FAR 12 Justification - Maintenance.pdf

United States Department of Justice United States Marshals Service

Northern District of Texas

FAR Overhaul Part 12 – Soliciting from a Single Source for MIQ M-26-D77-R-000045

Commercial Item Sole Source Justification (FAR Overhaul Part 12) This action is a commercial acquisition conducted under FAR Overhaul Part 12.

Threshold applicability and commercial procedures shall be applied consistent with FAR Overhaul 12.001 and the updated SAT definition in FAR Overhaul 2.101.

(Authority is issued under E.O. 14275, OMB M-25-26, and FAR Overhaul 1.304)

MIQ Request Number M-26-D77-R-000045

Contract Specialist’s Name Julie M. Simpson

Technical Point of Contact Annette Dominguez

Nature or Description of Action

This memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement and the requirement is not expected to exceed the simplified acquisition threshold.

Description of Supply or Service

This new action is to establish a maintenance contract for one year for the Air Conditioning unit located in the United States Marshals Service (USMS) Northern District of Texas Fort Worth facility.

The A/C Unit USMS purchased is used to cool the cellblock and surrounding office area. The maintenance agreement will ensure the unit is in working order and can operate as intended.

All work performed under this Statement of Work involves A/C Unit equipment required to keep the system in working order.

Anticipated Period of Performance:

July 20, 2026, to July 19, 2027

Estimated Total Value $2,992.50

Vendor’s / Brand Name Texas Total Comfort Systems, LLC

UEI: GHFKHJG8QLL3

Indicate Authority for Limiting Sources

FAR Overhaul Part 6.103-1 Only one responsible source and no other supplies or services will satisfy agency requirements. 41 U.S.C. 3304 (a)(2).

Requirements of the Procurement that makes it necessary to limit sources.

USMS has the responsibility to properly cool the area for prisoners to be held while in transfer or waiting on court. This space is also used for attorneys to meet with the inmates.

Should the unit not be properly maintained it creates safety concerns for the District Office, the safety of the Judiciary and Court, facility safety as well as the safety and well-being of the detainees, to include in-custody criminal and material witnesses.

Texas Total Comfort Systems, LLC, is an approved GSA vendor who can work in this facility.

Results of Market Research

Due to the approvals granted by GSA to work at this facility, limited market research was conducted. While other vendors could potentially perform this service, granting them access to the facility would take additional time, which could impact the agency as discussed above.

Actions to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services

Obtaining approval from GSA to do work in their facility could impact the agency and having maintenance available to keep this unit in working order is vital to USMS operations.

Soliciting is not advantageous to the government due to the reasons discussed above. This notice will be posted in accordance with FAR Overhaul Part 5.

List of sources/vendors interested Texas Total Comfort Systems, LLC.

Any other facts supporting the justification Not applicable

Method for Determining Fair and Reasonable Pricing

The proposed price of $2,992.50 is considered fair and reasonable based FAR Overhaul Part 15.404-1(b)(4).

Certifications and Approvals

Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Annette Dominguez Technical Point of Contact

Supervisory/Senior Contract Specialist Concurrence: In accordance with USMS Policy Directive 6.1, Section 7(c) I hereby concur with proceeding with this Soliciting from a Commercial Sole Source Justification.

Freddie Everett Supervisory Contracting Officer

Contracting Officer’s Determination: Based upon the information provided in this document, I hereby approve the acquisition of the required supply or service without competition. I also certify that the publication requirements established in FAR Overhaul 5.102 have been or will be fulfilled.

Julie M. Simpson Contracting Officer