FAR 12.2 Combined Synopsis and Solicitation.pdf

FAR 12.202—Streamlined Procedures for Evaluation and Solicitation for Commercial Items

This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number SP4702-26-R-0007 is issued as a Request for Quote (RFQ) for a one year base and three option years for Fire Protection services. This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. This procurement is restricted in accordance with (IAW) the Federal Acquisition Regulation (FAR) 6.1. The NAICS code is 561621 and the small business size standard is $25 million. The following commercial services are requested in this solicitation:

Performance Work Statement and Appendices, see attachments # 1 and # 2

Contractor shall provide all items listed below. Contract line item numbers (CLINs) and quantities are as follows:

Section B, Bid Sheet, attachment # 3

CLIN0001 EXPERT LEVEL SERVICE PACKAGE - SEP-SEP (1YR)

CLIN0002 MISC FUNDS*

CLIN0003 OT Requirements

CLIN1001 EXPERT LEVEL SERVICE PACKAGE SEP-SEP (1YR)

CLIN1002 MISC FUNDS*

CLIN1003 FIRE SUPPRESSION - FEB 6, 2028 - SEP (8 Months) CLIN1004 OT Requirements

CLIN2001 EXPERT LEVEL SERVICE PACKAGE SEP-SEP (1YR)

CLIN2002 MISC FUNDS*

CLIN2003 FIRE SUPPRESSION - SEP-SEP (1YR)

CLIN2004 OT Requirements

CLIN3001 EXPERT LEVEL SERVICE PACKAGE SEP-SEP (1YR)

CLIN3002 MISC FUNDS*

CLIN3003 FIRE SUPPRESSION - SEP-SEP (1YR)

CLIN3004 OT Requirements

CLIN4001 EXPERT LEVEL SERVICE PACKAGE SEP-SEP (1YR)

CLIN4002 MISC FUNDS*

CLIN4003 FIRE SUPPRESSION - SEP-SEP (1YR)

CLIN4004 OT Requirements

*NOTE: This CLIN is a “not-to-exceed” CLIN with an obligated ceiling price. The Contractor is not entitled to the full amount of this line item unless the full amount is ordered under the service order process. Any funding that is not expensed through service orders will be de-obligated and returned to the customer at the end of the performance period. Funding allocated for service orders is for corrective maintenance requirements outside of the general scope of preventative maintenance.

The funds will not be used without prior approval of the Contracting Officer, Appointed Ordering Officer, or the Contracting Officer Representative (COR) (COR approval authority limited to $2,500.00).

http://www.acquisition.gov/

Material Code: J063-V00007126 Unit of Issue: MO Quantity: 1 Period of Performance: 25 September 2026 through 24 September 2031

It is anticipated that a firm-fixed price contract will be awarded for the requested non-personal service as a result of this synopsis/solicitation. Award will be based on Price, Technical Capability and Past Performance.

The following FAR and DFARS provisions and clauses are incorporated into this solicitation by reference:

C03 Contractor Retention of Supply Chain Traceability Documentation (JUN 2020) 52.202-1 Definitions (JUN 2020) 52.203-6 Restrictions on Subcontractor Sales to the Government--Alternate I (NOV 2021) 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP

2024) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements or Statements—Representation (JAN 2017) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) 52.204-7 System for Award Management (NOV 2024) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab and Other Covered Entities (DEC 2023) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment (NOV 2021) 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment (NOV 2021) 52.204-26 Covered Telecommunications Equipment or Services--Representation (OCT 2020) 52.204-27 Prohibition on a ByteDance Covered Application (OCT 2020) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JAN 2025) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (NOV 2023) 52.219-8 Utilization of Small Business Concerns (JAN 2025) 52.219-9 Small Business Subcontracting Plan (JAN 2025) 52.219-16 Liquidated Damages - Subcontracting Plan (SEP 2021) 52.219-28 Post-Award Small Business Program Rerepresentation (JAN 2025) 52.222-3 Convict Labor (June 2003) 52.222-35 Equal Opportunity for Veterans (JUN 2020) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-36 Equal Opportunity for Workers with Disabilities--Alternate I (JUL 2014) 52.222-37 Employment Reports on Veterans (JUN 2020) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple

Year and Option Contracts) (AUG 2018) 52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment-Certification (MAY 2014) 52.222-50 Combating Trafficking in Persons (OCT 2025)

52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (MAY 2014)

52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Certification (MAY 2014)

52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (MAY 2014)

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (OCT 2025) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) 52.223-11 Ozone-Depleting Substances (MAY 2024) 52.223-23 Sustainable Products (MAY 2024) 52.222-50 Combating Trafficking in Persons (FEB 2026) 52.222-50 Combating Trafficking in Persons (Alt I) (FEB 2026) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.228-5 Insurance—Work on a Government Installation (JAN 1997) 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (JUN 2020) 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (DEC 2025) 52.240-91 Security Prohibitions and Exclusions (DEC 2025) 52.240-91 Security Prohibitions and Exclusions (Alt I) (DEC 2025) 52.242-5 Payments to Small Business Subcontractors (JAN 2017) 52.244-6 Subcontracts for Commercial Products and Commercial Services (OCT 2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services (DEVIATION) (MAR 2025) 52.245-1 Government Property (SEP 2021) 252.201-7000 Contracting Officer's Representative (DEC 1991) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (DEC 2022) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (SEP 2022) 252.204-7004 Antiterrorism Awareness Training for Contractors (FEB 2026) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (FEB 2026) 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation (DEC 2019) 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-

-Representation (MAY 2021) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

(JAN 2023)

252.204-7024 Notice on the use of the Supplier Performance Risk System (FEB 2026) 252.223-7009 Prohibition of Procurement of Fluorinated Fire-Fighting Agent for Use on Military Installations

(MAR 2024)

252.225-7012 Preference for Certain Domestic Commodities (APR 2022) 252.225-7055 Representation Regarding Business Operations with the Maduro Regime (MAY 2022) 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime (JAN 2023 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–

Representation (JUN 2023) 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (JUN 2023) 252.225-7061 Restriction on the Acquisition of Personal Protective Equipment and Certain Other Items from

Non-Allied Foreign Nations (JAN 2023) 252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian

Small Business Concerns (JAN 2023) 252.226-7002 Representation for Demonstration Project for Contractors Employing Persons with Disabilities

(DEC 2019)

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023) 252.240-7998 Prohibition on the Procurement of Covered Semiconductor Products and Services from

Companies Providing Covered Semiconductor Products and Services to Huawei— Representation. (DEVIATION 2025-O0007) (SEP 2025)

252.240-7999 Prohibition on the Procurement of Covered Semiconductor Products and Services from Companies Providing Covered Semiconductor Products and Services to Huawei. (DEVIATION

2025-O0007) (SEP 2025)

252.243-7002 Requests for Equitable Adjustment (DEC 2022) 252.244-7999 Subcontracts for Commercial Products or Commercial Services(DEVIATION 2026-O0015) (JAN

2025) 252.245-7005 Management and Reporting of Government Property (JAN 2024) 252.246-7003 Notification of Potential Safety Issues (JAN 2023) 252.246-7008 Sources of Electronic Parts (JAN 2023)

The full text of all above clauses can be found at https://www.acquisition.gov/.

System of Award Management Requirement No award will be made to a Contractor not registered in the System of Award Management (SAM). In addition, the Contractor’s Representations and Certification must be listed in the SAM database.

Reference https://www.acquisition.gov or https://www.sam.gov/portal/public/SAM/. Note:

There is no fee to register and use this site.

During the contract, the Contractor must always have an active status in SAM during the life of this contract.

Invoices will be paid using the financial information provided in the Contractor’s SAM profile. Failure to keep an active status may result in payment delays and other administration delays.

The following clauses are incorporated by full text. The full text is found in Attachment #4.

52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2021) 252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023)

Quotes are due by 11:00 p.m. (EST) time on 09 AUG 2026.

Quotes shall include:

Signed Copy of this Document Filled out Section B Bid Sheet to include both pricing and proposed class dates.

Completed Clauses and Provisions on Attachment # 4 (Full Text Provisions and Clauses)

Electronic proposals must be submitted via e-mail to Blair Hartley at Blair.Hartley@dla.mil AND Mitchell Hatfield at Mitchell.Hatfield@dla.mil. Facsimile proposals will not be accepted. Questions regarding this solicitation may be directed to Blair Hartley at Blair.Hartley@dla.mil AND Mitchell Hatfield at Mitchell.Hatfield@dla.mil no later than Tuesday, August 4, 2026 before 11:00 p.m..

Attachments:

# 1 – Performance Work Statement https://www.acquisition.gov/ https://www.acquisition.gov/ https://www.sam.gov/portal/public/SAM/ mailto:Howard.Merkle@dla.mil mailto:Howard.Merkle@dla.mil

# 2 – Appendices # 3 – Section B # 4 – Full Text Provisions and Clauses

Bid MUST be good for 90 calendar days after close of Buy.

Signature of Offeror/Contractor

Name and Title of Signer Date Signed

PERFORMANCE WORK STATEMENT

CSC-26501- M&R Fire Protection Systems

DLA OT J6 REQUIREMENT

1. Title: For DLA OT J6 Requirements, reference Appendix C

FIRE ALARM SYSTEMS

1.0 Title: Inspection and Maintenance of DSCC Fire Alarm Systems.

2.0 Introduction: This PWS will cover the detailed requirements for maintenance and repair services for the Fire Alarm/ Mass Notification System (MNS) / Mass Warning Notification Systems (MWNS) located at DSCC Columbus. The Contractor will be tasked with providing performance-based maintenance, repair, and testing/inspection services to ensure the building life safety systems achieve a 99 percent overall system reliability in response to an actual fire event. The contractor will provide all management, supervision, labor, materials, supplies, tools, planning, scheduling, and coordination to ensure effective and economical completion of all work and services specified. All Fire Alarm/MNS/MWNS maintenance, repair, and testing/inspection of systems, their initiating devices, controls, and notification appliances will comply with UFC 4-021-01, UFC-3-600-02, and National Fire Protection Association, NFPA 72, Chapter 14.3.1 and 14.4.3.2 requirements. The Contractor shall be responsible for performing all work following the more stringent requirements of the referenced code books, unless otherwise noted herein. In addition to compliance with these code requirements, the Contractor shall follow all applicable standard industry practices including but not limited to: Occupational Safety and Health Act (OSHA).

3.0 Background: The Contractor shall be responsible for providing maintenance, repair, and testing/inspection services in the following DSCC buildings: Buildings 1, 2, 4, 5, 6, 9, 10, 11, 14, 17, 18, 19, 20, 20A, 21, 21A, 22, 27, 30, 31, 43, 44, 46, 47, 49, 52, 58, 61, 64, 65, 201, 301, 302, 306, 308, 314, and 507. The Fire Alarm/MNS/MWNS systems consist of Simplex 4100 and EST-3 model fire alarm control systems. They vary in age and have multiple system configurations. The Fire Alarm/MNS/MWNS systems require random maintenance, repair, and testing/inspection performed to keep them operational, ensure code compliance, and other required installation standards. The contractor shall need to have the expertise to troubleshoot, repair, modify, upgrade, extend, program, and complete wire/cable repairs to maintain proper system operation. The contractor shall have the expertise to perform the specified work, document any abnormality observed or detected, and report all defects found during the course of service to the Contracting Officer or their designee immediately. The contractor shall need to be available to provide on-call services twenty-four (24) hours a day, seven (7) days a week.

4.0 Scope and Tasks:

A. The Contractor shall provide industry standard “Expert service package”. The service and testing/inspection plan shall clearly establish the scope of services to be conducted on the Fire Alarm/MNS/MWNS systems located at DSCC Columbus. At a minimum, the service and testing/inspection plan shall include all personnel to conduct services, the licenses and certifications for technicians, the methods, and tools to be used, and a schedule identifying the days for each scheduled service. Contractor personnel shall meet the requirements of UFC-3- 600-02, Chapter 1-8 to be permitted to conduct Fire Alarm service and maintenance and testing/inspection at DSCC Columbus. Testing/inspection frequencies shall follow the requirements of NFPA 72, Chapter 14, Tables 14.3.1 and 14.4.3.2 requirements.

B. The Contractor shall obtain all known drawings and submittals, operation and maintenance manuals, service manuals, service guides and other applicable documents from the manufacturer of each piece of equipment to be serviced and maintained. As a minimum the Contractor shall maintain one set of documents at the work site and furnish one set of documents to the Government.

C. The contractor shall provide a comprehensive list of items/services specifically included and excluded in the “expert service plan” at the time of bids due. At the time bids are due, the contractor shall also notify the contracting officer of discrepancies between the “expert service plan” and the specifications below. At a minimum the Contractor shall provide routine service calls/repair within one (1) business day, as needed, to troubleshoot any system issue that impacts a safe and reliable operating condition of the systems. The Contractor shall provide services in a manner which ensures the safe and continuous operation of the fire alarm system in accordance with commercial practices and/or manufacturer’s specifications. For routine service calls, the Government and the contractor will agree upon pricing prior to the start of work based on predetermined labor rates and material costs.

D. The Contractor shall provide 24/7 after-hours services within a four (4) hour period, as needed, to troubleshoot any system issue that impacts a safe and reliable operating condition. The Contractor shall provide services in a manner which ensures the safe and continuous operation of the fire alarm system in accordance with commercial practices and/or manufacturer’s specifications. The Contractor shall document all labor and materials expended during on-call services and provide an estimate of cost to the Contracting Officer, based on predetermined labor and material cost, within three (3) business days after the service was provided.

E. The Contractor shall provide modification, upgrade, and extension to the systems when notified by the Contracting Officer, or the Contracting Officer’s Representative. System upgrade and modification work, as approved by a Government Representative, shall require a detailed Management Plan. As a minimum requirement, design completion dates, construction schedules, staffing requirements, subcontractor information, equipment delivery dates, commissioning dates, etc. shall be included. If work is found to be behind schedule, the contractor shall work continuously, 24 hours per day, Saturdays, Sundays, and holidays included until the scheduled work is complete to the satisfaction of the Fire Department and a Government Representative.

The contractor shall submit all design drawings, stamped by a NICET certified designer, to the Contracting Officers Representative for AHJ approval.

F. The Contractor shall submit a daily report for all services provided on a daily basis. All reports, for a calendar month, are to be submitted to the Contracting Officer within seven (7) calendar days after completion of a calendar month. The report shall identify the location, maintenance/ repair work performed, repairs needed, date of service, name of technician, and overall condition of the system. All deficiencies shall be noted in the individual building summary report and provided in a separate deficiency summary report to encompass all building deficiencies found.

All records will remain the property of the Government and be turned over to the Government at the end of the contract. As built system drawings, original acceptance test records, and device manufacturer’s maintenance bulletins shall be retained to assist in the proper care of the system and its components.

G. The Contractor shall provide qualified personnel, with factory training, and a minimum of three

(3) years of experience, in the servicing of similar types of systems, to perform work on this contract. Qualified technicians shall have a National Institute for the Certification of Engineering Technologies (NICET) level II certification. Personnel shall also be certified by the corresponding manufacturer. All certifications shall be submitted to the Contracting Officers Representative prior to the badging process. Contractor personnel shall meet the requirements of UFC-3-600-02, Chapter 1-8 to be permitted to conduct fire alarm services at DSCC Columbus.

H. The Contractor shall provide an individual testing/inspection report for all buildings where work is to be conducted. The Contractor shall prepare and submit an electronic file of all testing/inspection reports within seven (7) calendar days after the completion of testing/inspection. All main fire alarm control panel locations will be provided with a service record identifier at the panel locations. The service record identifier shall include the company name, the date the testing/inspection was completed, the name(s) of personnel that participated, the license/certification numbers of all participating personnel, and the contact information for each person who participated in the testing/inspection of the system.

I. The Contractor shall provide testing/inspection of each individual fire alarm control panel, transponder panel, NAC extender panel, MWNS panel, annunciator panel, graphic display panel, and CO detector panel as specified in NFPA 72, Table 14.3.1, and Table 14.4.3.2. All system panel testing/inspection will be completed on an annual basis. The results of the testing/inspection of these components will be provided in the respective building summary report. Each panel shall be individually catalogued with model numbers, serial numbers, node identifiers, and location descriptors.

J. The Contractor shall provide testing/inspection of each individual initiating device, to include pull stations, smoke detectors, heat detectors, duct detectors, waterflow switches, tamper switches, AED monitor points, CO detectors, elevator monitor points, fire pump monitor points, kitchen hood monitor points, lift station monitor points, cooling tower monitor points, and eyewash station monitor points as specified in NFPA 72, Table 14.3.1, and Table 14.4.3.2. The results of the testing/inspection of these components will be provided in the respective building summary report. Each initiating device shall be individually catalogued with device type, system addressable device identifiers, and location descriptors.

K. The Contractor shall provide testing/inspection of each individual notification device, to include speaker/visuals, audio/ visuals, bells, MWNS speakers, speaker only, strobe only, amber strobes, and textual notification appliances as specified in NFPA 72, Table 14.3.1, and Table 14.4.3.2.

The results of the testing/inspection of these components will be provided in the respective building summary report. Each notification device shall be individually catalogued with individual device type, system addressable device identifiers, and location descriptors.

L. The Contractor shall provide testing/inspection of each individual control function, to include AHU shutdown, elevator recall, signal bypass control, MNS preprogrammed messaging to individual buildings, MNS preprogrammed messaging basewide, magnetic door holders, individual building microphone messaging, basewide microphone messaging, elevator shunt trips, and kitchen hood shunt trips. All system control function testing/inspection will be completed on an annual basis. The results of the testing/inspection of these components will be provided in the respective building summary report. Each control function shall be individually catalogued with individual device type, system addressable device identifiers, and location descriptors.

M. The Contractor shall provide testing/inspection of two (2) Simplex TSW workstations, (8) Network Display Units (NDU), and one (1) EST-3 Fireworks workstation. The Contractor shall verify that all alarm, priority two, supervisory, and trouble signals report identically as building main fire alarm control panels. The Contractor will verify graphic map content is accurate, and programmed control functions are operational. All system workstations and NDU testing/inspection will be completed on an annual basis. The results of the testing/inspection of these components will be provided in the respective building summary report. Each control function shall be individually catalogued with individual device type, system node identifiers, and location descriptors.

N. The Contractor shall document all identified deficiencies from the building testing/inspection.

All deficiencies shall be noted in the individual building summary report and provided in a separate deficiency summary report to encompass all building deficiencies found. Each building deficiency shall be individually catalogued with building number, component type, addressable device identifiers, and location descriptors.

O. All records will remain the property of the Government and be turned over to the Government at the end of the contract. As built system drawings, original acceptance test records, and device

5.0 Deliverables: After award and prior to commencing work, the Contractor shall provide the following:

A. A list of products and corresponding SDS sheets for each chemical to be used and/or stored on-site.

B. Copy of known drawings, submittals, O&M manuals, and service guides.

C. Dates for scheduled monthly Fire Alarm/MNS/MWNS systems maintenance.

D. Dates for scheduled annual Fire Alarm/MNS/MWNS systems testing.

E. Test plan.

F. Sample of daily report to be submitted after each service action.

G. Sample of report to be submitted after each testing/inspection.

H. Resume, license, certificates for qualified technicians to perform services.

I. Company emergency contact information.

J. A statement that confirms the company provides safety training to employees as required by the trade(s) and that the company maintains a safety and health program.

K. Provide required insurances.

6.0 Equipment Description: A description of the building panels, initiating device counts, notification device counts, control function devices, ancillary equipment has been provided in Appendix A. This information has been provided for reference only. It is the responsibility of the Contractor to field verify the accurate counts of components, familiarize staff with system configurations, and does not release the Contractor from providing a complete testing/inspection as specified.

7.0 Period of Performance (PoP): The Period of Performance shall be one base year of 12 months with four additional option years.

8.0 Work Schedule: Work shall be performed from 6:30 a.m. through 6:00 p.m. (Eastern Time), Monday through Friday. No work shall be performed during the weekend or federal holidays. The Government will not be paying overtime rates to the contractor. Work hours are subject to change after award per customer request.

9.0 Quality Control (QC): The Contractor shall adhere to all Federal, State, County, City laws and codes, as applicable. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract.

10.0. Environmental Management: Throughout the full performance period the Contractor shall comply with the current US laws, federal, state and local regulations and standards regarding environmental compliance. All environmental protection matters shall be coordinated with the Government Representative. In the event that environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. The Contractor shall maintain the appropriate and required equipment to clean up any oil or chemical spills which result from the Contractor's operations. The Contractor shall notify the KO and the Government Representative immediately in the event of any oil or chemical spill. The Contractor shall comply with installation rules and policies regarding the use, storage, transport and disposal of hazardous materials and wastes. Recycle demolition debris whenever feasible. Weights for recycled, reused, and landfilled materials must be submitted.

11.0 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

Holidays

New Year’s Day

Birthday of Martin Luther King, Jr.

Washington’s Birthday

Memorial Day

Juneteenth National Independence Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

12.0 Place and Performance of Services: The contractor shall provide services during their normal business hours except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Government’s facility. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

Place of performance address is;

Defense Supply Center Columbus 3990 E. Broad Street Columbus, Ohio 43218

13.0 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDLA and/or local policy. Should the Force Protection Condition (FPCON) or Health Protection Condition (HPCON) change, the Government may require changes in contractor security matters or processes.

14.0 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

15.0 Warranty: The contractor shall furnish a 12-month warranty or the industry standard OEM commercial warranty; whichever is greater, on all parts, labor, and services of each component with regards to the calibration of each item.

16.0 Invoicing: Payment of invoices will be accomplished by payment through the Defense Finance and Accounting Service. Invoices will be submitted to the Wide Area Workflow system in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and DFARS 252.232-7006 Wide Area Workflow Payment Instructions within 10 workdays after the conclusion of each training session.

17.0 Enterprise Contractor Manpower Reporting: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

18.0 Section 508 Compliance: Section 508 of the Rehabilitation Act requires Federal agencies to make their electronic and information technology accessible to people with disabilities. This applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology.

Any/all electronic and information technology procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov

19.0 Common Access Card: Common Access Card (CAC) will not be required for service technicians but may be required for cyber security personnel. Prior to gaining access to any DLA facility, contractor personnel must be vetted through the local security office. Due to DoD security requirements, foreign nationals and illegal aliens will not be permitted access to any DLA facility. Individuals with outstanding warrants or certain convictions also will be denied access. Contractor personnel must ensure they have the appropriate identification required to access DLA facilities. Contractor personnel entering a DLA facility should anticipate their vehicle will undergo a security check by DLA Security, and should ensure that no drugs, alcohol, or weapons of any kind are found within the vehicle. It is the contractor’s responsibility to ensure the personnel performing under this contract can and will meet these requirements for accessing DLA facilities. Names of contractor personnel will be provided to the local POC for vetting purposes no less than one week prior to the class start date.

20.0 C05 Changes to Key Personnel (OCT 2016): Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These are defined as "key personnel" and are those persons whose resumes are submitted as part of the technical/business proposal for evaluation. The contractor shall use key personnel as identified in its proposal during the performance of this contract and will request contracting officer approval prior to any changes. Requests for approval of any changes shall be in writing with a detailed explanation of the circumstances necessitating the change. The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government.

21.0 Protection of Government Buildings, Equipment, and Vegetation:

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

http://www.ecmra.mil/ http://www.section508.gov/

22.0 Site Visit: Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

FIRE SUPPRESSION SYSTEMS

1.0 Title: Inspection and Maintenance of DSCC Fire Suppression Systems.

2.0 Introduction: This PWS will cover the detailed requirements for inspection, maintenance and repair services for the fire suppression systems. The Contractor will be tasked with providing performance based inspection, maintenance and repair services to ensure the building life safety systems achieve a 99 percent overall system reliability in response to an actual fire event. The contractor will provide all management, supervision, labor, materials, supplies, tools, planning, scheduling, and coordination to ensure effective and economical completion of all work and services specified. All fire suppression system inspection, maintenance, and repair will comply with the most current version of the UFC 3-600-01, NFPA 25, NFPA 13, NFPA 17A, and NFPA 72 requirements. The Contractor shall be responsible for performing all work following the more stringent requirements of the referenced code books, unless otherwise noted herein. In addition to compliance with these code requirements, the Contractor shall follow all applicable standard industry practices including, but not limited to: Occupational Safety and Health Act (OSHA).

3.0 Background: The Contractor shall be responsible for providing inspection, testing, maintenance, and repair services in the following DSCC buildings: Buildings 1, 2, 4, 5, 6, 9, 10, 11, 14, 17, 18, 19, 20, 20A, 21, 21A, 22, 27, 30, 31, 43, 44, 46, 47, 49, 52, 58, 61, 64, 65, 201, 301, 302, 306, 308, 314, and 507. The equipment to be inspected, tested, maintained, and repaired consists of wet sprinkler, dry sprinkler, pre-action sprinkler, deluge sprinkler, fire pumps, suppression backflow preventers, standpipes, gas suppression systems, and kitchen hood suppression systems. They vary in age and have multiple system configurations. The fire suppression systems require random inspection, maintenance, and repair performed to keep them operational. The contractor shall need to have the expertise to inspect, test, troubleshoot, repair, modify, upgrade, and extend the specified systems to maintain proper system operation per manufacturer O&M information. The contractor shall document any abnormality observed or detected, and report all defects found during the course of service to the Contracting Officer or their designee immediately. The contractor shall need to be available to provide on-call services twenty four (24) hours a day, seven (7) days a week.

4.0 Scope and Tasks:

A. The Contractor shall obtain all known drawings and submittals, operation and maintenance manuals, service manuals, service guides and other applicable documents from the manufacturer of each piece of equipment to be serviced and maintained. As a minimum the Contractor shall maintain one set of documents at the work site and furnish one set of documents to the Government.

B. The Contractor shall provide a Test Plan. The Test Plan shall clearly establish the scope of testing/inspection to be conducted on the fire suppression systems located at DSCC Columbus.

At a minimum, the Test Plan shall include all personnel to conduct testing/inspection, the licenses and certifications for each individual, the methods and tools to be used to conduct testing/inspection for each type of fire suppression system, and a schedule identifying the expected number of days for each individual building testing/inspection. Contractor personnel shall meet the requirements of UFC-3-600-02, Chapter 1-8 to be permitted to conduct testing/inspection at DSCC Columbus.

C. The Contractor shall provide quarterly, semi-annual, and annual scheduled inspection, testing, and preventive maintenance services for the wet sprinkler, dry sprinkler, pre-action sprinkler, deluge sprinkler, fire pumps, and standpipes systems. All fire suppression system inspection, testing, and maintenance will comply with the most current version of the UFC 3-600-01, NFPA 25, and NFPA 72 requirements. The Contractor shall be responsible for performing all work following the more stringent requirements of the referenced code books, unless otherwise noted herein. Monthly inspections will be performed by others.

D. The Contractor shall provide scheduled semi-annual inspection, testing, and preventive maintenance services for the kitchen hood suppression systems. All kitchen hood suppression system inspection, testing, and maintenance will comply with the most current version of the NFPA 17A, NFPA 72, and UFC 3-600-01 requirements. The Contractor shall be responsible for performing all work following the more stringent requirements of the referenced code books, unless otherwise noted herein.

E. The Contractor shall provide scheduled annual inspection, testing, and preventive maintenance services for the suppression backflow preventer systems. All suppression backflow preventer system inspection, testing, and maintenance shall be conducted in DECEMBER to align with the City of Columbus Water Division requirements and will comply with the most current version of the NFPA 25, NFPA 72, and UFC 3-600-01 requirements. The Contractor shall be responsible for performing all work following the more stringent requirements of the referenced code books, unless otherwise noted herein.

F. INTERNAL PIPE INSPECTIONS:

a. 5 YEAR INTERNAL PIPE INSPECTION – (previously performed 2023) shall be completed in 2028.

G. The Contractor shall provide an individual testing/inspection report for all buildings where work is to be conducted. The Contractor shall prepare and submit an electronic file(PDF) of all testing/inspection reports within seven (7) calendar days after the completion of testing/inspection. All fire suppression system locations will be provided with a service record identifier at the panel locations. The service record identifier shall include the company name, the date the testing/inspection was completed, the name(s) of personnel that participated, the license/certification numbers of all participating personnel, and the contact information for each person who participated in the testing/inspection of the system.

H. The Contractor shall document all identified deficiencies from the building testing/inspection.

All deficiencies shall be noted in the individual building testing/inspection report, and provided in a separate deficiency summary report to encompass all building deficiencies found. Each building deficiency shall be individually catalogued with building number, system type, and location descriptors.

I. The Contractor shall provide routine service calls/repair for any fire suppression system, separate of the scheduled inspection, testing, and maintenance services when notified by the Government.

Within one (1) business day of notification, as needed, the Contractor shall troubleshoot and repair any system issue that impacts a safe and reliable operating condition of the systems. The Contractor shall provide services in a manner which ensures the safe and continuous operation of the fire alarm system in accordance with commercial practices and/or manufacturer’s specifications. For routine service calls, the Government and the contractor will agree upon pricing prior to the start of work, based on predetermined labor rates and material costs.

J. The Contractor shall provide 24/7 after-hours repair services within a four (4) hour period, as needed, to troubleshoot, and repair any fire suppression system issue that impacts a safe and reliable operating condition. The Contractor shall provide services in a manner which ensures the safe and continuous operation of the fire alarm system in accordance with commercial practices and/or manufacturer’s specifications. The Contractor shall document all labor and materials expended during on-call services and provide an estimate of cost to the Contracting Officer, based on predetermined labor and material costs, within three (3) business days after the service was provided.

K. The Contractor shall provide modification, upgrade, and extension to the systems when notified by the Contracting Officer, or the Contracting Officer’s Representative. System upgrade and modification work, as approved by a Government Representative, shall require a detailed Management Plan. As a minimum requirement, design completion dates, construction schedules, staffing requirements, subcontractor information, equipment delivery dates, commissioning dates, etc. shall be included. If work is found to be behind schedule, the contractor shall work continuously, 24 hours per day, Saturdays, Sundays and holidays included until the scheduled work is complete to the satisfaction of the Fire Department and a Government Representative.

The contractor shall submit all design drawings, stamped by a NICET certified designer, to the Contracting Officers Representative for AHJ approval.

L. The Contractor shall submit a daily report for all services provided on a daily basis. All reports, for a calendar month, are to be submitted to the Contracting Officer within seven (7) calendar days after completion of a calendar month. The report shall identify the location, maintenance/ repair work performed, repairs needed, date of service, name of technician, and overall condition of the system. All deficiencies shall be noted in the individual building summary report, and provided in a separate deficiency summary report to encompass all building deficiencies found.

All records will remain the property of the Government and be turned over to the Government at the end of the contract. As built system drawings, original acceptance test records, and device

M. The Contractor shall have in his/her employment at all times a sufficient number of qualified employees to enable him/her to properly, safely, and economically manage, operate, and maintain the buildings and systems identified in this contract. Only qualified personnel, licensed by the State of Ohio, Department of Commerce, Division of State Fire Marshall, with a minimum of three years of experience, and the necessary training in the inspection, maintenance, and testing of similar type of fire suppression systems shall be assigned to perform the required work of this contract. The qualifications of all personnel shall be provided to the Government prior to the badging process.

5.0 Excluded Work: Contractor shall not be responsible for the following:

A. This contract shall not include sprinkler replacement for sprinklers that have been in service for

50 years or more. The contractor shall notify the Contracting Officer or designee when this maintenance item is required. Replacement may be added to this contract or may be accomplished by the Government using other resources.

B. All periodic maintenance, tests, and inspections required by the referenced NFPA and UFC shall be performed if they fall within a five (5) year performance requirement. If a maintenance, test or inspection is required at an interval greater than five (5) years, it shall not be performed.

C. Repairs to broken underground water mains, defective electric power, and alarm and detection system wiring, will be accomplished by the Government or under separate contract agreement.

D. Restoration of heat in areas subject to freezing temperatures where water-filled piping is installed.

6.0 Deliverables: Prior to commencing work, the Contractor shall provide the following:

A. A list of products and corresponding SDS sheets for each chemical to be used and/or stored on-site.

B. Copy of known drawings, submittals, O&M manuals, and service guides.

C. Dates for scheduled fire suppression systems inspection, testing, and maintenance.

D. Sample of daily report to be submitted after each service action.

E. Resume, license, certificates for qualified technicians to perform services.

F. Company emergency contact information.

G. A statement that confirms the company provides safety training to employees as required by the trade(s) and that the company maintains a safety and health program.

H. Provide required insurances.

7.0 Equipment Description: A description of fire suppression systems located at DSCC has been provided in Appendix B. This information has been provided for reference only. It is the responsibility of the Contractor to field verify the accurate counts of components, and familiarize staff with system configurations.

8.0 Period of Performance (PoP): The initial Period of Performance shall begin under CLIN1001 on February 6, 2028, and continue through September 2028 for a total of 8 months. There will be 3 additional option years in 12-month increments from September to September.

9.0 Work Schedule: work shall be performed from 6:30 a.m. through 6:00 p.m. (Eastern Time), Monday through Friday. No work shall be performed during weekend or federal holidays. Work hours are subject to change after award per customer request.

10.0 Quality Control (QC): The Contractor shall adhere to all Federal, State, County, City laws and codes, as applicable. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract.

11.0 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

Dates Holidays

New Year’s Day

Birthday of Martin Luther King, Jr.

Washington’s Birthday

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

12.0 Place and Performance of Services: The contractor shall provide services during their normal business hours except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Government’s facility. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

Place of performance…