Facilites Janitorial Services for 2024-2025 (003).pdf

Request for Proposal MHCC Janitorial Services

RFP # 06262024

Schedule of Events The following schedule is a proposed schedule and is subject to change

Proposed Schedule

RFP Release: June 28, 2024 Mandatory walkthrough July 9, 2024 Deadline for Requests for Clarification /Questions July 12, 2024 Closing Date for Proposals Due: 3:00 PM July 19, 2024 Interviews (If required) TBD Announcement of Tentative Award: July 26, 2024

A Mandatory walkthrough will be held on July 9, 2024 at 10:00 AM at MHCC facilities lobby at 26000 SE Stark St. Gresham OR, 97030. Attendance is mandatory. This meeting is intended to accomplish three things:

1) To clarify the information provided in this RFP

2) To provide an opportunity for interested parties to ask questions regarding this RFP

3) Offer the opportunity to visually inspect any/all of the sites listed for janitorial services.

RFP responses must be delivered to (please mail or drop off 5 copies by the closing date / time)

Mt. Hood Community College Attn: Mejdi Mahjoub, Purchasing Agent

26000 SE Stark Street – Room 50 – Purchasing Office Gresham, Oregon 97030

Telephone: (503) 491-6085

NOTE: Telephone, facsimile, or electronically transmitted submittals will NOT be accepted. Proposals received after the specified time and date shall NOT be given further consideration.

Minority-Owned, Women-Owned, Emerging Small Businesses, Service-Disabled Veteran-Owned, and Disadvantaged Business Enterprises are encouraged to submit a response to this Solicitation.

I. INTRODUCTION

1. INVITATION

Mt. Hood Community College (MHCC) seeks proposals from qualified vendors able to provide janitorial services for multiple facilities.

Interested individuals and firms licensed to provide these services in the State of Oregon and which qualify in accordance with the requirements stated herein are invited to submit proposals to accomplish the Scope of Work defined within this invitation.

MHCC intends to select one vendor to perform services as specified herein.

2. SUBMITTAL OF PROPOSALS

Interested Proposers may respond to this invitation by submitting their written proposal and all attachments as hard copies and as electronic documents via USB. All proposals must be received on or before the closing date specified in the proposal schedule.

II INSTRUCTIONS TO PROPOSERS

1. OPENING AND READING OF PROPOSALS

Proposals shall not be disclosed until contract award is complete (ORS 192.410 to 192.505). Delivery is the sole responsibility of the Proposer. Proposals received after the specified time and date will be returned unopened.

2. PROPOSAL OWNERSHIP

All opened proposals become the property of the College and will not be returned to the proposer

3. TRADE SECRETS / PROPRIETARY INFORMATION

Trade secrets or proprietary information that are recognized as such and are protected by law (ORS 646.461 to 646.475) may be withheld, if clearly identified as such in the response.

Pricing information and discounts cannot be considered proprietary information. If a proposal contains information considered to be trade secrets or proprietary information that the proposer does not want disclosed to be disclosed, or to be used by the College for any other purpose but evaluation of their offer, each sheet of such information must be marked with the following legend:

“This data shall not be disclosed outside the College or be duplicated, used or disclosed in whole or in part for any purpose other than to evaluate the proposal; provided, that if a contract is awarded to the Contractor as a result of, or in connection with, the submission of such information, the College shall have the right to duplicate, use or disclose this information to the extent provided in the contract. This restriction does not limit the College’s right to use information contained herein if it is obtained from another source.”

4. PROPOSAL REJECTION AND CANCELLATION

The College reserves the right to reject any or all proposals, and for good cause, cancel any or all portion of the procurement related to this RFP. Proposals may be rejected for one or more of the following reasons, including but not limited to:

A. Failure to substantially adhere to one or more of the provisions established in this

RFP;

B. Failure to submit a proposal in the specified format herein;

C. Failure to submit a proposal within the time requirements established herein;

D. Failure to adhere to generally accepted ethical and professional standards before, during, or after the proposal process

The College may reject any proposal not in compliance with any or all prescribed public procurement procedures and requirements, and may reject, for good cause, any or all proposals upon finding that it is in the best public interest to do so.

5. REQUESTS FOR CLARIFICATION / ADDITONAL INFORMATION

Requests for information regarding this RFP shall be submitted, by email, directly to the Purchasing Agent mejdi.mahjoub@mhcc.edu Requests must be received by the deadline specified in the proposed timeline, any request received after the deadline will NOT receive a response.

Answers that require any adjustments to this solicitation will be provided to all proposers of record in the form of an addendum.

6. ADDENDA

Addenda will be posted to Oregonbuys.

No addenda will be issued later than three (3) days prior to the deadline specified for the receipt of proposals in the proposed timeline, except an addendum postponing the date for receipt of proposals or withdrawing the solicitation.

The College reserves the right to extend any deadlines at its sole discretion; any extension will be published as an addendum.

Each Proposer shall ascertain, prior to submitting the proposal, that the Proposer has received all addenda issued. Receipt of addenda shall be acknowledged in the appropriate location on the proposal form, Appendix C.

7. RIGHTS TO CLARIFICATION AND RESEARCH

The College reserves the right to obtain clarification of any point in a proposal or to obtain additional information necessary to properly evaluate a particular proposal. Failure of a request to respond to such a request for additional information shall result in finding the Proposer non-responsive and consequent rejection of the proposal.

mailto:mejdi.mahjoub@mhcc.edu

Notwithstanding any other provision of this RFP, the College expressly reserves the right to:

• Conduct discussions with any or all Vendors for the purpose of clarification of proposals;

• Waive, or decline to waive, any insignificant defect or informality in any proposal or proposal procedures;

• Accept, reject, or negotiate the terms of any proposal, or any parts thereof, for the purpose of obtaining the best and final offer;

• Negotiate with any or all of the Vendor’s representatives for the purpose of obtaining best and final offer.

8. MODIFICATION OR WITHDRAWAL OF PROPOSAL

A proposal may not be modified, withdrawn, or cancelled by the Proposer for sixty (60) calendar days following the specified time and date designated for receipt of proposals by the College.

Prior to the time and date designated for receipt of proposals, proposals submitted early may be modified or withdrawn only by written notice to the College Purchasing Agent, addressed to the proposal submittal location. Such a notification must be received prior to time and date designated for receipt of proposals.

9. DEBARMENT

The Proposer certifies that neither it nor its principles are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any governmental debarment or agency. If the Proposer cannot certify this statement, attach a written explanation in the transmittal letter.

10. PREPARATION COSTS

Please note that throughout this RFP, the College will not accept proposals or queries that require the College to pay the cost of production or delivery.

III SCOPE OF WORK & PRICING

1. JANITORIAL CLEANING

A. Vacuum carpets and rugs.

B. Sanitize all classroom floor space.

C. Clean and sanitize toilets.

D. Clean and sanitize bathroom walls by toilets.

E. Clean and sanitize bathroom sinks.

F. Vacuum offices, general areas, and classrooms.

G. Clean chalk/whiteboards regularly.

I. Sweep public areas and hallways J. Wipe down tabletop classrooms once a week.

2. PRICING FOR JANITORIAL CLEANING

MHCC will provide the annual calendar to contractor with scheduled days that service is required at each respective site. The net contract price for the year will be the price per day multiplied by the number of days service is required for the contract start/end date.

3. SUPPLIES

The College will provide all cleaning supplies needed for all sites.

IV GENERAL TERMS & CONDITIONS

THIS AGREEMENT is entered into by and between Mt. Hood Community College, a Community College District of the State of Oregon, hereinafter called College, and the selected Proposer, hereinafter called Contractor or Provider.

WHEREAS, the College has need for the services of Janitorial Services Provider with the particular training, ability, knowledge, and experience possessed by the Contractor, in consideration of the agreed upon fees the Contractor agrees to provide during the period(s) indicated in the attached documents the services indicated herein.

In providing these services, it is understood and agreed that all conditions herein shall apply to all services rendered within the context of this invitation and resulting award.

1. CONTRACTOR STATUS

Contractor is engaged as an Independent Contractor and shall be responsible for all Federal and State taxes as applicable to this contract and the payments made therewith.

2. CONTRACTOR SUPERVISION AND CONTROL

Whether Contractor is a corporation, partnership, other legal entity, or an individual, Contractor is an Independent Contractor. If Contractor is an individual, Contractor's duties will be performed with the understanding that Contractor is a self-employed person and has special expertise as to the services which Contractor is to perform and that Contractor is customarily engaged in the independent performance of the same and/or similar services for others. The manner in which the services are performed shall be controlled by Contractor; however, the nature of the services and the results to be achieved shall be specified by the College. Contractor is not to be deemed an employee of College and has no authority to make any binding commitments or obligations on behalf of College except to the extent expressly provided herein.

3. ELIGIBILITY FOR PUBLIC ASSISTANCE OR SUPPORT

Contractor shall not be eligible for any Federal Social Security, State Worker's Compensation, Unemployment Insurance, or Public Employees Retirement System benefits from subject contract payments, and Contractor shall be responsible for same as a self-employed individual/firm.

4. TERMINATION OF CONTRACT

The contract resulting from this solicitation may be terminated at any time by the College for good cause. Good cause may be such items as breach of contract by Contractor, failure of Contractor to fulfill requirements for insurance, workers compensation, professional registration, bonding or licensing, failure of Contractor to perform in accordance with any requirements of the contract including the meeting of delivery dates, invoicing, filings, and other requirements.

This contract may also be terminated for convenience of the College without warning or advance notice. If the contract is terminated for convenience of the College, any monies owing to either party shall be paid within thirty (30) days of contract termination.

5. INSURANCE

Contractor shall maintain in force for the duration of this contract the insurance coverage specified below. Each policy required by these provisions shall be written as a primary policy, not contributing with or in excess of any coverage which College may carry. A copy of each policy or a certificate satisfactory to College shall be submitted to College prior to commencement of the work each year. Unless otherwise specified, each Certificate of Insurance shall show an insurance carrier licensed to do business in the State of Oregon and shall contain an endorsement entitling College to not less than 30 days prior written notice of any material change, non-renewal or cancellation.

The adequacy of all insurance required by these provisions shall be subject to approval by the College. Failure to maintain any insurance coverage required by this contract shall be cause for immediate termination of this contract by College.

6. COMPREHENSIVE GENERAL LIABILITY

The Contractor shall maintain a broad form comprehensive general liability and automobile liability insurance policy with coverage of not less than $2,000,000 combined single limit per occurrence, with aggregate of $2,000,000 for bodily injury, personal injury or property damage. Such policy shall contain a contractual liability endorsement naming College as an additional insured, in a form satisfactory to College, and shall expressly provide that the interest of College shall not be affected by Contractor's breach of policy provisions.

7. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE

Contractor shall maintain a current policy of workers' compensation and employers' liability coverage. Contractor shall comply with the Oregon Workers' Compensation law (ORS

656) by qualifying as a carrier-insured employer or as a self-insured employer and shall strictly comply with all other applicable provisions of such law. Contractor shall provide College with such further assurances as College may require from time-to-time that Contractor is in compliance with these workers' compensation coverage requirements and the workers' compensation law.

8. LIMITATION OF LIABILITY

The Contractor shall not be liable for failure to perform its obligations herein when such failure is unequivocally the result of acts beyond the Contractor's control (force majeure);

some, but not all, such acts are acts of God or of the public enemy, acts of local, state or federal government in either their sovereign or contractual capacity, fires, floods, civil disobedience, strikes, lock-outs, freight embargoes, inclement weather, errors or defects in the data supplied by the College, or other such failures and shortcomings.

9. SUBCONTRACTING AND ASSIGNMENT

Contractor shall NOT subcontract any work under this contract or assign this contract, in whole or in part, or any right or obligation hereunder, without College's prior written approval. Contractor shall require any approved subcontractor or assignee to agree, as pertains to the portion subcontracted or assigned, to comply with all obligations specified in this contract. Notwithstanding College's approval of a subcontractor or assignee, Contractor shall remain obligated for full performance of this contract and College shall incur no obligation to any subcontractor or assignee.

By submitting a proposal, the proposer certifies that it has not discriminated and will not discriminate, in violation of ORS 279A.110, against any disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055

10. DISCRIMINATION

The Contractor agrees not to discriminate against any client, employee or applicant for employment or for services, because of race, creed, color, national origin, gender, ethnic background, or age with regard to, but not limited to, the following: Employment upgrading, demotion or transfer; Recruitment or recruitment advertising; Layoffs or termination; Rates of pay or other forms of compensation; Selection for training; Rendition of services. It is further understood that any Contractor who is in violation of this clause shall be barred forthwith from receiving awards of any kind from the College, unless a satisfactory showing is made that discriminatory practices have terminated and that a recurrence of such acts is unlikely.

11. NOTICES

Notices in compliance with this contract shall be deemed given when personally delivered or upon deposit in the United States mail, postage fully prepaid, certified, and return receipt requested, addressed to:

College: Address on Cover of this RFP Contractor: Address given in Response Documents to RFP

12. CONTRACT ENGAGEMENT TERM AND CONDITIONS THERETO

MHCC will award to a single contractor as a result of this RFP. The initial contract term will be for a period of 1 year from the date of award. MHCC reserves the right to extend the contract award as a result of this RFP for 4 additional years.

The annual contract shall be renewed each year by Purchase Order. In every case, the enabling Purchase Order shall incorporate this document in its entirety, by reference, the Contractor's response submitted in answer to the invitation herein, and any other modifying documents such as cumulative change orders, addenda and renegotiated fee schedules.

These documents, in their entirety, shall be known as the contract documents and shall, in their entirety, state and control the activities of the parties to this contract.

13. CONTRACT TERMINATION CONDITIONS

Notwithstanding other portions of this agreement, this contract may be terminated if any of the following actions take place:

a. The Contractor is no longer qualified to provide the services described herein in the State of Oregon;

b. Any suit is filed against the College regarding the Contractor's performance, which, in the opinion of a neutral third-party attorney, is significant and substantive and has a reasonable likelihood of success;

c. The Contractor engages in anti-competitive activities such as blocking competition, displays of favoritism, improper patronage, or any other activities which, in the sole judgment of the College, are not in concert with the mission and scope of work stated above;

d. Failure to reach agreement on subsequent-year fees

e. Other valid reasons, for example, may be for lack of funds, for unacceptable performance of the Contractor, for lapse of required services provision, for lapse of required registrations or insurance coverage, or for any other documentable reason.

The contract may be canceled by the delivery of a certified letter from the President of the

College, at his or her sole discretion, giving thirty calendar days' notice of intent to cancel.

The notice shall give reason for termination of the contract. At the end of the thirty day period, if the notice is not rescinded by certified or registered mail from the President, the contract shall be deemed to have been canceled.

14. RATE AND FEE CHANGES

Any proposed new rates or fees shall be submitted to the College by the Contractor for review, negotiation and finalization. If agreement is not reached within 30 days, the College may, at its sole discretion, solicit proposals for the services stated herein from other Contractors and, at its sole option, terminate the agreement on the basis of inability to reach an agreement on remuneration.

15. EMPLOYMENT RELATIONS

Contractor shall be solely responsible for its own employment relations with any trade or union and their representatives and shall negotiate and adjust, in good faith, any and all disputes arising out of Contractor's operations with employees and/or unions representing its employees. Contractor shall comply with all federal, state and local laws, policies, rules and regulations concerning employment and labor relations

V PROPOSAL REQUIREMENTS, EVALUATION, AND AWARD

1. PROPOSAL REQUIREMENTS

Proposals must be submitted to provide all requested services described herein. As a minimum, the proposal in letter form should include the following information:

A. An overall introduction to the proposal, including a statement of your understanding of the services to be provided;

B. Qualifications to perform the work.

C. List of clients during the last 3 years for whom the contractor has provided similar service. List should include contact name and telephone number.

D. Fees and cost;

2. EVALUATION AND SELECTION PROCESS

Phase One: Pass/Fail Analysis Proposals will initially be reviewed by the Purchasing Agent and separated into two categories “pass” and “fail”. Only those proposals which “pass” will be eligible for committee review and evaluation. Those proposals which “fail” will be withdrawn from consideration. To “pass” the initial review, firms must:

• Submit proposals (delivered) by the deadline to the address listed on the first page.

• Submit proposals in the correct quantity as specified in section I, “Introduction”

Phase Two: Evaluation During the technical evaluation of all qualifying proposals, the primary factors which will be considered within the category of “responsible” include (but are not limited to):

A. A clear understanding of the work to be performed, demonstrated by the comprehensiveness and appropriateness of the proposal;

B. The proposer’s ability to undertake a contract of the size indicated and to complete the work in a timely manner, as demonstrated by the size and organizational structure of the proposer, as well as prior experience;

C. Specific prior experience with this type of service

D. Qualifications of staff, Phase Three: Selection of Finalists The ranked proposals will be considered during the next phase of the evaluation. The top two ranked Proposers will be considered finalists.

• Interviews of the finalist will be held at the discretion of the committee; site visits to the current offices and or operations of the finalists may be undertaken and references may be evaluated by various means. If an interview stage is not conducted by the selection committee, the highest ranking proposal will be recommended for award.

• Following consideration of all aspects of the submittals, interviews (if conducted), reference queries and other information, final scores will be assigned by the evaluation committee in the format of the Typical Analysis Sheet (Appendix B). Ranking will be upon those final scores

The committee will submit its evaluation of the selected top-ranked Proposers to the College President. If approved, a recommendation will be submitted to the Board of Education, usually resulting in award of the contract to the selected top-ranked Proposers. The awarding of contracts will be at the sole discretion of the College President and Board of Education.

3. WHOLE DOLLARS CONSIDERED ONLY

Throughout the proposal analysis only whole dollar amounts shall be considered. Where proposal amounts show fractions of dollars i.e., pennies, the fractional amount shall be disregarded without rounding. Any ranking involving fees and/or costs shall be based upon the truncated whole dollar amount; that is, upon that portion to the left of the decimal point only, as presented by the Proposer.

4. PAYMENT

Payment will be in lump sum for each monthly invoice within thirty (30) days following receipt and approval of a valid invoice. A valid invoice is understood to be an invoice on which all service requiring payment are shown as line items, including the substantiation of requested payments, purchase order number and address to which the payment is to be sent.

VI SPECIFIC PROPOSAL CONTENT

In addition to the proposal form (Appendix C), the following information shall be submitted by the proposer and analyzed by the College in accordance with the standards set forth directly above:

1. Transmittal Letter

The transmittal letter shall not be more than two (2) pages in length and shall address the proposer’s understanding of the objective of the services to be provided.

2. Summary of Proposers Qualifications / Reference Check

In a brief summary, state, in general terms:

• The Proposer’s overall qualifications to perform the work described in this solicitation

• Provide an overview of the firm’s history, size, and services offered

• Describe any processes, policies, procedures, and/or philosophies that differentiate the Proposer’s firm from others.

Separate from the summary; describe three (3) services similar to the one described in this solicitation.

Please provide a name, title, and telephone number of the official who may be contacted as a reference for the completed work stated above.

3. Personnel Performing Services

In a brief summary, state, in general terms:

• The overall qualifications

• Describe any processes, policies, procedures, and/or philosophies that differentiate the Proposer’s personnel from others.

Separate from the summary, in resume format, describe the experience, expertise, education, and any other pertinent information of those key personnel assigned to fulfill the requirements of this solicitation. Specify individuals involved in fieldwork and to what extent.

The firm shall include a statement that personnel assigned to fulfill requirements of this solicitation are licensed by the State of Oregon.

5. Fee Proposal

Please fill out Exhibit C. A schedule of incremental and hourly rates of all employees of the firm who will work on MHCC matters must be submitted as part of the proposal. The rates provided should reflect the rates to be charged for each year covered by the proposal.

7. Insurance

As identified in Section IV. provide copies of documentation verifying insurance requirements.

9. Proposal Structure

Submit proposals with clear divisions between each section.

Structure the submittal in the following order:

Transmittal Letter Proposal Form & General Information (Page 14) Answer to questions (page 13) Proposer’s Reference (Page17) Fee Proposal (Page 19)

Typical Analysis Sheet

NAME OF PROPOSER: DATE:

NAME OF EVALUATOR:

1) Pass/Fail Firm & Proposal Checklist

Yes No On-Time ( ) ( )

Correct Quantity ( ) ( )

If proposal does not “pass”, no further consideration will be given

2) Scoring / Points

A maximum of points will be assigned to each category by each scorer where the highest score is the most desirable score.

Written Reponses to questions on page ( 14 ) { 45 Points }

References {15 Points}

Proposed Price {40 Points}

5) Comments on Proposal, Costs, References, Exceptions, services and other related issues

Questions

Please answer all of the following questions in the same order:

A. How many years of experience does your company have in providing the services covered in this

RFP?

B. The ultimate goal of this RFP is for the college to ensure a clean and sanitary classroom. What is the strategy and means of accomplishing consistent and reliable janitorial service to the sites requested?

C. The primary point of contact between the contactor and the College will be the Facilities

Operations Manager. In the event that the Manager comes to your company with complaints from staff, what does you company propose as a means to address the complaints?

D. In the event that some of your company’s crew are absent from work, what sort of backup plan would be in place to ensure that Head Start sites still receive cleaning services?

E. Is your company able to invoice the billing for services as described herein?

F. In the event the College adds additional sites, is your company able to accommodate an increase in workload?

G. Please describe and define how your company trains staff for both client delivery and required skill sets. Please differentiate hard and soft skill capability as they pertain to janitorial services offerings.

H. Describe your staffing plan, including the number and type of resource assigned to each location, and the names and relevant experience of each resource.

I. Is any portion or all responsibilities will be outsourced? If so, please provide supplier(s) and detail the management of the applicable supplier(s).

J. How do does your company manage risks to the organization and customer base?

K. How do you maintain excellent customer service?

PROPOSAL FORM & GENERAL INFORMATION

The Proposer makes the following statements and representations as part of the proposal:

CORPORATE HEAD OFFICES

PROPOSER NAME:

PROPOSER ADDRESS:

TELEPHONE: FAX NUMBER:

LOCAL OFFICES

(To be used For All Legal And Contractual Correspondence)

PROPOSER NAME:

PROPOSER ADDRESS:

TELEPHONE: FAX NUMBER:

FIRM INFORMATION

1) Federal Taxpayer ID Number (or Social Security Number if not a Corporation)

2) How long has the Proposer been in business? Under which names?

Please indicate whether your business is certified under ORS 200.055 as any of the following:

☐ Minority-Owned Business ☐ Woman-Owned Business ☐ Emerging Small Business ☐ Service-Disabled Veteran Owned Business ☐ Disadvantaged Business Enterprise

EXCEPTIONS & RESIDENCY

1) Are there exceptions to the work scope or specifications in this proposal (circle one)?

YES NO

Exceptions to any of the specifications or requirements shall be noted in writing, and attached to this Proposal Form when submitted. By taking exceptions and clearly stating them in writing on a separate sheet of paper headed Exceptions and showing the solicitation number and the Proposer’s Name, and by offering alternates to replace the excepted requirements with clear pricing options corresponding to each exception taken, the Proposer may still compete in the solicitation. The College shall be the sole judge of the acceptability of any exceptions. In the absence of exceptions, the proposal shall be for all professional services precisely as specified.

2) Is the Proposer an Oregon resident (circle one)?

YES NO

Oregon Resident, per ORS 279.029, means a Proposer that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the proposal, has a business address in this state and has stated on this form that the Proposer is an “Oregon resident”.

ADDENDA ACKNOWLEDGEMENT

The Proposer hereby acknowledges receipt of the following Addenda related to the subject solicitation documents (circle all received):

/ NONE / 1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10 /

The undersigned hereby submits this Proposal to furnish all material and labor as indicated and agrees to be bound by the following documents: Invitation for Sealed Proposals, Instructions and Supplementary Instructions to Proposers, General and Supplementary Conditions, Specifications, Proposal Form, Exceptions which are acceptable to the College.

CERTIFICATIONS

Non-Collusion

The undersigned Proposer hereby certifies that it, its officers, partners, owners, agents, representatives, employees and parties in interest, including the affiant, has not in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Proposer, potential Proposer, firm or person, in connection with this solicitation, to submit a collusive or sham bid, to refrain from bidding, to manipulate or ascertain the price(s) of other Proposers or potential Proposers, or to secure through any unlawful act an advantage over other Proposers or the college.

The prices submitted herein have been arrived at in an entirely independent and lawful manner by the Proposer without consultation with other Proposers or potential Proposers or foreknowledge of the prices to be submitted in response to this solicitation by other Proposers or potential Proposers on the part of the Proposer, its officers, partners, owners, agents, representatives, employees or parties in interest, including the affiant.

Conflict Of Interest

The undersigned Proposer and each person signing on behalf of the Proposer certifies, and in the case of a sole proprietorship, partnership or corporation, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of their knowledge and belief, no member of the Mt. Hood Community College Board of Education or college officer, employee, or person, whose salary is payable in whole or in part by Mt. Hood Community College, has a direct or indirect financial interest in the award of this Proposal, or in the services to which this Proposal relates, or in any of the profits, real or potential, thereof.

SIGNATURE BLOCK

Company Name:

Signer’s Mailing Address:

Signer’s City/State/Zip:

Signer’s Telephone Number:

Signer’s Facsimile Number:

Signer's Name (Printed):

Signer's Title:

Signature:

Date:

REFERENCE FORM

Provide three references for whom you provided similar services as those described in this request for bids.

Client Name:

Address:

Contact Name:

Title:

Phone Number:

Dates of Service(s):

Exhibit A Routine Cleaning

Location Address Cleaning Hours

Days of the Week

Months of the year

Main Campus 26000 SE Stark St.

Gresham, OR 97030

Starting from 6:00 PM until

6:00 AM

Mon-Sunday per calendar attached

From September Through June only

Bruning 1484 NW Civic Dr.

Gresham, OR 97030

Starting from 6:00 PM until

6:00 AM

Mon-Sunday per calendar attached

From September Through June only

Maywood 10100 NE Prescott St Portland, OR 97220

Starting from 6:00 PM until

6:00 AM

Mon-Sunday per calendar attached

From September Through June only

Exhibit C Fee Proposal

Service Location

Janitorial Services Price per day of service

Main Campus $

Bruning $

Maywood $