FASTFILL_BID_TERMS 2011 [1][1].rtf

TERMS AND CONDITIONS – Fastfill

SCOPE: Normal requirements of the Maine Department of Transportation for FASTFILL PRODUCT(Manufacturer FlexCrete) – 55 lb. Bags, for a period of two years.

CONTRACT PERIOD: 04/20/2011 to 4/19/2013

PRICE: Contract price is to remain firm for the duration of the contract. Freight is FOB State site; vendor pays freight.

MSDS Clause: The Maine chemical substance identification law (26MRSA) requires all manufacturers, importers, suppliers, and distributors of hazardous chemicals doing business in the State of Maine to provide a copy of the current material safety data sheet for any direct purchaser of that chemical with a copy to be forwarded to the Buyer II at the Division of Purchases.

ORDERING PROCEDURE: Orders to be placed on an “as needed” basis. Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor.

SHIPPING LOCATIONS: See list below.

Invoices: Separate invoices are required for each order. Invoices shall include the location delivered to.

PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

EXTENSION OF CONTRACT: The Director of the Division of Purchases may with the consent of the contractor extend the contract beyond the indicated expiration date.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel this contract with a 30 days written notice or immediately if contractor fails to conform to contract terms and conditions.

Point of Contact: Any questions or correspondence pertaining to this contract should be directed to: Bambi L. Tefft, Buyer II, Division of Purchases, 9 SHS, Augusta, ME 04333-0009 Tel: 207-624-7341 Fax 207-287-6578 E-mail: bambi.l.tefft@maine.gov

OPPORTUNITIES FOR POLITICAL SUBDIVISIONS

AND SCHOOL DISTRICTS

The Division of Purchases is committed to providing purchasing opportunities for political subdivisions and school districts in Maine by allowing them access, through our vendors, to our contract pricing.

The successful bidder’s willingness to extend contract pricing to these entities will be considered in making this award. All bid responses will include in the comments field of their bid whether or not they will accept orders with or without condition from political subdivisions and Maine school districts at the prices quoted.

Will you accept orders from political subdivisions and school districts in Maine at the prices quoted?

Yes, unconditionally.

Yes, with conditions. Specify:

No.

Name of Company:

Address:

Signature: __________________________________________________________________

Date: ____________________________________________________________

SHIPPING LOCATIONS, ADDRESSES & TELEPHONE NUMBERS

BRIDGE MAINTENANCE MANAGERS