FAQ.pdf
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- Opportunity number
- 693JK326NF0010
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This file is a Frequently Asked Questions (FAQ) document for the FY 2026 Assistance for Local Emergency Response Training (ALERT) Grant program administered by the Department of Transportation Pipeline and Hazardous Material Safety Administration. The ALERT grant provides competitive funding to non-profit organizations to deliver established hazardous materials response training curricula to volunteer and remote emergency responders. Training must focus on response activities related to the transportation of crude oil, ethanol, and other flammable liquids by rail, delivered in compliance with National Fire Protection Association (NFPA) standards. Training can be provided through direct or web-based formats.
Applications are submitted through Grants.gov and evaluated by PHMSA Federal agency representatives based on merit, including project narrative clarity and cost reasonableness. Applications are assessed as exceptional, acceptable, or unacceptable, with special emphasis on coherent project narratives aligned with the funding announcement outline and necessary, reasonable, allowable, and allocable budget costs. Grant extensions are subject to written requests with justification, with awards valid for 60 to 180 days. All applicants must comply with 2 CFR 200 regarding uniform administrative requirements and cost principles. Grantees must maintain records of technical and financial accomplishments for three years after submitting a final Financial Status Report. Entities expending $1,000,000 or more in Federal awards annually are subject to single or program-specific audit requirements. Environmental impact assessments are not required, though applicants should consult their State's designated point of contact regarding E.O. 12372 intergovernmental review procedures if applicable.
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PHMSA HAZMAT Grants FAQ
1. Are food or refreshments an allowable cost for the PHMSA HAZMAT grants program?
Food or refreshments are generally unallowable under PHMSA’s Hazmat Grants Program. PHMSA encourages applicants to plan sufficient meal breaks and use per diem rates for conference attendees to purchase their own food. However, beverages such as water are needed for training in rural locations or during outdoor training, where hydration is essential to ensure exercises are conducted safely. If an applicant has a unique circumstance that may require food, the request to cover food costs should be included in the application and explained.
2 CFR 200.432 allows the non-federal entity to pay for food, not the federal agency.
Allowable conference costs paid by the non-Federal entity as a sponsor or host of the conference may include facility rental, speakers' fees, and meal and refreshment costs. 2 CFR 200.432 authorizes the agency to allow food at conferences if deemed reasonable and necessary. In general, PHMSA encourages applicants to plan sufficient meal breaks and use per diem rates for conference attendees to purchase their own food.
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