FA9451-17-S-0008_LANCE_BAA_(05_Jan_17).pdf

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FA9451-17-S-0008

BROAD AGENCY ANNOUNCEMENT

FA9451-17-S-0008

Air Force Research Laboratory Directed Energy Directorate

ANNOUNCEMENT OVERVIEW

NAICS CODE: 541712

SIZE STANDARD: 1,000 employees

FEDERAL AGENCY NAME: Air Force Research Laboratory, Directed Energy Directorate, Laser Division (AFRL/RDL)

BROAD AGENCY ANNOUNCEMENT TITLE: Laser Advancements for Next-generation Compact Environments (LANCE)

BROAD AGENCY ANNOUNCEMENT TYPE: Initial announcement

BROAD AGENCY ANNOUNCEMENT NUMBER: FA9451-17-S-0008

PROPOSAL DUE DATE AND TIME: Proposals are due no later than 12:00 p.m., Mountain Standard Time (MST) on 22 February 2017 and delivered to: AFRL Det 8/RVKDL, ATTN: Deborah Moyer, 3550 Aberdeen Avenue, Kirtland AFB, NM 87117- 5773. Proposals received after this due date and time shall be governed by the provisions of the Federal Acquisition Regulation (FAR) 52.215-1(c)(3), Instructions to Offerors – Competitive Acquisitions (JAN 2004). It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered “late”. Note that if offerors utilize commercial carriers in the delivery of proposals, they may not honor time-of-day delivery guarantees on military installations.

Early proposal submission is encouraged.

BRIEF PROJECT DESCRIPTION: This is a Closed One-Step Broad Agency Announcement (BAA) (without Calls) to solicit research proposals for the Air Force Research Laboratory (AFRL), Directed Energy Directorate (RD), Laser Division (RDL) Laser Advancements for Next-generation Compact Environments (LANCE) project.

The objective of LANCE is to perform research and development activities necessary to design, fabricate and deliver a reliable, ruggedized high-power laser (with excellent beam quality and compact design) for integration within an aerodynamic integrating structure for use during flight testing on tactical aircraft for self-defense research during Phase II of the Self-protect High Energy Laser Demonstrator (SHiELD) Advanced Technology Demonstration (ATD).

The Full Text Announcement is included below and is available at FedBizOpps (https://www.fbo.gov) under notice number FA9451-17-S-0008. There will be no other announcement issued for this requirement. Offerors must monitor FedBizOpps in the event this BAA is amended.

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NOTE: CLASSIFIED MATERIAL SHOULD NOT BE INCLUDED IN THE PROPOSAL

AND SHOULD NOT BE SUBMITTED WITH THE PROPOSAL. IF NECESSARY,

CLASSIFIED MATERIAL SHALL BE SUBMITTED AS A SEPARATE ADDENDUM.

SPECIFIC INSTRUCTIONS FOR SUBMITTING A CLASSIFIED ADDENDUM, UP TO

SECRET COLLATERAL, ARE PROVIDED IN SECTION VII. A. 2. OF THE FULL TEXT

ANNOUNCEMENT.

GENERAL INFORMATION: This acquisition is unrestricted. The applicable NAICS code for this BAA is 541712 for Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology), with a size standard of 1,000 employees. This BAA is issued under the provisions of FAR 6.102(d)(2), Use of Competitive Procedures, that provides for the competitive selection of research proposals. Proposals submitted in response to this BAA that are selected for award are considered to be the result of full and open competition and in full compliance with the provisions of PL 98-369, the Competition In Contracting Act of 1984.

SYSTEM FOR AWARD MANAGEMENT REGISTRATION: FAR 52.204-7, System for Award Management (SAM) (OCT 2016) and Defense Federal Acquisition Regulation Supplement (DFARS) 252.204-7007, Annual Representations and Certifications (JAN 2015) Alternate A are hereby incorporated into and will be made a part of any award(s) based on this BAA. Potential offerors are notified that to be eligible for an award they must be registered in SAM and submit annual electronic Representations and Certifications via SAM at https://www.sam.gov. These FAR and DFARS level representations and certifications are required in addition to the representations and certifications specific to this BAA. By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract resulting from this BAA. SAM replaces the Central Contractor Registration (CCR)/FedReg, On-line Representations and Certifications (ORCA) and the Excluded Parties Lists System

(EPLS).

TYPE OF CONTRACT: The Air Force reserves the right to award the contract type under the FAR that is best suited to the nature of research proposed. It is anticipated that an award under this BAA will be a Cost Plus Fixed Fee (CPFF) completion type contract. Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract. No opportunities for assistance instruments, including grants, cooperative agreements, or technology investment agreements exist under this BAA.

ANTICIPATED NUMBER OF AWARDS: The Air Force anticipates awarding one contract. However, the Air Force reserves the right to make multiple awards or no awards pursuant to this BAA. The Air Force also reserves the right to award some, all or none of the proposals.

ESTIMATED PROJECT COST: The estimated ceiling of the contract is $35 million.

FY 17 FY 18 FY 19 FY 20 FY 21 Total $5M $13M $11M $4M $2M $35M

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This project cost is an estimate only and will not be a contractual obligation for funding.

All funding is subject to change due to Government discretion and availability. All potential offerors should be aware that due to unanticipated budget fluctuations, funding may change with little or no notice.

TECHNICAL POINTS OF CONTACT (TPOC):

Dr. Nicholas Morley (Primary)

AFRL/RDLA

Kirtland AFB, NM 87117 Phone: 505-846-0805 Email: nicholas.morley@us.af.mil

Dr. Kevin Hewett (Alternate)

AFRL/RDLA

Kirtland AFB, NM 87117 Phone: 505-853-2684 Email: kevin.hewett@us.af.mil

CONTRACTING POINTS OF CONTACT:

Ms. Luisa A. Martinez-Medina (Primary) Contract Specialist AFRL Det 8/RVKDL Kirtland AFB, NM 87117 Phone: 505-846-6865 Email: luisa.martinez-medina@us.af.mil

Ms. Deborah Moyer (Alternate) Contracting Officer AFRL Det 8/RVKDL Kirtland AFB, NM 87117 Phone: 505-846-2040 Email: deborah.moyer@us.af.mil

BROAD AGENCY ANNOUNCEMENT

FA9451-17-S-0008

Air Force Research Laboratory Directed Energy Directorate

FULL TEXT ANNOUNCEMENT

I. PROJECT DESCRIPTION

A. Overview: The Air Force Research Laboratory (AFRL) Directed Energy Directorate (RD) is interested in receiving proposals for innovative and varying approaches to advance the state-of-the-art and scientific knowledge to develop an electrically powered compact high-power laser in support of the Laser Advancements for Next-generation Compact Environments (LANCE) project under the Self-Protect High Energy Laser Demonstrator (SHiELD) Advanced Technology Demonstration (ATD). The objective of the SHiELD ATD is to develop, demonstrate, and assess a high-power laser system’s effectiveness against tactically relevant airborne threats. In order to achieve this objective, the Government is seeking the technology to design, build, test, and demonstrate a flight-qualified laser weapon system to Technology Readiness Level (TRL) 6; a system demonstration in a relevant (in this case flight representative) environment. This demonstration will be accomplished by engaging a dynamic non-cooperative target from a maneuvering tactical platform in a transonic flight environment. In addition, the effort will include characterization of the supersonic environment, paving the way for a future TRL 6 demonstration in that regime.

The LANCE high-power laser subsystem needs to generate sufficient optical power in a reliable, ruggedized, and compact format capable of integration into the SHiELD aerodynamic structure for flight testing on tactical aircraft at transonic and supersonic speeds. The LANCE project is intended to:

• Develop or enhance innovative state-of-the-art laser designs, fabrication techniques, and operating approaches

• Design and build a high-power laser that minimizes beam quality degradation under the stressing flight conditions of high performance tactical aircraft and meets safety-to-fly airworthiness determination criteria

• Quantify the performance of the subsystem to include key laser parameters (e.g. laser output power, electrical-to-optical efficiency, power stability, beam jitter, irradiance on target) under representative flight conditions

• Support integration and operation of the laser subsystem within the SHiELD aerodynamic integrated structure to support the testing and demonstration schedule

The Government is contemplating a two phase demonstration schedule for the SHiELD ATD. The first phase employs the Beam Control Subsystem (BCS), developed under a separate effort, to be integrated with a low-power laser system in a flight-capable pod. The pod developer will incorporate companion power, thermal management, integrating structure, and system control for system operation. The resultant integrated pod-based low-power system will demonstrate beam control performance in transonic flight, and characterize aero-effects for the supersonic flight regime against a provided beacon source. In the second phase, the high energy laser (HEL), developed under the LANCE effort, will be integrated into the aerodynamic integrating structure along with the BCS and accompanying power and thermal management subsystems, culminating in a laser system demonstration against dynamic non-cooperative targets.

The SHiELD ATD program is comprised of several contractual components;

therefore, significant collaboration between industry partners involved in the effort is essential. LANCE is the third of these procurements and is focused on an innovative laser subsystem. The other four procurements (which are not part of this BAA) will provide the BCS (STRAFE), the aerodynamic integrating structure (LPRD), test support, and Government systems engineering support. Due to these multiple procurements, LANCE offerors should expect to work closely with other contractors to meet the objectives of the SHiELD ATD program.

In accordance with FAR 35.002, Research and Development (R&D) contracts are directed towards objectives for which the work or methods cannot be precisely described in advance. It is difficult to judge the probabilities of success or required effort for technical approaches, some of which offer little or no early assurance of full success. Due to the nature of R&D, improvements in technology may result in possible changes to the contractor’s technical proposal or statement of work, prior to award or after technical performance has commenced. Offerors are advised that additional latitude for changing a contract may exist when the contract is for R&D, noting that the scope of such contracts is often flexible, to all unanticipated changes due to lack of definitiveness of the Government’s objectives.

B. Objectives: The Statement of Objectives (SOO) is included as Attachment 1 to this BAA.

C. Schedule: The anticipated period of performance is 57 months technical effort with an additional 3 months allotted for final reporting. A potential schedule is provided in the SOO as guidance for completion of the project.

D. Deliverables: Deliverables are specified in the SOO.

II. AWARD INFORMATION

A. Type of Contract: The Air Force reserves the right to award the appropriate contract type under the FAR that is best suited to the nature of research proposed. It is anticipated that an award under this BAA will be a Cost Plus Fixed Fee (CPFF) completion type contract. Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract. No opportunities for assistance instruments, including grants, cooperative agreements, or technology investment agreements exist under this BAA.

B. Anticipated Number of Awards: The Air Force anticipates awarding one contract. However, the Air Force reserves the right to make multiple awards or no awards. The Air Force also reserves the right to award some, all or none of the proposals.

C. Estimated Project Cost: The estimated ceiling of the contract is $35 million.

FY 17 FY 18 FY 19 FY 20 FY 21 Total $5M $13M $11M $4M $2M $35M

This project cost is an estimate only and will not be a contractual obligation for funding. All funding is subject to change due to Government discretion and availability. All potential offerors should be aware that due to unanticipated budget fluctuations, funding in any or all areas may change with little or no notice.

III. POINTS OF CONTACT

A. Technical Points of Contact (TPOC):

Dr. Nicholas Morley (Primary)

AFRL/RDLA

Kirtland AFB, NM 87117 Phone: 505-846-0805 Email: nicholas.morley@us.af.mil

Dr. Kevin Hewett (Alternate)

AFRL/RDLA

Kirtland AFB, NM 87117 Phone: 505-843-5071 Email: kevin.hewett@us.af.mil

B. Contracting Points of Contact:

Ms. Luisa A. Martinez-Medina (Primary) Contract Specialist AFRL Det 8/RVKDL Kirtland AFB, NM 87117 Phone: 505-846-6865 Email: luisa.martinez-medina@us.af.mil

Ms. Deborah Moyer (Alternate) Contracting Officer AFRL Det 8/RVKDL Kirtland AFB, NM 87117 Phone: 505-846-2040 Email: deborah.moyer@us.af.mil

C. Ombudsman: Air Force Federal Acquisition Regulation Supplement (AFFARS) 5352.201-9101, Ombudsman (JUN 2016) is hereby incorporated into this BAA and will be made a part of any award based on this BAA. An ombudsman has been appointed to hear and facilitate resolution of concerns from offerors, potential offerors, and others for this acquisition announcement. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements and/or recommendations to the Contracting Officer listed above for resolution. The ombudsman for AFRL is identified below:

Ms. Barbara Gehrs

AFRL/PK

1864 4th Street, Bldg 15, Room 225 Wright-Patterson AFB, OH 45433-7130 Phone: 937-904-4407 Fax: 937-904-7024 Email: barbara.gehrs@us.af.mil

IV. ELIGIBILITY INFORMATION

A. Eligible Offerors/Applicants: All responsible sources capable of satisfying the Government’s objective may submit a proposal. Small Businesses, Historically Black Colleges (HBCU), Minority Institutions (MI), Small Disadvantaged Business (SDB), Woman-Owned Businesses, and Service-Disabled Veteran-Owned Businesses are encouraged to submit proposals; however, no part of this BAA is a set-aside.

B. Cost Sharing or Matching: The Government is not considering a cost sharing or matching arrangement.

C. Federally Funded Research and Development Centers (FFRDCs): The following guidance is provided for Department of Defense (DoD) and Non-DoD sponsored FFRDCs contemplating submitting a proposal (as either a prime, subcontractor or part of a teaming agreement) against this BAA. FAR 35.017- 1(c)(4), Sponsoring Agreements, prohibits a FFRDC from competing with any non-FFRDC in response to a Federal agency request for proposal for other than the operation of an FFRDC. However, there is no regulation prohibiting FFRDCs from responding to solicitations and announcements. If responding to an announcement or solicitation, the FFRDC’s sponsoring agency must make a determination that the effort being proposed falls within the purpose, mission, general scope of effort or special competency of the FFRDC, the work would not place the FFRDC in direct competition with domestic private industry and demonstrate the FFRDC can accept work from other than the sponsor. This information must be included in the proposal. Only after this information is received and reviewed, would a determination be made concerning the FFRDC’s eligibility to receive an award.

Note: DFARS 235.017-1(c)(4) allows DoD-sponsored FFRDCs that function primarily as research laboratories (C3I Laboratory operated by the Institute for Defense Analysis, Lincoln Laboratory operated by Massachusetts Institute of Technology, and Software Engineering Institute operated by Carnegie Mellon), to respond to solicitations and announcements for programs which promote research, development, demonstration, or transfer of technology. Therefore, these three named DoD sponsored FFRDCs may be awarded a contract under a BAA even if they are competing against the private sector.

D. Government Agencies: If a Government agency is interested in performing work, contact the TPOC identified in this BAA (FA9451-17-S-0008, Full Text Announcement, Section III. A.). If those discussions result in a mutual interest to pursue your agency’s participation, the effort will be pursued independently of this BAA.

E. Export Control DD Form 2345 (Militarily Critical Technical Data Agreement):

Information involved in this research effort is subject to U.S. Export Control laws

(International Traffic in Arms Regulation (ITAR) 22 CFR 120-131 or Export Administration Regulations (EAR) 15 CFR 710-774). Foreign participation is prohibited. U.S.-based offerors must disclose any proposed use of foreign nationals (FNs), their country(ies) of origin, the type of visa or work permit possessed, and the statement of work tasks intended for accomplishment by the FN(s). Offerors are advised FNs proposed to perform may be restricted under U.S. Export Control Laws due to the nature of the technical data.

Only offerors who are registered and certified with the Defense Logistics

Services Center (DLSC) and have a legitimate business purpose may participate in this BAA. For further information on the certification process, contact the DLSC at 74 Washington Avenue N., Battle Creek, MI 40917-3084, 1-800-352-3572.

For questions, contact the Defense Logistics Information Service (DLIS) on-line at http://www.dlis.dla.mil/jcp or at DLIS, US/Canada Joint Certification Center, Federal Center, 74 North Washington, Battle Creek, MI 49017-4312, 1-800-352- 3572. DFARS 252.225-7048, Export Controlled Items (JUN 2013) is hereby incorporated into and will be made a part of any award(s) based on this BAA.

Offerors are required to submit a Certified DD Form 2345, Militarily Critical Technical Data Agreement, in the Business Volume of the proposal.

F. Security Requirement: This effort will require access to and processing of classified information at the Secret level. FAR Subpart 4.4 Safeguarding Classified Information Within Industry, requires that a Department of Defense (DoD) Contract Security Classification Specification, DD Form 254, be incorporated in the contract when the contractor may require access to classified information. The DD Form 254 provides to the contractor (or a subcontractor) the security requirements and the classification guidance necessary to perform on a classified contract. The successful offeror will need a Secret facility clearance and Secret safeguarding capability prior to award and throughout the period of performance. Offerors must verify their Cognizant Security Office information is current with Defense Security Service (DSS) at http://www.dss.mil. A DD Form 254 is included as Attachment 3 to this BAA.

V. COMMUNICATIONS

A. The acquisition team intends to manage communications in a manner best designed to facilitate the submittal of optimal proposals while not providing any unfair competitive advantages.

B. Dialogue between prospective offerors and Government representatives is encouraged until submission of proposals. Any questions from prospective offerors will be answered via FedBizOpps (https://www.fbo.gov). Dialogue with any of the points of contact shall not constitute a commitment by the Government to subsequently fund or award any proposed effort. Any dialogue that has taken place will not be taken into consideration during the evaluation of proposals. Only Contracting Officers are legally authorized to commit the Government.

C. After proposal receipt, all communication shall be in writing to the contracting office. Only the Contracting Officer or Contract Specialist will discuss pricing or contractual issues.

D. The Government may contact offerors to clarify certain aspects of the proposal.

In the event the Government is unable to conclude negotiations with the apparent successful offeror(s), it reserves the right to conduct negotiations with another acceptable offeror.

VI. OTHER

A. Government Furnished Property (GFP)/Government Reference Documents /Contractor Acquired Property (CAP):

1. Government Furnished Property (GFP): Scheduled GFP is not anticipated for this BAA.

2. If GFP is proposed, the Government will provide maximum accommodation possible for requests of GFP or other permitted assistance that arise during the performance of the contract. In accordance with FAR 45.201(b), Solicitation, the contractor is responsible for all costs related to making the property available for use, such as payment of all transportation, installation or rehabilitation costs.

3. In accordance with FAR 45.201(c), Solicitation, if GFP is requested, offerors shall submit the following information with the proposal:

a) A list or description of all Government property that the offeror or its subcontractors propose to use on a rent-free, non-interference basis.

The list shall identify the accountable contract under which the property is held and the authorization for its use (from the Contracting Officer having cognizance of the property);

b) The dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

c) The amount of rent that would otherwise be charged in accordance with

FAR 52.245-9, Use and Charges (APR 2012); and

d) A description of the offeror’s property management system, plan, and any customary commercial practices, voluntary consensus standards, or industry-leading practices and standards to be used by the offeror in managing Government property.

4. Government Reference Documents: A supplemental information package containing technical information is available for potential offerors. This package contains both Secret and Controlled Unclassified Information (CUI).

Offerors must have a valid U.S. security clearance of Secret or higher in order to receive the information package which is classified at the Secret level. This package will only be released to offerors who have signed the Non-Disclosure Agreement and possess the appropriate clearances. All classified material must be handled in accordance with the National Industrial Security Program Operating Manual (NISPOM) (DoD 5220-22-M) and Industrial Security Regulation (DoD 5220.22-R). Instructions for requesting this information from the LANCE Bidder’s Library is available on FedBizOpps (https://www.fbo.gov) under FA9451-17-S-0008.

5. Contractor Acquired Property (CAP): The offeror may propose CAP as necessary to fulfill the proposed objectives. Offerors should be aware that the Government will cross-check any CAP proposed with AFRL/RVOI/LMCA for availability.

6. The following clauses will be incorporated into any cost reimbursement contracts resulting from this BAA: FAR 52.245-1, Government Property or Alternate I (APR 2012); FAR 52.245-9, Use and Charges (APR 2012);

DFARS 252.211-7007, Reporting of Government Furnished Property (AUG 2012); DFARS 252.245-7001, Tagging, Labeling and Marking of GFP (APR 2012); DFARS 252.245-7002, Reporting Loss of Government Property (APR 2012); DFARS 252.245-7003, Contractor Property Management System Administration (APR 2012); and DFARS 252.245-7004, Reporting Reutilization and Disposal (SEP 2016).

B. Available Base Facilities: If requested, AFRL test facilities may be made available and include buildings (space and equipment), along with Air Force computers, networks, phones, etc. Please refer to the LANCE Bidder’s Library on FedBizOpps under FA9451-17-S-0008 and the SOW Supplemental Requirements (Attachment 2) for information on available facilities. Offerors shall specifically call out elements of the effort proposed to be conducted within the confines of Kirtland AFB, NM, and those that are to be performed off-site. Any differences in on-site versus off-site rates shall be specifically annotated.

C. Data Rights: AFRL is engaged in the discovery, development and integration of warfighting technologies for our air, space and cyber forces. As such, rights in technical data and non-commercial software (NCS) developed or delivered under this contract are of significant importance to the Government and the AFRL/RDL SHiELD ATD program.

Per DFARS 227.7103-1, DoD policy is to acquire only the technical data and the rights in that data, necessary to satisfy Government needs. Technical data, NCS and NCS documentation developed with mixed funding are expected to be delivered with at least Government Purpose Rights. Offerors that propose delivery of technical data, NCS, or NCS documentation subject to Government

Purpose Rights should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated, how the incorporation will benefit the project, and address whether those portions or processes are segregable.

Offerors that propose delivery of technical data, NCS, or NCS documentation subject to Limited Rights, Restricted Rights, or Specifically Negotiated License Rights will be considered. Proposals should fully explain what technical data, NCS, or NCS documentation developed with costs charged to indirect cost pools and/or costs not allocated to a Government contract will be incorporated and how the incorporation will benefit the project.

Offerors are reminded that completion of DFARS 252.227-7017, Identification and Assertion of Use, Release or Disclosure Restrictions (JAN 2011) is required under DFARS 252.227-7013, Rights in Technical Data - Noncommercial Items (FEB 2014) and DFARS 252.227-7014, Rights in Noncommercial Computer Software and Noncommercial Computer Software Documentation (FEB 2014).

Data rights offered other than “Unlimited Rights,” as defined in DFARS 227.7103- 5, should be identified in DFARS 252.227-7017 (refer to Page 14 of the Section K, included as Attachment 7 to this BAA). If no data rights are being asserted state “none” in the assertions. Assertions must be completed with specificity in regard to each item, component or process listed. Nonconforming assertions lists will be rejected.

DFARS 252.227-7014(d) describes requirements for incorporation of third party computer software (commercial and noncommercial). Any commercial software to be incorporated into a deliverable must be clearly identified in the proposal.

Many commercial software licenses may not be acceptable to the Government, therefore commercial software licenses proposed for delivery to the Government must be approved by the Contracting Officer prior to award.

The terms Unlimited Rights, Government Purpose Rights, Specifically Negotiated

License Rights, and Limited Rights in technical data are as defined in DFARS 252.227-7013. The terms Unlimited Rights, Government Purpose Rights, Specifically Negotiated License Rights, and Restricted Rights in noncommercial computer software and noncommercial software documentation are as defined in DFARS 252.227-7014. The term Commercial Computer Software is as defined in DFARS clause 252.227-7014.

D. Associate Contractor Agreements (ACAs): In accordance with AFFARS Informational Guidance (IG) 5317.9000, Associate Contractor Agreements, ACAs are agreements between contractors working on Government contract projects that specify for them to share information, data, technical knowledge, expertise, or resources. The Contracting Officer may require ACAs when contractors working on separate Government contracts must cooperate, share resources or otherwise jointly participate in working on contracts or projects. ACAs will be required with other SHiELD ATD contractors as awards are made. Prime contractor to subcontractor relationships do not constitute ACAs.

1. The contractor shall enter into Associate Contractor Agreements (ACA) for any portion of the contract requiring joint participation in the accomplishment of the Government’s requirement. The agreements shall include the basis for sharing information, data, technical knowledge, expertise, and/or resources essential to the SHiELD program, which shall ensure the greatest degree of cooperation for the development of the program to meet the terms of the contract. Associate contractors are listed in paragraph f) below.

a) ACAs shall include the following general information:

(1) Identify the associate contractors and their relationships.

(2) Identify the program involved and the relevant Government contracts of the associate contractors.

(3) Describe the associate contractor interfaces by general subject matter.

(4) Specify the categories of information to be exchanged or support to be provided.

(5) Include the expiration date (or event) of the ACA.

(6) Identify potential conflicts between relevant Government contracts and the ACA; include agreements on protection of proprietary data and restrictions on employees.

b) A copy of such agreement shall be provided to the Contracting Officer for review before execution of the document by the cooperating contractors.

c) The contractor is not relieved of any contract requirements or entitled to any adjustments to the contract terms because of a failure to resolve a disagreement with an associate contractor.

d) Liability for the improper disclosure of any proprietary data contained in or referenced by any agreement shall rest with the parties to the agreement, and not the Government.

e) All costs associated with the agreements are included in the negotiated cost of this contract. Agreements may be amended as required by the Government during the performance of this contract.

f) The following contractors are associate contractors with whom agreements are required:

Contractor Address Program/Contract Leidos Leidos, Inc.

11951 Freedom Dr.

Reston, VA 20190-5640

W911NF-15-D-0014-0004-

MZA Associates Corporation

2021 Girard Blvd. SE Ste 150 Albuquerque, NM 87106-3140

FA9451-13-C-0311

The Aerospace Corporation

483 N. Aviation Blvd.

El Segundo, CA 90245-2808

FA8802-14-C-0001

Northrop Grumman Systems Corporation Aerospace Systems

1 Space Park BLVD Redondo Beach, CA 90278-1001

FA9451-16-C-0007

The Boeing Space Company Defense Spacy and Security

620 JS McDonnell Blvd.

St. Louis, MO 63134-

FA9451-17-D-0031

Additional ACAs TBD

VII. PROPOSAL AND SUBMISSION INFORMATION

A. General Information

1. PROPOSALS SHOULD BE SUBMITTED AGAINST THIS BAA. Proposals will be due no later than 12:00 p.m., Mountain Standard Time (MST) on 22 February 2017 and delivered to: AFRL Det 8/RVKDL, ATTN: Deborah Moyer, 3550 Aberdeen Avenue, Kirtland AFB, NM 87117-5773. Proposals received after the due date and time specified shall be governed by the provisions of FAR 52.215-1(c)(3), Instructions to Offerors – Competitive Acquisition (Jan 2004). Proposals that are hand-delivered, sent via facsimile or electronic means will not be accepted. It should be noted that this installation observes strict security procedures to enter the facility. These security procedures are NOT considered an interruption of normal Government processes, and proposals received after the above stated date and time as a result of security delays will be considered “late”. Offerors should be alert for any BAA amendments that may permit extensions to the proposal submission date or other changes. Furthermore, if offerors utilize commercial carriers in the delivery of proposals, they may not honor time-of-day delivery guarantees on military installations. Early proposal submission is encouraged.

NOTE: CLASSIFIED MATERIAL SHOULD NOT BE INCLUDED IN THE

PROPOSAL AND SHOULD NOT BE SUBMITTED WITH THE PROPOSAL.

IF NECESSARY, CLASSIFIED MATERIAL SHALL BE SUBMITTED AS A

SEPARATE ADDENDUM. SPECIFIC INSTRUCTIONS FOR SUBMITTING

A CLASSIFIED ADDENDUM, UP TO SECRET COLLATERAL, ARE

PROVIDED IN SECTION VII. A. 2. OF THE FULL TEXT ANNOUNCEMENT.

2. The Government anticipates proposals will be unclassified. However, the

Government also anticipates that submitting a classified addendum may be required to explain analysis used to estimate system performance (optical power, beam quality, system trades, etc.). If an offeror determines that the submission of classified information is necessary, contact the TPOC listed in this BAA (FA9451-17-S-0008, Full Text Announcement, Section III. A.) prior to submitting a classified addendum. The TPOC will determine the applicability of the information and if necessary coordinate the appropriate means of its submission. Offerors should notify the Government as early as possible to allow for adequate processing. Any information provided as an addendum to the Technical Volume will count towards the Technical Volume page limits, and is held to the same format, and date/time proposal submission requirements.

3. Potential offerors are requested to advise the Contracting Officer if they intend to submit a proposal in response to this BAA. Such notification is merely a courtesy and is not a commitment by the offeror to submit a proposal.

4. This BAA is an expression of interest only and does not commit the

Government to pay for proposal preparation cost. The cost of preparing proposals in response to this BAA is not considered an allowable direct charge to any resulting contract or to any other contract. However, it may be an allowable indirect expense as specified in FAR 31.205-18, Independent Research and Development and Bid and Proposal Costs.

5. There are no limits to the number of proposals an offeror may submit. Each proposal will need to have its own unique contractor-generated proposal identification number and be submitted separately.

6. Information important to submitting complete and responsive offers to Phillips

Research Site (PRS) contracting opportunities can be found at:

http://www.kirtland.af.mil/prs/. For additional information see the BAA Guide for Industry (Version 1.1, March 2015).

7. Offerors may be ineligible for award if all requirements of this BAA are not met by the proposal due date and time.

B. Proposal Submission

1. Offerors should apply the restrictive notice prescribed in the provision of FAR

52.215-1(e), Instructions to Offerors—Competitive Acquisition (JAN 2004).

Properly marked proprietary information will be treated in accordance with DFARS 252.227-7016, Rights in Bid or Proposal Information (JAN 2011).

2. Technical and Business/Cost Volumes must be submitted in separate volumes and shall be valid for at least 180 days. Proposals must reference the BAA number and include a unique contractor-generated proposal identification number. Unnecessarily elaborate brochures or presentations beyond that sufficient to present a complete and effective proposal are not desired.

3. Offerors must submit a cover letter, one (1) original, four (4) paper copies and three (3) electronic copies (CD-R, PC format) of the proposal. CD-Rs should be labeled with the BAA number, company name and proposal/volume title.

Each proposal and volume should be on a separate CD-R. Paper copies of the proposal must be in separate volumes. Electronic copies of the cost proposal worksheet(s) must be in Microsoft Office Excel 2013 or later and must contain all cell formulas. If there are any discrepancies between the paper copies and the electronic versions of the proposal, the original printed copy will take precedent.

4. Non-Government Advisors: Offerors are advised that data included in the proposals submitted to the Government in response to this BAA may be released to non-Government advisors for technical advice. Any non- Government advisors will strictly serve in an advisory capacity and only to the Government evaluators. Non-Government advisors will have the appropriate Organizational Conflict of Interest (OCI) clauses in their contracts with AFRL and will complete any required Non-Disclosure Agreements. The Aerospace Corporation will provide non-Government advisor support.

a) Any objections to disclosure or concerns regarding the use of non-

Government advisors:

(1) Shall be clearly indicated in the Business Section of the offeror’s proposal;

(2) Shall be provided in writing to the Contracting Officer within 10 days of

BAA issuance; and

(3) Shall include a detailed statement of the basis for objection. The detailed statement shall identify the specific portions of the proposal the offeror objects to disclosure to non-Government advisors.

b) If there are no concerns regarding the use of non-Government advisors, the offeror shall include the following statement in the Business Section of the proposal:

I understand technical and cost/price data submitted to the Government in response to this announcement may be released to non-Government advisors. I consent to release of any proprietary, confidential, or privileged commercial or financial data provided by the firm(s) named below in response to this announcement, to non-Government advisors for review and analysis:

Firm:

Name (individual authorized to commit firm):

Title:

Date of Execution:

C. Specific Proposal Preparation Instructions

1. Cover letter: A cover letter shall accompany each proposal. The cover letter shall identify the BAA number under which the proposal is submitted, a statement that the proposal is valid for at least 180 days (from the due date specified in the BAA), provide technical and contracting points of contact, Commercial and Government Entity (CAGE) code, Dun & Bradstreet (DUNS) number, and a statement indicating if the firm is a small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, 8(a), or woman-owned small business concern. The proposal must be signed and dated by an authorized official of the organization.

2. Technical Volume

a) Page Limitation: Proposals shall be prepared and submitted in Microsoft

Word format. The Technical Volume shall be limited to 30 pages.

(1) Font shall be standard 12-point font Arial.

(2) Character spacing must be “normal,” not condensed in any manner.

(3) Pages shall be single-spaced, double-sided (each side counts as one page), 8.5 by 11 inches, with at least one-inch margins on all sides.

(4) Smaller type may be used in figures and tables as long as it is clearly legible. The use of figures and tables should be kept to a minimum and shall not be used to circumvent Technical Volume formatting restrictions.

(5) Pages shall be numbered starting with the cover page as Page 1.

(6) The page limitation covers all information including indices, photographs, foldouts (counted as one page for each 8.5 by 11 inch portion), tables, charts, appendices, attachments, etc. Blank pages, title pages, tables of contents, lists, tabs or cover sheets are not included in the page count.

(7) Note: The Government will check the Technical Volume for conformance to the stated requirements. Any pages in excess of the stated page limitation will not be considered for evaluation purposes.

b) Content: The Technical Volume shall include a discussion of the nature and scope of the research and the technical approach. The Technical Volume must address the problems or limitations of the technical area and the intended application(s). The Technical Volume shall include (at a minimum) the following items:

(1) Executive Summary: Describe the proposed project objectives and approach. A description of the innovation and benefits of the proposed approach and relationship to previous efforts should be discussed. It should summarize the technical issues addressed by the offeror’s proposal without repeating the objectives. This should provide a vision of what will ultimately be achieved and what solution this effort will produce.

(2) Project Description: Describe the techniques, methods, materials, or ideas that will be addressed in this proposal, their innovativeness, and to what degree they advance the state-of-the-art. The Project

Description should convey to the Government that the offeror has a credible plan and is capable of achieving the SOO by addressing the following topics:

• Initial Laser subsystem conceptual design overview

• Top level vision

• Design walk-through describing conceptual approach, design substantiation information, initial assessments for achieving objectives, and ability to execute threat engagement scenarios

• Identification and discussion of technical performance measures

• Performance predictions and substantiation

• Discussion of conceptual approach for pod interface design

• System engineering processes

• Discussion of approach to verify that subsystem meets airworthiness criteria

• Preliminary design processes & documentation

• Design verification

• Subsystem performance assessment approach

• External interface management

• Subsystem performance analysis plan

• Modeling & Simulation

• Special tooling

• Potential for power scaling and pathway to future operational capabilities

• Identification of additional areas of development that may be essential to successfully achieving objectives

• How program will generate data needed to support transition activities such as Air Force (AF) Analysis of Alternatives (AOA)s and technology insertion decisions

Provide a conceptual design for the laser subsystem. Demonstrate that the subsystem conceptual design (given their ground rules and assumptions) is traceable to system performance objectives in the information package. Identify and discuss any technical performance measures associated with the conceptual design. Address predicted conceptual design performance with respect to the performance objectives. A clear maturation path shall be presented for the conceptual design if it does not meet or exceed performance objectives.

Present conceptual design substantiation to demonstrate confidence the proposed design approach closes on performance objectives.

Include details of models, simulations, analysis and any other relevant information used to substantiate performance and design confidence.

Provide an overview of the internal systems engineering processes to be used on LANCE. Describe the engineering approach to progressively refine the design through Preliminary Design Review (PDR), and subsequently how the engineering processes will be used to complete the final design and ensure the as-built laser supports system performance objectives and design constraints. Discuss engineering processes to be used to manage LANCE interfaces to external program elements. Describe the overall analysis plan (including analytical methodologies to be used) as well as modeling and simulation tools to be used in the execution of the project. In particular, address the approach for conducting analysis over the course of the project along with the approach to model validation.

(3) Program Plan: Describe in detail the planned approach and how it will be executed. This section should include all technical aspects of the approach. Provide technical detail and analysis necessary to support the technical approach proposed. Clearly identify the core of the intended approach. The “new and creative” solution to the problem(s) should be developed and analyzed in this section. Include a risk assessment of key technical, schedule or cost areas and their potential impact on the project. If subcontractors are involved, identify why the proposed subcontractors are selected and what tasks they are to perform.

(4) Milestone Chart: A milestone chart should indicate when specific objectives are expected to be met in the overall program schedule and should identify specific accomplishments necessary to proceed to the next task. Provide a schedule of when deliverable items identified in the BAA are to be delivered. The Government has considered key schedule events and has delineated them in the SOO. The offeror may supplement these milestones with others unique to their project plan, and based on their programmatic approach, laser design and Risk Management Plan. For those milestones associated with risk reduction activities, the offeror shall propose specific risk reduction milestone events and accomplishment criteria. The offeror may define additional milestones such as:

• Interim design reviews

• Major demonstrations in accordance with offeror’s risk management plan

• Activities along the critical path for development such as long lead procurement

• Design updates resulting from data exchanges with the associated

SHiELD subsystems

• Software reviews

• Preliminary integration and test plans complete

• Significant integration and test events

(5) Facilities and Equipment Description: Describe the facilities that will be used to achieve the objective of the project, in terms of manufacturing capability, testing facilities, and/or any relevant specialized equipment. Identify any Government facilities which may be utilized and provide justification for their use.

(6) Summary of Relevant Prior Work: Provide a brief summary of the results of related previous or current Government, commercial, or internally funded work performed during the past five (5) years.

(7) Management Plan: Offerors should provide an approach that demonstrates the ability to effectively and efficiently manage and administer the research project to a successful conclusion, to include:

• Schedule, cost and risk management approach

• Subcontractor management and quality control

• Safety

• Security

• Proposed level of interaction with the Government team

(8) Resume of Key Individuals: Include resumes for proposed key personnel, consultants or subcontractors. Include the full time equivalent (FTE) percent (%) of their time commitment to this effort.

Full time equivalent is defined at 40 hours per week. Suggested key personnel are: Program Manager, Chief Engineer, Principal Investigator, and Segment Leads (if any). Provide position descriptions for any positions not filled at the time of proposal submittal. Resumes can be attached to the Technical Volume, are limited to three (3) pages each, and do not count toward the Technical Volume page limit.

(9) Contractor’s Statement of Work (C-SOW): The C-SOW (a non-proprietary, stand-alone document) should detail the research to be accomplished under LANCE and be suitable for incorporation into the awarded document. Do not include any proprietary information or markings in the C-SOW. The proposed C-SOW should summarize the technical methodology and the task description, but not to the extent to make the awarded instrument inflexible. The C-SOW is to be prepared and submitted in Microsoft Word format, and subject to the same format and font guidelines as the Technical Volume. The C-SOW should address/include:

• The anticipated deliverables (data and reports, hardware, software, etc.) and submission dates

• The ACA statement (including the completed table) identified in this BAA (FA9451-17-S-0008, Full Text Announcement, Section

VI. D.)

• The SOW Supplemental Requirements included as Attachment 2 to this BAA

For additional assistance in preparing the C-SOW, refer to the following guidance (paragraphs (a) – (d) below) and the “Guide to Preparing Contractor Statements of Work” included as Attachment 6 to this BAA.

(a) The SOO provides the Government’s overall objectives for this

BAA. Offerors shall use the SOO, together with other applicable portions of this BAA (including all attachments) as the basis for preparing a proposal. Offerors shall ensure all aspects of the SOO are addressed. The C-SOW should specify in clear, understandable terms the work to be done in developing or producing the goods to be delivered or services to be performed.

(b) Preparation of an effective C-SOW requires both an understanding of the goods or services that are needed to meet a particular objective and an ability to define what is necessary in specific, performance based and quantitative terms. The offeror's understanding of both the goods or services and work effort required to accomplish the objectives should be fully demonstrated in the offeror's proposal.

(c) The data deliverables listed in the SOO are representative of the type of data that is necessary for the effort. The offeror may propose additional data items. Any additional data items shall be selected from DoD 5010.12-M and specified on DD Form 1423.

(d) The C-SOW has no page limitations; however, as a goal, should be kept to 15 pages.

3. Business/Cost Volume

Separate this volume into a Business and a Cost section.

a) Business Section: The Business Section should contain all business aspects of the proposed contractual arrangement, such as type of contract. Offerors should carefully review the attached draft model contract (Attachment 5) and indicate in their proposal whether or not they take exception (provide rationale) to any of the terms and conditions. Be advised, the awarded document may include contract line items (CLINs) and clauses in addition to or deleted from the draft model contract depending on the specific circumstances of the award. The Business Section should contain any other information not technically related. The Business Section has no page limitations; however, as a goal, should be kept to 50 pages.

The Business Section should include the following items as appropriate:

(1) Completed Section K, Representations & Certifications (Attachment 7).

(2) For any subcontractors proposed, a subcontractor analysis in accordance with FAR 15.404-3(b) Subcontract Pricing Considerations. Include CAGE and DUNS for all proposed subcontractors.

(3) Unless exempt in accordance with FAR 19.702 Statutory Requirements, a small business subcontracting plan.

(4) In accordance with DFARS 215.470, Estimated Data Prices, all offerors must propose prices for data by completing Blocks 17 (Price Group) and 18 (Estimated Total Price) of the DD…