Contractor Logistics Support 12 Months.pdf

Aircraft Parts Contractor Logistics Support

(1 Oct 25 – 30 Sept 26)

DRAFT

Statement of Work

Table of Contents

1.0 INTRODUCTION:

2.0 SCOPE: 3

3.0 OBJECTIVES:

3.1 FAA AIRCRAFT FLEET

3.2 TIMELINES

4.0 REQUIREMENTS:

4.1 LOGISTICS SUPPORT – PARTS ORDERING

4.2 PART CONDITION

4.2.1 New

4.2.2 Unit Exchange

4.2.3 Repair

4.2.4 Overhaul

4.2.5 Serviceable

4.3 PART DOCUMENTATION

4.4 STORAGE

5.0 FAA ACCEPTANCE AND INSPECTION

6.0 PERIOD OF PERFORMANCE:

7.0 INVOICING AND REPORTING:

8.0 DELIVERY/SHIPPING:

AIRCRAFT PARTS

CONTRACTOR LOGISTICS SUPPORT

STATEMENT OF WORK

Flight Program Operations | Aircraft Parts Page 3

1.0 INTRODUCTION:

Flight Program Operations (AJF) is responsible for all aspects of the Federal Aviation Administration (FAA) Flight Program to include Aviation Safety Training, Flight Inspection, Research, Development, Test & Evaluation (RDT&E) Support and Critical Event Response/Transportation.

AJF requires a contract to purchase and unit exchange aircraft parts for its fleet of aircraft to expedite and streamline the process for ordering parts.

AJF requires that the contractor provide aircraft parts IAW Flight Program Operations FAA-approved Continuous Airworthiness Maintenance Program (CAMP).

2.0 SCOPE:

The scope of this requirement requires the Contractor to provide aircraft parts for the FAA fleet, outlined in this contract and IAW the stated timelines. The parts provided will be in a condition of ‘new’ or as a unit exchange in ‘overhauled’ or ‘repaired’ condition depending on the nature of the request.

3.0 OBJECTIVES:

3.1 FAA AIRCRAFT FLEET

• King Air 300

• King Air 360

• Challenger 605

• Beechcraft C90 GTI

3.2 TIMELINES

The timeline(s) for purchases will be complied with as follows: For Aircraft on the Ground (AOG) its Next day first AM, Priority 1 (P1) twenty-four (24) hours, Priority 2 (P2) Forty-eight (48) hours and Priority 5 (P5) routine no later than thirty (30) days.

Any deliveries beyond those stated above require approval by the CO, COR, or designated ordering officer (DOO).

Flight Program Operations | Aircraft Parts Page 4

4.0 REQUIREMENTS:

4.1 LOGISTICS SUPPORT – PARTS ORDERING

The FAA DOO, COR or CO will request a proposal via email, Smartsheet workflow or telephone. If the contractor is going to propose an alternate part or in a condition other than requested, they must immediately contact the DOO, COR, or CO to ensure the FAA will accept a proposal for that part. The contractor will provide a proposal within the timeframe specified in the table below:

Priority Code Proposal Timeline Delivery Timeline AOG 2 hours Next day AM P1 6 hours 24 hours P2 24 hours 48 hours P5 1 week 30 days

All proposals must include cost, delivery, part condition, unit exchange timeline. The FAA will provide at proposal request shipping information. If the contractor requires shipping other than requested, they must submit that in their proposal. If the contractor’s proposal for one transaction is more than $250,000 then approval must be given by the CO. The DOO and COR are not authorized under this contract to approve orders over $250,000.

The contractor proposal must be found to be reasonable by either competition, IAW catalog pricing, or other means to show that the part is at or below market value. The contractor must keep records for each proposal and the methodology that the contractor found the part to be at or below market value. Competitive proposals must show at least two sources, and the lowest price must be chosen. If the part was found to be reasonable based upon catalog pricing, then the contractor’s records must include supporting documentation. If there is a part that has a single source, then the contractor must provide supporting documentation to support current market value or below and must negotiate where possible. Other means to find parts to be reasonable may be accepted by the CO, the contractor must receive approval to utilize any other reasonable determination that is not listed in this SOW.

4.2 PART CONDITION

The items to be furnished hereunder must be overhauled, upgraded, repaired, tested, inspected, and accepted in accordance with the terms and conditions specified in this section.

4.2.1 New

A part offered as “new” must have zero hours and zero cycles in service since time of manufacture, and the internal components must have zero hours and zero cycles in service since time of manufacture.

4.2.2 Unit Exchange

A unit exchange is where a serviceable part is received and installed. The unserviceable part

Flight Program Operations | Aircraft Parts Page 5 is returned for a credit on the serviceable aircraft part. If a new or repairable part is not readily available, the exchanged unit must comply with the information provided as follows:

A part offered as a “Unit Exchange” must:

• be restored by an FAA approved 14 CFR Part 145 Repair Station IAW the Original Equipment Manufacturer (OEM) manual requirements.

• Be restored based on the year/month of the part and have zero time and zero cycles in service since time of restoration.

4.2.3 Repair

A repaired part is one which has been restored to ready for issue condition (by replacing or repairing those components found to be defective, broken, damaged or inoperative during the initial evaluation and troubleshooting phase) and tested IAW the accepted FAA’s GMM.

A part offered as a “Repair” must:

• Be restored by an FAA approved 14 CFR Part 145 Repair Station IAW the OEM manual requirements.

4.2.4 Overhaul

An overhauled part is one which has been disassembled, cleaned, inspected, repaired as necessary (by replacing or repairing all components which have been found to exceed limits established by the repair/overhaul manual) reassembled and tested IAW the SOW and returned to a ready for issue condition.

A part offered as an “Overhaul” must:

• Be restored by an FAA approved 14 CFR Part 145 Repair Station IAW the OEM manual requirements.

4.2.5 Serviceable

A serviceable part is one that conforms to flight safety fulfilling the standard operational requirements which satisfy the indicated specifications and tested IAW the SOW and returned to a ready for issue condition.

A part offered as a “Serviceable” must:

• be restored by an FAA approved 14 CFR Part 145 Repair Station IAW the OEM manual requirements.

• Be restored based on the year/month part is repaired and have zero time and zero cycles in service since time of restoration.

4.3 PART DOCUMENTATION

The Contractor must establish and maintain part documentation for parts, components and materials to show traceability to the Production Approval Holder (PAH), their authorized supplier, or approved repair station. This documentation must be in the form and content described below to ensure airworthiness of the item, and that it is an approved part.

Flight Program Operations | Aircraft Parts Page 6

1) New parts, components, or material acquired must have one of the following:

• A shipping invoice from the PAH that identifies the part.

• Proper identification marking as required (PMA part per 45.15, TSOA part per 21.607).

• A properly executed Maintenance Release or Serviceable Tag for items the Production Approval Holder rebuilds to “0” time condition.

• Packing or invoice sheet from manufacturer that identifies the part as being “new.”

• Interior materials, fabrics, paneling, cushions, etcetera must have flammability certification from an acceptable test facility.

• Any new part, component, or material received that has been superseded or changed to a new part number must have documentation authorizing the change and verification of the interchangeability.

2) Repaired/Overhauled/Unit Exchange parts or components received must have one of the following:

• A properly executed FAA Form 337, Major Repair or Alteration.

• Certificated repair station's approval for return-to-service tag, FAA Form 8130-3, (signed by an authorized individual identifying the part) accompanied with a document identifying the part/component and a description of work performed.

• Non-Parts Manufacturer Approval (PMA) or non-Technical Standard Order Authorization (TSOA) parts/components will have document(s) identifying the item and a description of work performed.

• Documentation from approved European Aviation Safety Agency (EASA) Form 1 (Note: Items repaired and documented on EASA Form 1 must be completed by a FAA certificated foreign repair station).

4.4 STORAGE

The Contractor must provide a properly enclosed environment for core exchange and stock assets as well as ensure the items are not damaged. The Contractor must safeguard that storage conditions are maintained to preserve further usability of the parts and safety. The storage conditions must be clean, well-ventilated and maintained at climate control that minimizes water condensation and in agreement with fire protection regulations.

5.0 FAA ACCEPTANCE AND INSPECTION

The FAA will conduct a receiving inspection on all aircraft parts, components, materials and exchanges IAW GMM 13.6 Receiving Inspection. Any aircraft parts, components, materials and exchanges received in a damaged condition or without proper certification documentation will be recorded and identified to the Contractor for resolution and must be submitted no less than twenty-four (24) hours of inspection. The Contractor must address all discrepant part(s) and provide a

Flight Program Operations | Aircraft Parts Page 7 resolution.

The FAA may perform any necessary inspections, verifications, and evaluations to ascertain conformance to requirements and adequacy of the implementing procedures.

Add in how they should adjust their proposed amounts to actuals where there are changes to the proposal due to unit exchange or another discount that makes the price lower. Adjustment upward is not allowed without DOO, COR or CO approval.

6.0 PERIOD OF PERFORMANCE:

The tentative period of performance (PoP) will be 01 October 2025 – 30 September 2026

7.0 INVOICING AND REPORTING:

The Contractor must submit an invoice biweekly capturing all parts that have been delivered within that period of performance. The invoice must be numbered in contractor format and include the contract number and delivery/task order number and applicable contract line items. The biweekly status report (BSR) must align with and accompany the invoice.

The Contractor’s must provide a biweekly status report (BSR) that documents the ordered and delivered parts applicable to that timeframe. The report must annotate the condition of part and any issues with deliveries and mitigations. The Contractor must submit the report within five (5) days of the first full two weeks after the contract award date and biweekly thereafter to the COR. The report must include, but not limited to an overview of delivered parts, components and materials; work in progress; and any additional information pertinent to the FAA. The report must include a summary of expenditures and show remaining available funds per task order and contract line item. In addition to the BSR the contractor must immediately notify the CO and COR when available funding drops below 25% of the full funded amount or $100,000.

8.0 DELIVERY/SHIPPING:

Unless otherwise indicated, all parts must be delivered to the following:

FAA/OKC Flight Program Operations Oklahoma City Aviation System Standard DOT 6500 S MacArthur BLVD

HGR 9, RM 128

Oklahoma City, OK 73169

If there are special packaging or delivery instructions, each individual request for proposal will provide information otherwise, industry standards apply.