FAR Part 6 and 13.5 JandA_NDT Modernization_Redacted.pdf

Control No:

Department of Army Justification and Approval for Other than

Full and Open Competition

1. Contracting Activity: U.S. Army Contracting Command – Rock Island (ACC-RI) Rock Island Arsenal, Rock Island, IL 61299-8000.

2. Description of Action: Rock Island Arsenal-Joint Manufacturing Technology Center (RIA-JMTC) requests a firm-fixed-price contract to purchase a VMI SMART 5100MS Scanner system. This requirement has not been solicited yet however the plan is to obligate using Capital Investment Program (CIP) Contract Authority. An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies/Services: This requirement is for a quantity of up to (in increments of ) VMI SMART 5100MS Scanner system(s), with training. This is a portion of a bigger requirement but the only part that needs to be brand name. RIA- JMTC estimates a dollar value of this portion of the requirement to be .

The requested equipment is to be used internally to support the modernization of the RIA-JMTC Non-Destructive Testing (NDT) lab. Currently, RIA-JMTC has VMI SMART 5100MS system.

4. Authority Cited: 10 U.S.C. 3204(a)(1), as implemented by Federal Acquisition Regulation (FAR) 6.302-1(a)(2) and 6.302-1(c), Only responsible source and no other supplies or services will satisfy agency requirements, and brand name descriptions.

5. Reason for Authority Cited: As described at FAR 6.302-1(a)(2), when the supplies or services required by the agency are available only from responsible source, or for DoD, NASA and the Coast Guard, from only of responsible sources, and no other types of supplies or services will satisfy agency requirements, full and open competition need not be provided for. As further described in FAR 6.302-1(c), an acquisition or portion of an acquisition that uses a brand-name description or other purchase description to specify a particular brand-name, product, or feature of a product, peculiar to one manufacturer does not provide for full and open competition, regardless of the number of sources solicited; and shall be justified and approved in accordance with FAR 6.303 and 6.304.

a. The brand and model along with the scanning parameters are referenced on numerous radiographic inspection procedures. A change in equipment would require updating all these procedures and submitting them for re-approval.

b. The current employees in the RIA-JMTC NDT department are familiar with the VMI software and hardware, added expenses of additional training would be incurred by a switch in brands or models of scanners.

c. A VMI SMART 5100MS system is the only system that is compatible with the current inventory of cassettes, screens, and imaging plates at the RIA-JMTC.

d.

e. This equipment will allow RIA-JMTC to reduce the cost of updating procedures, reduce the cost of training and converting older images, and begin the support of production, improve accuracy and consistency, and support other DoD requirements with quicker response and better readiness.

6. Efforts to Obtain Competition: ACC-RI shall publish the notices required by FAR

5.201. Because this is a sole source action, effective competition is not applicable. The Government will achieve subcontracting competition by including FAR clause 52.244-5, Competition in Subcontracting, in the contract, which states the contractor shall select subcontractors on a competitive basis to the maximum practicable extent.

7. Actions to Increase Competition: ACC-RI will continue to conduct in-depth market research for any subsequent procurement, to confirm any changes in the market about availability of products.

8. Market Research: In accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 205.205-71, DFARS 206.302-1(d), and DFARS Procedures, Guidance and Information 206.302-1(d), ACC-RI posted a sources sought to SAM.gov on 22 August 2023. One contractor provided responses as being capable of providing the VMI SMART 5100MS Scanner system. While Virtual Media Integration (VMI) was the responsive offeror for the scanners to the posted request for information (RFI), that it is expected when the solicitation for the entire requirement is posted, we will receive competition from multiple vendors that can provide the scanners.

9. Interested Sources: To date, no other sources have expressed a written interest in this requirement.

10. Other Facts:

a. Procurement History

Contract No.: W9098S-13-P-0341 Contractor: Virtual Media Integration (VMI) Award Date: August 21, 2013 Competitive Status: Sole Source Manufacturer: VMI, 214 E. Garden St., Pensacola, FL 32502-6039 Nomenclature: NDT Scanner, RIA 34681.

Model: CR5100 Solicitation Number: W9098S-13-T-0234 Acq Amount: $101,490.00 Location: B212, 1st, NDT Lab

Contract No.: W519TC-24-P-2097

Contractor: Varex Imaging Corp (VMI) Award Date: November 30, 2023 Competitive Status: Brand Source Manufacturer: VMI, 13805 West Rd STE 400, Houston, TX 77041-1128 Nomenclature: NDT Scanner Model: CR5100 Acq Amount: $78,200 Location: B220A, Basement, NDT Lab

b. Other Information: None