialist Aaron Awai aoawai@fbi.gov and Contracting

Officer Maureen Murdock mmurdock@fbi.gov by June 10, 2025 at 09:00 AM Central Standard

Time (CST).

c) Quote Submission

Quote Submission – Quotes are due via email by June 16th, AT 12:00 PM CENTRAL STANDARD

TIME (CST) to Contract Specialists Aaron Awai at aoawai@fbi.gov. Early submissions are encouraged.

2.8.2 Quote Organization

Quotes shall be divided into three separate volumes as indicated in Table 1 below, each comprised of the required factors and each volume shall be in a separate binder. Quoters shall ensure that each volume stands alone for evaluation purposes by the FBI.

Table 1, Quote Organization

Volume # - Title

Volume I: Technical Capability

• Factor I: Technical Approach

• Factor II: Personnel

• Factor III: Project Management Plan

Volume II: Past Performance

• Factor II: Past Performance

Volume III: Price

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• Factor III: Price

The Contractor shall provide an electronic response for all volumes as specified in Table 2 below.

• An electronic copy shall be provided to Contract Specialist Aaron Awai aoawai@fbi.gov.

Table 2 below specifies the page limits the Government has set for each volume that Contractor is required to submit. The page limits are maximums, not recommended lengths. If page limitations are exceeded, the excess pages may not be read or considered in the evaluation of the quote. Contractor(s) are strongly encouraged to keep their responses focused and brief.

Information outside what is required is not encouraged. The cover page is not included in the page count; however, the cover page may not exceed one page. If this exceeds one page, the additional pages will be counted against the page count.

Quotes shall be submitted in Volumes referenced below:

Table 2. Quote Submission and Formatting

QUOTE SUBJECTS ELECTRONIC COPY PAGE LIMIT

Volume I: Technical

Capability

Factor I: Technical Approach

1 10

Volume I: Technical

Capability

Factor II: Team Organization

/Personnel

1 10

Volume I: Technical

Capability

Factor III: Project

Management Plan

1 10

Request for Quote RFQ Version 1.2 Page 7

Volume II: Past Performance

Factor II: Past Performance

1 N/A

Volume III: Price

Factor IIII: Price

1 N/A

The Contractor must use their discretion on the allotment of pages in the Technical Volume for the subfactors when preparing their quotes. The page limit indicates the total pages allowed for that volume and section.

a) Font Sizes and Styles –

1. Word documents: Primary text throughout the Contractor’s quote shall be a regular font style, e.g., Times New Roman, font size of 12. Only graphs, captions, and other inserts may use font sizes that differ from 12.

2. Spreadsheets: The pre-populated fonts and sizes for any government-provided spreadsheets are to be used.

3. Indexing/Page Numbers: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. The Table of Contents does not count towards page counts. Each volume page shall have its own unique number. It is the Offeror’s responsibility to ensure data considered sensitive is marked as such. Only these markings may appear in the margins.

4. Foldouts: Legible tables, charts, graphs, and figures shall be used whenever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size.

Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. Foldouts will only be counted as one page. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point.

b) Volume Format – All volumes submitted by the Contractor will require the following format requirements:

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1. Quotes shall be submitted in current, but no earlier than 2010 Microsoft Office format, unless the file is a Microsoft Excel Spreadsheet that was provided by the FBI or an attachment that was provided in PDF. If a file requires a signature, then a PDF file is acceptable.

2. Files shall be searchable.

3. No file shall be password protected unless directed in this RFQ.

4. Quoters are allowed to submit PDFs for Volumes 1-3, however, Volume 3 must also be submitted in excel form.

c) Line spacing – Spacing between lines in all volumes shall be no less than 1-1/2 spaces.

2.8.3 Quote Requirements

a) The quote shall include a cover sheet, clearly marked with title, RFQ number, and Contractor’s name.

b) The term “Contractor” as used herein refers to the single legal entity submitting their quote to the FBI. The work performed by the Offeror shall be conducted by a corporate entity that will be totally responsible for all activities as detailed in the Statement of Work.

c) No classified information shall be included in the Contractor’s written quote.

d) The Government reserves the right to award without seeking clarifications or having interchanges. Therefore, the Contractor’s quote must contain the Contractor’s best terms.

However, the Government reserves the right to solicit clarifications or conduct interchanges of the Contractor’s quote if the Contracting Officer determines them to be necessary.

e) The Contractor shall include the point of contact (name, telephone number, e-mail address, and fax number) that can assist the Contracting Officer with technical questions/problems associated with the Contractor’s quote submission.

f) The Title Page, table of contents, indexes, page separators, resumes, Letters of Commitment, glossaries, and Past Performance Information Forms will not count against page limitations.

Qualifying pages partially used will be counted as one qualifying page.

g) The Contractor shall fill out all attachments and attach as a part of their quote including the SF-1449. Failure to have a complete quote with all requirements completed under this solicitation could result in a determination of non-responsive and may no longer be considered for award.

2.9 EVALUATION AND AWARD PROCESS

Basis for Award

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The Government will evaluate the submitted quotes against the criteria set forth below and award an order to the responsible offeror whose quote which is conforming to the solicitation will be the Lowest Price Technically Acceptable (LPTA). Award will be made in accordance with the basic contract ordering procedures, the procedures specified in the request for quote and on the basis of the lowest priced quote meeting the acceptability standards for non-price factors.

The Government will organize the quotes based on the lowest price and will evaluate the technical approach and Past Performance of the lowest priced Offeror first. If the lowest priced Offeror is technically acceptable and receives an acceptable rating for Past Performance, that offer represents the best value for the Government and the evaluation process ceases at this point. Award shall be made to that Offeror without further consideration to any other offers.

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government.

Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the quote and may or may not be documented in real time.

However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the order selection decision.

The quote shall address the Offeror’s experience, capabilities and the means quoted to satisfy the requirements stated in the RFQ and attached Statement of Work. The offeror shall provide information to facilitate the Government’s consideration of the evaluation factors defined below.

Volume I Factor 1 - TECHNICAL APPROACH The offeror shall describe its quoted plan to organize, staff, and manage the contract. The quote will be evaluated on whether the plan addresses and demonstrates an understanding of the requirements listed in the Statement of Work (SOW), including the management of subcontractors, if applicable. Clarity and completeness of the description of the offeror’s approach to the contract is essential.

Rating Description

Acceptable Technical approach addresses and demonstrates an understanding of all SOW requirements and, if applicable, subcontractor management.

Unacceptable Technical approach does not address or demonstrate an understanding of all SOW requirements and/or, if applicable, subcontractor management.

Volume I Factor 2 – TEAM ORAGNIZATION/PERSONNEL

The Offeror shall present information on the Offeror’s organization, key team members, key personnel qualifications, and their intended roles and responsibilities for executing this contract.

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The Offeror’s proposal shall clearly demonstrate an understanding of the project requirements The Offeror shall present information on how they propose to staff the project, how the team will interact, and illustrate the Offeror’s ability and commitment to provide the technical resources required to support the Management Plan. The Offeror shall identify all Key Personnel involved in projects submitted for past performance. Key Personnel resumes shall clearly illustrate the responsibilities and lines of communication and authority relative to the project management team. Staff shall be trained and certified/licensed with the technical proficiency to perform required work in strict compliance with the guideline set forth in the SOW, base, local, state, and federal regulations. Key Personnel with licenses, registrations & credentials and with proven experience working on projects of similar scope, magnitude, and area of interest will be evaluated more favorably. The Offeror shall include an Organization Chart showing all key personnel. The Offeror’s proposal shall clearly demonstrate how the project will be staffed, how additional resources will be provided as needed, how the team will interact, and how technical support of the Management Plan will be provided.

The key personnel shall be revised as applicable for the contract.

Program Manager (PM) The Contractor shall provide a PM and designate an alternate, as applicable, who has the full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government’s regular working hours and shall be available on-site within one hour after the Government’s regular working hours. The PM shall have at least three years of experience in managing a workforce providing services on contracts of similar size, scope, and complexity.

Quality Manager (QM) The Contractor shall provide a QM, or designated alternate shall be on-site during the Government’s regular working hours and shall be available on-site within two hours after the Government’s regular working hours. The QM must report directly to a senior corporate official and shall not report directly to the PM. The QM shall have at least three years of experience in preparing and enforcing QMS programs on contracts of similar size, scope, and complexity.

Qualifications of Contractor Personnel The Contractor must provide appropriate training to their employees. The personnel employed by the Contractor must be capable employees, who are trained and qualified in the following related OSHA and EPA program requirements:

• Safe Lead Cleaning Work Practices and Procedures

• Lead Exposure Control Plan

• Hazard Communications Program

• Hazardous Waste Operations and Emergency Response

• Personal Protective Equipment

• Hearing Conservation Program

• Respiratory Protection Program

• Lock Out – Tag Out

• Materials Handling and Storage

• Walking And Working Surfaces

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• Forklifts, Power Industrial Trucks, Scissor Lifts

• Fall Protection

• Workspace and Housekeeping

• Machinery and Equipment

• Aisles & Means-of-Egress

• Hallway & Mechanical Room Storage

Personnel meet or exceed the experience, training, and certification requirements outlined in the SOW.

Unacceptable Personnel lack the required experience, training, or certifications.

Volume I Factor 3 – PROJECT MANAGEMENT PLAN

The Offeror must provide the information necessary to confirm their full understanding of the project scope, program requirements, risk, and schedule as it relates to the SOW.

The Offeror shall provide a preliminary Project Management Plan (PMP). The PMP shall describe the Offeror’s objectives, success criteria, major deliverables, and constraints. The Project Management Plan shall include, but is not limited to, the following:

• Overview

• Project Organization

• Start-Up Plan

• Work Plan

• Control Plan

• Quality Management Plan

• Safety Plan

• Issue Resolution Plan

The Project Management Plan is clear, comprehensive, and demonstrates a structured approach to contract execution that meets the requirements of the

SOW.

Unacceptable The Project Management Plan lacks detail, does not demonstrate a structured approach, or fails to meet service level requirements and does not meet the requirements of the SOW.

Volume II- Factor 2 Past Performance:

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The past performance evaluation is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. The offeror’s demonstrated past performance will be evaluated for similar services performed under contracts of a similar size and scope. The Government will focus on the feasibility and effectiveness of the offeror’s management structure for the performance of the contract and assess the offeror’s record of satisfying customer’s technical needs and requirements.

Offerors shall provide a minimum of (3) and no more than five (5) recent and relevant projects started or completed within the past six (6) years where they have performed as a prime contractor for projects similar in size, similar in scope and similar in complexity. The evaluation will consider the relevance, quality, and success of the Offeror’s previous work with emphasis on lead cleaning.

Proposals will be rated more favorably if the Offeror:

• Demonstrates specific experience with safe lead cleaning work practices to include lead exposure; hazard communications; personal protective equipment; and respiratory protection.

• Demonstrates thorough knowledge of applicable OSHA 1910.1025 and EPA program requirements.

Provides strong references and documented performance on schedule, budget, quality, and regulatory compliance.

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown*.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

In conducting this evaluation, the Government reserves the right to use past performance information provided by the offeror and data obtained from other sources available to the Government, to include, but not be limited to, the Contractor Performance Assessment Reporting System (CPARS) or other databases; interviews with Program Managers and Contracting Officers (COs).

Volume III- Factor 3 Price:

The Government’s approach for selection will be the Lowest Price Technically Acceptable (LPTA).

The Government will select the offer with the lowest price among proposals meeting or exceeding the minimum technical requirements set forth in evaluative criteria 1 – 4 above.

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2.10 PROCESS SCHEDULE

Below is the estimated schedule for the procurement:

Solicitation Release: May 07

Visitors Access Request due: N/A

Questions Due from Quoter: June 10, 2025 NLT 0900 CST

Government Answers provided back to Quoter:

Quotes due: June 16, 2025, 11:59 AM CST

Government Source Selection: TBD

Award: Week of July 1, 2025

NTP/ Contract Start:

Vendor will receive a notice to proceed letter from the government informing that work can being to meet contract requirements.

2.11 POINTS OF CONTACT

For questions regarding this RFQ and any other questions, reach out to:

Maureen Murdock Contract Officer mmurdock@fbi.gov

Aaron Awai Contract Specialist aoawai@fbi.gov

2.12 ATTACHMENTS

Attachment / Exhibit Title

Attachment 1 Quantico Lead Cleaning SOW

Attachment 2 Pricing Spreadsheet

Attachment 3 Interchange Form

Attachment 4 SF 1449

Attachment 5 Past Performance Questionnaire

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