Q A II as of 12 July 2011 RFP FA9451-11-R-0224.pdf

Questions and Answers II As of DATE 12 July 2011

RFP FA9451-11-R-0224

Business Operations Support Services (BOSS)

Question: Does Executive Order 13495, dated 30 January 2009, Nondisplacement of Qualified Workers Under Service Contracts, apply with its stipulation to offer incumbent employees (not including managerial or supervisory personnel) the first right of refusal in hiring positions for which they are qualified in the successor contract?

Answer: No, the Executive Order 13495 will not be implemented in this Solicitation. An interim or final rule has not been published for this Executive Order at this time.

Question: Is the $151 K given in the ODC CLIN supposed to be spread into the Task Orders? If so, please provide the weights for each task order.

Answer: As stated in Paragraph 5.0, Volume IV: Cost Proposal Volume, paragraph 5.1, General Instructions, “A cost proposal for …..Other Direct Costs (Section B, CLINs 003, 007, 009, and 0011) are not required. The Government has stated that the ceiling cost for cost reimbursable CLINs 0003, 0007, 0009, and 0011 is $528,500, to include all applicable indirect costs and tax (fee will not be paid on ODCs;

funding and a ceiling amount will be included on each task order when awarded.” Therefore, the Government has set the cost for CLINs 0003, 0007, 0009, and 0011 at $528,500 for the entire performance of the resulting contract and offerors are not required to propose on these CLINs

Question: Will the Government provide a workspace / GFE for the Program Manager and Deputy?

4. Reference: RFP, Section J, Attachments 4-29—Subject: Labor Categories.

Answer: Yes, the Performance Work Statement (PWS) page 27/paragraph 4.4 states that the contract manager and deputy will be required to be on-site, in offices provided by the government in an AFRL facility.

Question: Will the Government provide a list showing labor categories required for the BOSS task orders along with educational, training, certification, and experience requirements for each labor category?

Request the Government provide the labor categories for each of the columns in the Task Order matrices.

Answer: Under the performance-based service acquisition guidelines, the premise is for the Government to tap the enormous creative energy and innovative nature of private industry in proposing/providing the most effective and efficient analysis of work to be completed based on the Government’s stated requirement. Therefore, the Government cannot and will not dictate labor categories in any PBSA solicitation. Once a proposal is received by the Government, wage determination(s) will be used for verification of prevailing wage rates per labor category and geographical location.

Question: Will the Government provide data (either historical or forecast) for each task order showing each required trip, to include the purpose and number of trips, origin and destination(s), duration, and number of travelers per trip?

Answer: As stated in Paragraph 5.0, Volume IV: Cost Proposal Volume, paragraph 5.1, General Instructions, “A cost proposal for …..Other Direct Costs (Section B, CLINs 003, 007, 009, and 0011) are not required. The Government has stated that the ceiling cost for cost reimbursable CLINs 0003, 0007, 0009, and 0011 is $528,500, to include all applicable indirect costs and tax (fee will not be paid on ODCs;

funding and a ceiling amount will be included on each task order when awarded.” Therefore, the Government has set the ceiling cost for the ODC CLINs 0003, 0007, 0009, and 0011 at $528,500 for the entire performance of the resulting contract and offerors are not required to propose on these CLINs.

This is due to travel under the proposed contract will be on a ‘as required’ basis and will fluctuate based on the needs of the Government. No additional data will be provided.

Question: Is it permissible to add rows to Table 1 (Attachment 34, Cost Proposal Instructions) for Labor Overhead, G&A, etc . . .?

Answer: The tables can be tailored as necessary. However please adhere to the basic format, i.e OFY’s, Base & Rate, and Totals.

Question: Is certified cost or pricing data, IAW FAR 15.403-1(b), required. If not, then is the appropriate answer to AFPAC item 3, “No, excluded per FAR 52.215-20 ALTERNATE IV.”?

Answer: Per FAR 15.403-1 (b)(1), the Government anticipates there will be adequate price competition;

therefore, certified cost or pricing data would not be required (to be determined upon completion of negotiations with selectee).

Question: Will cover letters/letters of transmittal be excluded from volume page counts (reference RFP, Section L, page L-6, paragraph 1.2.1)?

Answer: Yes, as stated in the RFP, ”each page shall be counted except the following: cover pages, tables of contents, tables, tabs, glossaries, acronym lists, and list of figures.” Letters of transmittal are included in this exception.

Question: Please confirm the following examples of tables will be excluded from page count:

Will Past Performance information tables be excluded from the Past Performance Volume page count?

Will corporate experience table be excluded from the Mission Capability Volume page count? Will key personnel experience table be excluded from the Mission Capability Volume page count?

Answer: As stated in the RFP, tables are not counted in the page limitations. Past Performance information, Corporate Experience, and Key Personnel tables attached to the respective sections will be excluded from the page count limitations.

Question: What is a facility code (Reference: RFP, Section L, Page L-8 of 14, Paragraph 2.3.2, Line 2)?

Answer: Per DFARS PGI 253-213; paragraph 9, Contractor-, defines facility code. Under this solicitation (Section L, Page L-8 of 14, Paragraph 2.3.2, Line 2), the Government inadvertently included the contractor provide a “facility code”; however, since all performance under this requirement will be performed at a Government location, a facility code is not required.

Question: Do past performance consent letters from subcontractors/team members count against the Past Performance Volume page count of 20 double-spaced pages (Table 1.2)? Are these letters required to be double spaced?

Answer: No, past performance consent letters will not be counted against the Past Performance Volume page count. These letters are not required to be double spaced.

Question: Do client authorizations letters for commercial contracts count against the Past Performance Volume page count of 20 double-spaced pages (Table 1.2)? Are these letters required to be double spaced?

Answer: No, client authorization letters will not count in the Past Performance Volume III. The letters are not required to be double spaced.

Question: Does the note mean that only the main ID/IQ contract should be cited as a reference in lieu of individual task orders issued under that main contract (reference: RFP, Section L, Page L-10 of 14, Paragraph 4.1, second paragraph, Lines 5-7)?

Answer: Yes, this is correct. The past performance information is required for only the overarching contract. A separate volume covering past performance need not be submitted for the all the task orders.

Question: Should the past performance questionnaires be sent to each of the three customer primary points of contact listed in each past performance reference?

Answer: Yes. Questionnaires give a complete and accurate assessment of past performance.

Question: Are subcontractors/teaming partners required to submit “roadmap” data depicting Organizational Structure Change History?

Answer: No, the Government is not directly contracting with subcontractors/teaming partners.

Question: Do “roadmaps” depicting Organizational Structure Change History count against the Past Performance Volume page count of 20 double-spaced pages (Table 1.2)? Are these roadmaps required to be double spaced?

Answer: Yes, please reference the updated page limitations (from 20 double spaced pages to 40 single-spaced pages) for Volume III in Amendment 1 posted to FedBizOpps on 06 July 2011 to the basic RFP.

There is no requirement for double-spaced pages.

Question: Is it correct to interpret the instructions such that each “Separate Cost Proposal” consists of Tables 1 -4 and an AFPAC IAW Attachment 34 and does NOT repeat the general information given Cost/Price Volume Section 1? (Reference: RFP, Section L, Page L-11-13, Paragraph 5.1 through 5.2)

Answer: That is correct. As indicated in Section L page 12 paragraph 5.2, SECTION 1 of the Volume Organization information is not required to be repeated for each individual task order.

Question: Does the Government agree that FAR 52.222-43 was incorrectly cited? If not, please reconcile the FFP limitation with the CPFF instructions in Section B. Does the Government still want to exclude escalation from SCA labor rates? Does the Government want to instruct all bidders to use a standard escalation?

Answer: FAR 52.222-43 does NOT apply. This paragraph 5.4.3.1.1 Direct Labor will be deleted to strike this sentence and provision in the next amendment to the solicitation. In regard to the escalation of SCA labor rates, per FAR 52.222-41 (c)(3), any adjustment of compensation will be determined by the Wage and Hour Division wage determinations. The RFP does not include escalation for SCA labor rates.

Question: Does this mean the Program Manager and Deputy BOTH have to be on site at ALL times (reference PWS page 27, para. 4.4)?

Answer: Yes, both the Deputy and Manager must be on-site during the performance of contracted personnel under the contract.

Question: Should the discussion of this pool and the associated rate development be included in Section 1 of the Cost/Price Volume?

Answer: Yes, a discussion of the pool should be included in Section 1, if applicable.

Question: What is the definition of “substitute staff”?

Answer: Qualified staff that is acting or serving in place of another contractor personnel.