Fayette and Fort Wilkins State Parks - Project Statement - 1-7-19 Final.pdf

DMB-427 (R 6/11)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Facilities and Business Services Administration First Floor, Stevens T. Mason Building

P.O. Box 30026 Lansing, Michigan 48909

FILE NUMBER

751/18359.RAA

INDEX NUMBER(S)

5046/5200

PROPOSAL DUE DATE

February 28, 2019 by 2:00 p.m., EST

CLIENT AGENCY

MDNR- PRD

PROJECT NAME AND LOCATION

Fire Suppression Study @ Fort Wilkins and Fayette Historic State Parks PROJECT ADDRESS (if applicable) Fort Wilkins Historic State Park – 15223 US-41 East, Copper Harbor, MI 49918 Fayette Historic State Park – 4785 II Road, Garden, MI 49835

CLIENT AGENCY CONTACT

Eric Cadeau Fort Wilkins Historic State Park contact – Lead Ranger - Trevor Downard Fayette Historic State Park contact – Park Supervisor – Randy Brown

TELEPHONE NUMBER

906 241 8318 906 289 4215 906 644 2603

DTMB - DCD PROJECT TEAM

Robert A. Adams John C. Patrick Daniel Hall

TELEPHONE NUMBER

517 242 1088 517 242 0286 517 256 4938

There will not be a mandatory pre-proposal walk though. Consultants are asked to contact the Park’s site contact listed above to schedule an appointment to gain familiarity with the site / buildings. Be aware that all buildings will not be available due to snow cover.

Four paper copies and one electronic jump drive of the proposal shall be sent to:

Anne Watros/Stella Holmes DTMB / SFA / Design and Construction 3111 W. St Joseph Street Lansing, MI 48917

PROJECT DESCRIPTION/SERVICES REQUESTED

The Professional Services Contractor (PSC) shall provide complete 100 Professional Architectural and Engineering Services for the development of a Phase 100 Study report regarding fire safety, prevention, and suppression at Fayette Historic State Park and Fort Wilkins Historic State Park.

Fayette Historic State Park is located in Delta County on the Lake Michigan’s shoreline. The park is comprised of an 1867-1891 era iron-smelting company town established by the Jackson Iron Company. Today the townsite retains the well-preserved masonry walls of the furnace complex – with its pair of stacks and casting rooms, boiler/blower rooms, and hot blast oven ruins – along with other elements associated with the iron-smelting operation. Sixteen buildings have survived, including the company office, machine shop, town hall, hotel, superintendent’s house, ten other houses, plus the masonry walls of the company store / warehouse.

The order of priorities for fire suppression at Fayette Historic State Park include:

1. Hotel (building #100)

2. Superintendent’s house (building #1)

3. Town hall (building #101)

4. Company office (building #108)

5. House (building #9)

6. Machine shop (building #104)

7. Doctor’s house (building #2)

8. House (building #7)

Fort Wilkins Historic State Park is located in the city of Copper Harbor, Michigan in Keweenaw County adjacent to Lake Superior and Lake Fanny Hooe. The park is comprised of an 1844 army military outpost – Fort Wilkins. The Fort was placed on the National Register of Historic Places in 1970 and is comprised of 20 structures including a guardhouse, powder magazine, 7 officer quarters (within 3 separate structures), two barracks, two mess halls, hospital, storehouse, sutler’s store, quartermaster’s store, bakery, blacksmith’s shop, carpenter’s shop, icehouse, four quarters for married enlisted men, stables, and a slaughter house, to house the operations of two full-strength infantry companies. Several of these structures still survive. Others have been rebuilt following archaeological excavations.

The order of priorities for fire suppression at Fort Wilkins Historic State Park include:

1. Officer’s triplex

2. West officer’s quarters

3. East officer’s quarters

4. Hospital

5. East barracks / east company quarters

6. West barracks / west company quarters

7. East & west kitchens and mess halls

8. Sutler’s store

9. Quartermaster’s store

10. Secondary priorities include:

a. Blacksmith shop

b. Bakery

c. Married enlisted men quarters (4)

The goal of this project is to provide Phase 100 Professional Design Services for the purposes of completing a fire safety, prevention, and suppression study at Fayette and Fort Wilkins Historic State Parks. The Phase 100 analysis shall conclude in a complete Phase 100 study report. The report shall be divided into three segments for each park, life safety, prevention and suppression.

Life safety – highest priority:

1. Review of park’s fire safety plan. Provide recommendations for appropriate fire safety plan revisions and additions.

The fire safety plan should include a routine checklist regarding inspection of fuel and ignition sources.

Review of barriers to access, primary and secondary exit routes, and evacuation plans. A check of fire alarm systems, fire extinguisher systems, exit sign functionality, and emergency lights.

The fire prevention portion shall include an investigation of the following elements:

1. Barriers to access

2. Perform a complete assessment of each building construction type and occupancy type to ensure that all fire prevention and suppression measures are properly suited for the structure and its public use.

3. Perform a complete assessment of the electric utility to ensure any and all potential fire hazards have been identified. Develop recommendations to resolve the hazardous condition. Assessment to include all fixtures, receptacles, junction boxes, extension cords, plug in appliances, and multi plug adapters. Consideration of where arc-fault circuit interrupters may be required / desired.

4. A complete assessment of lightning protection of each structure.

5. An investigation of the fuel load of the adjacent vegetated areas and recommendations on how to reduce hazard with vegetation management.

6. A complete assessment of potential ignition sources (electrical appliances, wiring, smoking, arson, hot work, lightning, etc.).

a. Smoking assessment of signage, non-combustible ash trays, etc.

b. Lightning assessment of adequacy, conditional assessment, properly grounded, etc.

7. A complete assessment of fuel sources (structure, vegetation, materials stored within the structure) and proximity of fuel sources to potential ignition sources (materials stored adjacent to electrical receptacles, debris within electric receptacles).

8. A full assessment of fire alarm protection including adequacy of coverage, assessment of number, type, and energy source. Recommendations should be made for optimum coverage. Additionally, a review of the intended alarm response (life safety versus call for trained fire suppression personnel).

9. A full assessment of fire extinguisher plan including adequacy of coverage, assessment of the appropriate quantity, placement, size, and type. A recommendation for extinguisher rating, replacements, additions, locations, and storage should be made.

10. Fire safety plan.

The fire suppression portion shall include an investigation of the following elements:

1. Wet systems

2. Dry systems with or without a pre-action system (likely a dry pipe system is best)

3. Gaseous systems

4. Pre-action systems

5. An assessment of the access to water and either established underground utility corridors which can be utilized to convey water to the structures of concern or completion of a Phase 1 archaeological survey along corridors proposed for developing utility corridors for conveying water or electricity for the purpose of fire suppression.

6. An assessment of the park’s electrical system capacity and power requirements of proposed fire suppression systems.

7. An assessment of the capacity of the existing dry hydrant system and suitability for use with any proposed fire suppression systems.

8. An evaluation of alarm systems versus no alarm systems.

9. A look at State of Michigan and National best practices and standards with particular detail to Historic

Structures.

10. Passive versus automatic fire protection system.

Note #1: All buildings identified are listed on the National Register of Historic Places and thus all recommendations must include consultation with the State Historic Preservation Office. Since this project has no federal dollars, federal permits, or federal land associated with its formal Section 106 consultation is not required.

Note #2: Buildings are un-heated and year-round protection is requested.

PSC services shall include, but not be limited to:

1) The PSC shall be responsible for gathering and verifying accurate base information, preparing preliminary cost estimates, preparing all necessary conceptual construction documents needed to illustrate the proposed concepts to aid the owners understanding of the proposed systems and system components. Additionally, it is the PSCs responsibility to consult with the appropriate regulatory agencies or agencies of expertise (LARA, SHPO, Michigan History Center, Local Fire Department, State Fire Marshall) in order to propose recommendations which are consistent with the historic fabric of Fort Wilkins and Fayette town sites.

2) Phase 100 tasks shall include:

a) All planning and design will be in compliance with all Federal and State Standards / codes which apply to Fire Code.

b) Compliance with State of Michigan construction codes.

c) Meet acceptance of the SHPO and Michigan History Center.

d) A minimum of 2 face to face project design meetings (one at each location).

e) Identification of corridors requiring Phase 1 archaeological surveys in order to design / construct the recommended fire suppression system utilities.

3) Preparation of estimates of construction costs at Phase 100 at 50%, 90%, and 100% complete report submittals.

4) Coordinate and facilitate the required DNR and DTMB reviews of Phase 100 deliverables at 50% and 90% complete. A 100% complete report submittal is required for verification of 90% report review comment inclusion.

A 100% complete report review meeting and DNR review period is not required.

5) The PSC shall provide active project management and maintain their proposed schedule of tasks and milestones including, but not limited to, critical project tasks such as consultation and other data collection tasks. The PSC’s schedule shall not only itemize and identify the critical project tasks, path and correlation, but the PSC shall be proactive in identifying and implementing remedial actions necessary to get back on schedule if schedule slippage is encountered. Agency review task durations on the PSC’s schedule should not be considered to be flexible for gaining back time should schedule slippage occur. Additionally, the PSC shall be responsible for organizing project review meetings including scheduling and meeting invitations.

6) The PSC shall maintain a complete electronic project file of all project documentation including, but not limited to all correspondence, all e-mails, all report review comments and PSC replies, and communication telephone logs in electronic format.

7) Final report submission shall include 6 paper copies of each report and electronic copies.

The PSC proposal shall further specifically include:

1) Clearly document the number of meetings proposed during each Phase and indicate whether the meetings are proposed to be onsite, face-to-face, by telephone, or in specific electronic format.

2) All other testing required for project completion shall be identified and included in the PSC technical proposal and the cost itemized in the PSC cost proposal as reimbursements.

3) All travel expenses, reproduction, shipping and all other reimbursables identified and itemized in the PSC Cost proposal.

The PSC shall include in their proposal as reimbursable costs the following as Owner’s Cash Allowances:

1) Archaeological Survey: $10,000.00

2) Soils Analysis: $2,500.00

The PSC shall provide a proposed schedule in their proposal. The Client Agency requires that the Phase 100 analysis be completed by August 30, 2019.

Reference documents:

1) Fayette Historic State Park:

a. Cultural Resource Management Plan dated 1996.

b. Measured drawings of Hotel (building #100) and as-built hotel roof replacement plans dated 9/30/14.

c. Architectural analysis and preservation plan for the Hotel – dated 1994.

d. Measured drawings of Superintendent’s house (building #1).

e. Measured drawings of Town hall (building #101).

f. Measured drawings of Company office (building #108).

g. Measured drawings of House (building #9).

h. Measured drawings of buildings #7 and 2.

i. Measured drawings of Machine shop (building #104)

j. All applicable Fayette town site underground utility record drawings and previous archaeological surveys.

2) Fort Wilkins Historic State Park:

a. Measured drawings of Officer’s triplex.

b. Limited measured drawings of east and west officer’s quarters.

c. Measured drawings of hospital.

d. Measured drawings of east and west company quarters.

e. Measured drawings of kitchen and mess halls, sutler’s store, and quartermaster’s store.

f. Measured drawings of secondary priorities including: Bakery and married and enlisted men’s quarters (4).

g. Blacksmith shop reconstruction plans dated 4-9-1992.

h. All applicable Fort Wilkins fort complex underground utility record and previous archaeological surveys.

i. Fire protection system plan set (1971) and fire protection extension plan set (1978).

The As-built/measured drawings may be incomplete and, to some extent, inaccurate. As-built / measured drawing records are required to be verified by the PSC to the extent required to ensure an accurate and complete design.

NIGP CODES

90607, 90630, 90648, 90658, 92531, 92533, 92539

DESIRED SCHEDULE OF WORK

PSC to provide schedule with proposal.

ACCEPTING RFP QUESTIONS UNTIL: February 18, 2019 by 5:00 p.m., EST

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, DEQ, DNR, and MIOSHA), and any other local regulations and standards that may apply.