FAQs_19BG3025R0001.pdf

SBU - CONTRACTING AND ACQUISITIONS

Frequently Asked Questions (FAQ)

Previous Contract Information

• Could you kindly share the name of the incumbent contractor, the total awarded amount, and performance period for the most recent contract under this scope?

Ans. Name of the incumbent contractor: Cleaners Associates

Total Awarded amount: $201,900 (For 5 years; 1 Base Year + 4 Option Years)

• Whether this is a brand new contract OR if there is (was) an incumbent performing these services.

Ans. Above mentioned incumbent is performing these services.

• Was the previous scope identical to the one currently outlined?

Ans. 95% of the scope is identical to the previous one. Included a smaller part for cleaning.

Site and Property Details

• Are there any site photos, maps, or area diagrams available that detail the grounds to be maintained?

Ans. Please see Annex.

• Will there be a pre-bid site visit, and if so, when is it scheduled?

Ans. The pre-proposal conference will be held on 19 May 2025 at 10:30 am (local time) at the US Embassy Dhaka, Madani Avenue, Baridhara, Dhaka. Prospective offerors should contact DhakaProc@state.gov by 15 May 2025 for additional information or to arrange entry to the building.

Clarification on Scope

• Are the cleaning services exclusively for outdoor landscaping maintenance (e.g., debris removal, trimming, edging) or do they involve any janitorial or interior duties?

Ans. Cleaning service is exclusively for outdoor landscaping maintenance. No janitorial or interior duties involved.

• Are there any special landscaping features (e.g., water features, seasonal plants, or vertical gardens) that require particular attention or skills?

Ans. Water features, seasonal plants or vertical gardening are part of the scope.

Embassy would be responsible for buying all plants and fertilizer/pesticide required.

Wage Determination

• Please provide the applicable U.S. Department of Labor wage determination, or confirm the labor wage guidance to be followed for local Bangladeshi workers under this contract.

Ans. Bangladesh Labour Law (Amendment) 2018 to be followed for local Bangladeshi workers.

Pricing and Currency

• Should all proposals be priced in U.S. Dollars (USD) or may we quote in Bangladeshi Taka (BDT)?

Ans. Quote can be submitted in local currency (Bangladeshi Taka)

• Will pricing be based on a firm fixed price per year, or should it be broken down by unit (e.g., per square meter, monthly, etc.)?

Ans. This will be a firm fixed contract.

Proposal Submission & Format

• Will a specific format or pricing template be provided in the forthcoming RFP?

Ans. Detail pricing format will be available in the forthcoming RFP.

• Are there any anticipated requirements related to bonding, insurance, or local licensing?

Ans. Defense Base Act (DBA) Insurance to be applied to all workers. All local licensing (Trade License, Business Identification Number (BIN), Tax Identification Number (TIN) etc. will be required.

Annex

MAPS OF THE COMPOUNDS.

Figure 1 U S Embassy Chancery Compound

Figure 2 U S Embassy Annex Compound, including PA / PDS Office and Soccer Field

Note: The adjacent walkways and parking areas need to be maintained as well. Detail will be shown in pre-bid site visit.