FAC116 Bidder Response Form.xlsx
XLSX spreadsheet 213 KB Posted
- Solicitation number
- BD-21-1080-OSD03-SRC3-55080
- Issued by
- Massachusetts
About this file
This document is the Bidder Response Form for the FAC116 Lawns and Grounds Equipment, Parts and Services contract opportunity issued by the Commonwealth of Massachusetts. The contract covers a wide range of lawn and grounds equipment including agricultural tractors, lawnmowers, utility vehicles, handheld power equipment, snowblowers, specialty wheeled equipment, utility trailers, and commercial grade battery electric lawn equipment. Bidders may respond to one or multiple categories and must provide details such as manufacturer discounts, availability of extended warranties, and any additional volume, tiered, or dock delivery discounts. Bidders must also provide company information, references, and geographic service areas. The contract term is undisclosed.
The pricing will be based on percentage discounts off MSRP or list price, with all products requiring a minimum 1-year factory warranty. Bidders may also offer equipment leasing options across the various equipment categories. No information is provided on any incumbent vendors, funding sources, or set-asides for this contract opportunity.
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Other files
| File | Type | Posted |
|---|---|---|
| FAC116 Final 2-2-2021.docx | DOCX document | |
| StandardContractForm.pdf | ||
| FAC116 EPP Plan Form.docx | DOCX document | |
| Creating a Quote in CommBuys Job Aid.pdf | ||
| Intent to post lawn and grounds fac116 10-19-20.docx | DOCX document | |
| FAC116 Bidder Submission Checklist.xlsx | XLSX spreadsheet | |
| FAC116 Intent to Award Notification.pdf | ||
| FAC116 PPD Form~1.docx | DOCX document | |
| FAC116 SDP Form 1~1.docx | DOCX document | |
| CommonwealthTermsAndConditions~2.pdf |
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Text version
INSTRUCTIONS
NOTE TO BIDDER:
This is the Bidder Response Form for the FAC116 Lawn and Grounds Equipment RFR. Use the tabs below to move through each portion of the response form. Bidders must complete the "Bidder Information" tab, "Bidder References" tab, and the category tab(s) for any category being bid. Failure to provide all of the requested information may result in your response being disqualified. Any questions must be posted to COMMBUYS through the “Bid Q&A” tab.
Bidder Information
| FAC116: Lawns and Grounds Equipment, Parts and Services |
| BIDDER RESPONSE FORM - BIDDER INFORMATION |
| Bidder must respond to all questions in the 9 sections below unless stated otherwise. |
0 Each gray box is a response field Example: Company Name, Inc.
| 1. Bidder Information (type answers into the outlined boxes below) | |
| Company Name: | Years in Business: |
| Company Address: | Days/Hours of Operation: |
| Company Phone (toll-free): | Company Website (optional): |
| Company Email: |
2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable)
Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the FAC116 Contract Manager.
| Name | Phone | ||
| Primary Account Manager: | |||
| Reporting Contact (if not primary): | |||
| Admin Fee Contact (if not primary): | |||
| Customer Contact (if not primary): |
| 3. Emergency Contact Person (provide a contact who can be available 24 hours a day or as close to 24 hours as possilbe) | |||
| Name | Phone | ||
| Emergency Contact Person: |
| 4. Categories Being Bid (answer Yes/No or mark "X" - Bidder may respond to one or multiple categories) |
| Category 1 - Agricultural Tractors, Loaders and Related Accessories: |
| Category 2 - Lawnmowers and Related Accessories: |
| Category 3 - Utility Vehicles, Golf Carts, Snowmobiles and Related Accessories: |
| Category 4 - 2 Cycle/4 Cycle Handheld Power Equipment: |
| Category 5 - Snow Blowers and Related Accessories: |
| Category 6 - Specialty Wheeled Power Equipment: |
| Category 7 - Utility Trailers and Related Accessories: |
| Category 8 - Commercial Grade Battery Electric Lawn Equipment : |
| Category 9 - Equipment Leasing for Categories 1-8 : |
| 5. Bidder Financial Information (state your total annual gross revnue for each of the following calendar years) | ||
| 2019 | 2020 | |
| Total Annual Gross Revnue: |
| 6. Is your company compliant with both state and federal taxes? |
| Answer (Yes/No): |
7. Geographic Service (answer Yes/No or mark "X")
Bidders must respond to indicate what type of geographic service they will offer on contract. It is desired that vendors awarded to FAC116 can service all of the Commonwealth and its islands. Responses will still be considered from Bidders who cannot.
| Statewide Service (with islands): | |
| Region 1: | Berkshire, Franklin, Hampden and Hampshire Counties |
| Region 2: | Worcester County |
| Region 3: | Essex and Middlesex Counties |
| Region 4: | Norfolk and Suffolk County |
| Region 5: | Barnstable, Bristol, Dukes, Nantucket and Plymouth Counties |
| A full list of individual muncipalities located within each county can be found here: |
| https://www.sec.state.ma.us/cis/cisctlist/ctlistcoun.htm |
Bidder References
| FAC116: Lawns and Grounds Equipment, Parts and Services |
| BIDDER RESPONSE FORM - BIDDER REFERENCES |
| Bidder must submit a minimum of 3 company references from an institutional account or from the largest 3 customers in MA if available. |
0 Each gray box is a response field Example: Company Name, Inc.
Reference Company/Entity Name Contact Person Phone Email
Category 1 Tractors and Loaders
| FAC116: Lawns and Grounds Equipment, Parts and Services |
| CATEGORY 1 - Agricultural Tractors, Loaders and Related Accessories |
| Bidder must follow instructions below and fill out each line with the manufacturer name, the ceiling discount %, answer if extended warranties are available, and provide additional discount information. |
List each manufacturer or manufacturer/model line if different discount %
Respond as text. Respond with your "ceiling price" discount for the manufacturer/model line. This will be the price you cannot exceed on contract if awarded.
Respond as a percentage off of MSRP or List. Bidders must confirm if they are responding with a discount off of MSRP or List pricing.
Respond as "MSRP" or "LIST." All products must come with a minimum 1-year factory warranty. Bidders may offer Extended Warranties.
Respond "Yes" or "No." Bidders are are encouraged to offer additional discounts, such as offering volume discounts, tiered discounts, and dock delivery discounts. Bidders may respond with additional discount information in the three columns below. Bidders should provide details for the quantities needed to obtain a volume or tiered discount. Bidders should respond with a percentage for a dock delivery discount. Bidders may leave this section blank if they are not able to offer additional discounts.
Respond with discount information.
| Manufacturers | Discount % | MSRP/List | Extended Warranty Available | Additional Discounts Available: | ||
| Volume Discounts | Dock Delivery Discount | Tiered Discounts |
Service Labor Rates
| Respond "Yes" or "No." | Respond with $ Hourly Rates | Respond with $ Hourly Rates | Respond any relevant information. | |
| Service/Labor Offered? | Current Rates | Discounted Rates | Notes |
Category 2 Lawnmowers
| FAC116: Lawns and Grounds Equipment, Parts and Services |
| CATEGORY 2 - Lawnmowers and Related Accessories |
| Bidder must follow instructions below and fill out each line with the manufacturer name, the ceiling discount %, answer if extended warranties are available, and provide additional discount information. |
List each manufacturer or manufacturer/model line if different discount %
Respond as text. Respond with your "ceiling price" discount for the manufacturer/model line. This will be the price you cannot exceed on contract if awarded.
Respond as a percentage off of MSRP or List. Bidders must confirm if they are responding with a discount off of MSRP or List pricing.
Respond as "MSRP" or "LIST." All products must come with a minimum 1-year factory warranty. Bidders may offer Extended Warranties.
Respond "Yes" or "No." Bidders are are encouraged to offer additional discounts, such as offering volume discounts, tiered discounts, and dock delivery discounts. Bidders may respond with additional discount information in the three columns below. Bidders should provide details for the quantities needed to obtain a volume or tiered discount. Bidders should respond with a percentage for a dock delivery discount. Bidders may leave this section blank if they are not able to offer additional discounts.
Respond with discount information.
| Manufacturers | Discount % | MSRP/List | Extended Warranty Available | Additional Discounts Available: | ||
| Volume Discounts | Dock Delivery Discount | Tiered Discounts |
Service Labor Rates
| Respond "Yes" or "No." | Respond with $ Hourly Rates | Respond with $ Hourly Rates | Respond any relevant information. | |
| Service/Labor Offered? | Current Rates | Discounted Rates | Notes |
Category 3 Utility Vehicles
| FAC116: Lawns and Grounds Equipment, Parts and Services |
| CATEGORY 3 - Utility Vehicles, Golf Carts, Snowmobiles and Related Accessories |
| Bidder must follow instructions below and fill out each line with the manufacturer name, the ceiling discount %, answer if extended warranties are available, and provide additional discount information. |
List each manufacturer or manufacturer/model line if different discount %
Respond as text. Respond with your "ceiling price" discount for the manufacturer/model line. This will be the price you cannot exceed on contract if awarded.
Respond as a percentage off of MSRP or List. Bidders must confirm if they are responding with a discount off of MSRP or List pricing.
Respond as "MSRP" or "LIST." All products must come with a minimum 1-year factory warranty. Bidders may offer Extended Warranties.
Respond "Yes" or "No." Bidders are are encouraged to offer additional discounts, such as offering volume discounts, tiered discounts, and dock delivery discounts. Bidders may respond with additional discount information in the three columns below. Bidders should provide details for the quantities needed to obtain a volume or tiered discount. Bidders should respond with a percentage for a dock delivery discount. Bidders may leave this section blank if they are not able to offer additional discounts.
Respond with discount information.
| Manufacturers | Discount % | MSRP/List | Extended Warranty Available | Additional Discounts Available: | ||
| Volume Discounts | Dock Delivery Discount | Tiered Discounts |
Service Labor Rates
| Respond "Yes" or "No." | Respond with $ Hourly Rates | Respond with $ Hourly Rates | Respond any relevant information. | |
| Service/Labor Offered? | Current Rates | Discounted Rates | Notes |
Category 4 2 & 4 Cycle Equip.
| FAC116: Lawns and Grounds Equipment, Parts and Services |
| CATEGORY 4 - 2 Cycle & 4 Cycle Handheld Power Equipment and Related Accessories |
| Bidder must follow instructions below and fill out each line with the manufacturer name, the ceiling discount %, answer if extended warranties are available, and provide additional discount information. |
List each manufacturer or manufacturer/model line if different discount %
Respond as text. Respond with your "ceiling price" discount for the manufacturer/model line. This will be the price you cannot exceed on contract if awarded.
Respond as a percentage off of MSRP or List. Bidders must confirm if they are responding with a discount off of MSRP or List pricing.
Respond as "MSRP" or "LIST." All products must come with a minimum 1-year factory warranty. Bidders may offer Extended Warranties.
Respond "Yes" or "No." Bidders are are encouraged to offer additional discounts, such as offering volume discounts, tiered discounts, and dock delivery discounts. Bidders may respond with additional discount information in the three columns below. Bidders should provide details for the quantities needed to obtain a volume or tiered discount. Bidders should respond with a percentage for a dock delivery discount. Bidders may leave this section blank if they are not able to offer additional discounts.
Respond with discount information.
| Manufacturers | Discount % | MSRP/List | Extended Warranty Available | Additional Discounts Available: | ||
| Volume Discounts | Dock Delivery Discount | Tiered Discounts |
Service Labor Rates
| Respond "Yes" or "No." | Respond with $ Hourly Rates | Respond with $ Hourly Rates | Respond any relevant information. | |
| Service/Labor Offered? | Current Rates | Discounted Rates | Notes |
Category 5 Snowblowers
| FAC116: Lawns and Grounds Equipment, Parts and Services |
| CATEGORY 5 - Snowblowers and Related Accessories |
| Bidder must follow instructions below and fill out each line with the manufacturer name, the ceiling discount %, answer if extended warranties are available, and provide additional discount information. |
List each manufacturer or manufacturer/model line if different discount %
Respond as text. Respond with your "ceiling price" discount for the manufacturer/model line. This will be the price you cannot exceed on contract if awarded.
Respond as a percentage off of MSRP or List. Bidders must confirm if they are responding with a discount off of MSRP or List pricing.
Respond as "MSRP" or "LIST." All products must come with a minimum 1-year factory warranty. Bidders may offer Extended Warranties.
Respond "Yes" or "No." Bidders are are encouraged to offer additional discounts, such as offering volume discounts, tiered discounts, and dock delivery discounts. Bidders may respond with additional discount information in the three columns below. Bidders should provide details for the quantities needed to obtain a volume or tiered discount. Bidders should respond with a percentage for a dock delivery discount. Bidders may leave this section blank if they are not able to offer additional discounts.
Respond with discount information.
| Manufacturers | Discount % | MSRP/List | Extended Warranty Available | Additional Discounts Available: | ||
| Volume Discounts | Dock Delivery Discount | Tiered Discounts |
Service Labor Rates
| Respond "Yes" or "No." | Respond with $ Hourly Rates | Respond with $ Hourly Rates | Respond any relevant information. | |
| Service/Labor Offered? | Current Rates | Discounted Rates | Notes |
Category 6 Specialty Equip.
| FAC116: Lawns and Grounds Equipment, Parts and Services |
| CATEGORY 6 - Specialty Wheeled (and Towed) Power Equipment and Related Accessories |
| Bidder must follow instructions below and fill out each line with the manufacturer name, the ceiling discount %, answer if extended warranties are available, and provide additional discount information. |
List each manufacturer or manufacturer/model line if different discount %
Respond as text. Respond with your "ceiling price" discount for the manufacturer/model line. This will be the price you cannot exceed on contract if awarded.
Respond as a percentage off of MSRP or List. Bidders must confirm if they are responding with a discount off of MSRP or List pricing.
Respond as "MSRP" or "LIST." All products must come with a minimum 1-year factory warranty. Bidders may offer Extended Warranties.
Respond "Yes" or "No." Bidders are are encouraged to offer additional discounts, such as offering volume discounts, tiered discounts, and dock delivery discounts. Bidders may respond with additional discount information in the three columns below. Bidders should provide details for the quantities needed to obtain a volume or tiered discount. Bidders should respond with a percentage for a dock delivery discount. Bidders may leave this section blank if they are not able to offer additional discounts.
Respond with discount information.
| Manufacturers | Discount % | MSRP/List | Extended Warranty Available | Additional Discounts Available: | ||
| Volume Discounts | Dock Delivery Discount | Tiered Discounts |
Service Labor Rates
| Respond "Yes" or "No." | Respond with $ Hourly Rates | Respond with $ Hourly Rates | Respond any relevant information. | |
| Service/Labor Offered? | Current Rates | Discounted Rates | Notes |
Category 7 Utility Trailers
| FAC116: Lawns and Grounds Equipment, Parts and Services |
| CATEGORY 7 - Utility Trailers and Related Accessories |
| Bidder must follow instructions below and fill out each line with the manufacturer name, the ceiling discount %, answer if extended warranties are available, and provide additional discount information. |
List each manufacturer or manufacturer/model line if different discount %
Respond as text. Respond with your "ceiling price" discount for the manufacturer/model line. This will be the price you cannot exceed on contract if awarded.
Respond as a percentage off of MSRP or List. Bidders must confirm if they are responding with a discount off of MSRP or List pricing.
Respond as "MSRP" or "LIST." All products must come with a minimum 1-year factory warranty. Bidders may offer Extended Warranties.
Respond "Yes" or "No." Bidders are are encouraged to offer additional discounts, such as offering volume discounts, tiered discounts, and dock delivery discounts. Bidders may respond with additional discount information in the three columns below. Bidders should provide details for the quantities needed to obtain a volume or tiered discount. Bidders should respond with a percentage for a dock delivery discount. Bidders may leave this section blank if they are not able to offer additional discounts.
Respond with discount information.
| Manufacturers | Discount % | MSRP/List | Extended Warranty Available | Additional Discounts Available: | ||
| Volume Discounts | Dock Delivery Discount | Tiered Discounts |
Service Labor Rates
| Respond "Yes" or "No." | Respond with $ Hourly Rates | Respond with $ Hourly Rates | Respond any relevant information. | |
| Service/Labor Offered? | Current Rates | Discounted Rates | Notes |
Category 8 Battery Equipment
| FAC116: Lawns and Grounds Equipment, Parts and Services |
| CATEGORY 8 - Commercrial Grade Battery Electric Lawn Equipment and Related Accessories |
| Bidder must follow instructions below and fill out each line with the manufacturer name, the ceiling discount %, answer if extended warranties are available, and provide additional discount information. |
List each manufacturer or manufacturer/model line if different discount %
Respond as text. Respond with your "ceiling price" discount for the manufacturer/model line. This will be the price you cannot exceed on contract if awarded.
Respond as a percentage off of MSRP or List. Bidders must confirm if they are responding with a discount off of MSRP or List pricing.
Respond as "MSRP" or "LIST." All products must come with a minimum 1-year factory warranty. Bidders may offer Extended Warranties.
Respond "Yes" or "No." Bidders are are encouraged to offer additional discounts, such as offering volume discounts, tiered discounts, and dock delivery discounts. Bidders may respond with additional discount information in the three columns below. Bidders should provide details for the quantities needed to obtain a volume or tiered discount. Bidders should respond with a percentage for a dock delivery discount. Bidders may leave this section blank if they are not able to offer additional discounts.
Respond with discount information.
| Manufacturers | Discount % | MSRP/List | Extended Warranty Available | Additional Discounts Available: | ||
| Volume Discounts | Dock Delivery Discount | Tiered Discounts |
Service Labor Rates
| Respond "Yes" or "No." | Respond with $ Hourly Rates | Respond with $ Hourly Rates | Respond any relevant information. | |
| Service/Labor Offered? | Current Rates | Discounted Rates | Notes |
Category 9 Leasing
| FAC116: Lawns and Grounds Equipment, Parts and Services |
| CATEGORY 9 - Equipment Leasing for Categories 1-8 |
| Bidder must follow instructions below and fill out each line with the category number, manufacturer name, monthly lease rate and other relevant information. |
Enter the category number from the list on the right that leased equipment falls under.
Respond as text. (For example, "Category 1", etc.) List each manufacturer or manufacturer/model line available for lease.
Respond as text. Respond with the monthly lease rate. This will be the price you cannot exceed on contract if awarded.
Respond as a dollar monthly rate. Enter any relevant information.
Respond as text. Bidders are are encouraged to offer additional discounts, such as offering volume discounts, tiered discounts, and dock delivery discounts. Bidders may respond with additional discount information in the three columns below. Bidders should provide details for the quantities needed to obtain a volume or tiered discount. Bidders should respond with a percentage for a dock delivery discount. Bidders may leave this section blank if they are not able to offer additional discounts.
Respond with discount information.
| Category | Manufacturers/Model | Monthly Lease Rate | Notes | Additional Discounts Available: | FAC116 Categories | ||
| Volume Discounts | Dock Delivery Discount | Tiered Discounts | Category 1 - Agricultural Tractors, Loaders and Related Accessories: | ||||
| Category 2 - Lawnmowers and Related Accessories: | |||||||
| Category 3 - Utility Vehicles, Golf Carts, Snowmobiles and Related Accessories: | |||||||
| Category 4 - 2 Cycle/4 Cycle Handheld Power Equipment: | |||||||
| Category 5 - Snow Blowers and Related Accessories: | |||||||
| Category 6 - Specialty Wheeled Power Equipment: | |||||||
| Category 7 - Utility Trailers and Related Accessories: | |||||||
| Category 8 - Commercial Grade Battery Electric Lawn Equipment : |
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