Amend 1 - Questions and Answers.pdf

Question Answer

I saw in the notice and Solicitation document that offers due date and performance period are the same March 1, 2024. Can you confirm the correct dates?

The period of performance for the effort will be adjusted depending on the length of the source selection process and award date.

Can the government please clarify on how providing a signed LOI for key personnel impacts the evaluation criteria other than to favor the incumbent based solely on name recognition of personnel?

The RFP has been amended to remove LOI requirement.

Will the Government please delete (2) as competition is expected and not appropriate for inclusion into the initial Fixed Price Offer when competition is expected?

In the unlikely event of competition not achieved / only one Offer received, the

Government should add to this solicitation DFAR provision 252.215‐7008 Only

One Offer. And after Offerors' initial price proposal, if competition was not present, invoke 252.215‐7008, which would also allow cost or pricing data to be submitted, including the results of subcontractor cost / pricing.

The RFP has been amended to remove this requirement.

Will the Government please delete 6.13 in its entirety?

There should be no supporting documentation provided by any Offeror in its initial Fixed Price Offer when competition is expected. Recommend the

Government add DFARS provision 252.215‐7008 Only One Offer. Should competition not exist at the prime level after initial price submission, the

Government can call for supporting documentation / cost or pricing data afterwars.

Attch 16, 6.13 states that offerors may submit data that they consider to be essential to support their price position. This is not a requirement. The offeror is not required to submit any additional data if the offeror does not require it to support their pricing.

1. In regards to the CBA covered Labor Categories, is it the Government’s intent for the Offerors to bid the wage rates and H&W included in the CBA in support of this effort, or can the Offerors bid the applicable wage rates and H&W of the provided Wage Determination in support of these labor categories?

2. If it is the Government’s intent for the Offerors to bid the wage rates and

H&W included in the CBA, is it also the Government’s intent for the Offeror to bid the wage rates and H&W as outlined in the CBA, which includes increased rates effective on 4/1/24 and 4/1/25? Additionally, is it the Government’s intent for the rates to be flatlined using the 4/1/25 rates, throughout the remainder of the PoP?

3. If it is not the Government’s intent for the Offerors to bid the wage rates and

H&W included in the CBA, does the Government intend for the Offeror to escalate the applicable Wage Determination rates in the Contract out years?

Please refer to FAR 22.1002‐3.

Instructions in 2.1.2 say 12 point TNR text includes tables, charts, graphs, and figures. In 2.1.4, the instructions state that text in tables, charts, etc. shall be no smaller than 10 point font. Will the Government clarify the font size requirements?

Text within an offeror's proposal shall be 12 point but the font in tables, charts, graphs, and figures shall be 10 point.

Would the Government increase page limitations to account for 1.5 line spacing throughout submission documents, or remove the 1.5 line spacing requirement?

The page limitations will remain the same.

Would the Government clarify if the staffing Matrix is to be included as an appendix or at the end of the Staffing Plan?

This information can be provided at the end of the Staffing Plan. Please note that table this does NOT count against the 10 page limit.

Would the Government confirm that they require Letters of Intent for Key

Personnel even though there is no requirement for Key Personnel resumes?

The RFP has been amended to remove LOI requirement.

9 Will the Government confirm they currently do not manage any NWRM assets? The contractor is responsble for managing NWRM requirements.

Does the Base Supply Account currently use Hand Held Terminals for its inventory accountability?

No, currently the inventory count is manually input into ILS‐S. However, the capability exists to use Hand Held Terminals/Tablets are acceptable.

11 Are UII tags still required or has that requirement been removed? Yes, UII tags are still a requirement.

Is this a requirement for the contractor to perform or is the contractor required to be sending masks to JEFS?

The responsibility for managing masks is still with contractor (Base LRS IPE

Section). The contractor is still required to send batches of mask to JEFS when mass quantities are due to be tested at one time or repaired.

Additionally, the contractor will still be responsible for testing mask during daily operations when mask are issued to customers and returned or other local inventory/inspection actions that require local testing.

13 When was the last EAE visit accomplished?

Camp Navajo: May 2022 (2 Year requirement). White Sands, Socorro:

completed Aug 2023 (Annual) requirement.

14 Is the Pick Up and Delivery function currently being performed on the contract? Pickup is currently performed by the Government.

As the Forklift is no longer identified or tracked as a vehicle it no longer has a one‐time vehicle repair limit assigned to it. How will the government address the cost of high repairs to the forklifts as the contractor cannot be expected to fully anticipate these repair costs (Hydraulic, battery, electrical) for the life of the contract?

There is repair dollar cost estimate for major repairs. Reference PWS para.

3.5.12. 3.5.12. The Contractor is responsible for GFP/GFE repair costs without reimbursement from the government caused by accident, damage

(determined to be the fault of contractor), abuse, unauthorized use, neglect, and/or other damage not attributed to fair wear and tear. The contractor’s reimbursement to the government for damage/loss will be limited to the one‐time repair allowance/limit and/or the estimated market value at time of incident. 377 LRS DO and CORs will be the determining authority on the aforementioned items. If the GFP/GFE has reach end‐of‐life and is no longer cost effective to maintain based on industry standards and/or best‐business practices, it will be removed from service and processed for DLADS GFP/GFE turn‐in and shipment. Replacement item will be at contractor expense.

Who will make the decision on if a Limited Technical Inspection (LTI) is required for an assigned Electrical Forklift for submission to VSCOS for a decision on if the asset will be replaced or remain in the inventory? Can the contractor initiate this action with the COR?

The COR and FD make the decision on if a LTI is required. Yes, the contractor can initiate this action with the COR.

Is the pick‐up of Due‐In From Maintenance assets being supported by Ground

Transportation or is the contractor currently performing this tasking? Currently performed by contractor.

A Page count is not provided for the Summary Page just for the citations. Will the government allow up to 3 pages for the summary page?

RFP amended to clarify that the summary page is a single page that follows the same formatting requirements listed in Attachment 16, section 2.1.

The government states no more than 3 Citations. Will the government please clarify if 3 are allowed from both Prime and Subcontractor or if only 3 in Total are permitted for both Prime and Sub?

3 in total.

In order to provide a comprehensive and accurate Staffing Plan, will the

Government please provide the historical staffing levels for this effort?

Historical workload data is provided. Each offeror is expected to provide the approporiate staffing levels and skill mix to meet the requirements of the

PWS.

With the release of Q&A, would the Government be willing to push back the due date to allow time for offerors to revise their proposal package?

The proposal due date is now 8 Mar 2024.

Will the government provide a complete annual workload estimate for 2022?

The current listing is for only for a five month period of the year. Is there any workload data for 2023 available?

Complete 2022 workload estimate provided. Additional workload data has been provided with solicitation amendment.

Page 8 of Att. 15 indentifies the number of authorized mobility bags totaling

1,1107. On page 12 as part of the "current inventories", total authorized mobility bags is stated to be 662. Can the government please confirm which of these numbers accurately reflects the total number of authorized mobility bags?

The correct number is 1,107 however, annually this number changes per AF

Directive.

Workload data identifies 1,387 Total Gas Masks managed, but under "Current

Inventories" states 456 as "on hand". Can the government please confirm the correct data or explain the discrepency in order to accurately estimate workload?

The correct number is 456 however, annual this number changes per AF

Directive.

During the site visit, it was mentioned that the IT support function now covers the "entire squadron" and not just the supply element as in the current contract. Can the government confirm that assets identified in Appendix E accurately reflects the "entire squadron"? Does this include the contractor responsibility for all system software, hardware, and subsystems associated with the entire LRS squadron, to include Fuels contractor?

Yes, please refer to Workload Date which identifies ADPE ACCOUNT

Inventory for these numbers.

Is the FMD SQL server's management and Fuels' specialty software included in

IT support?

Yes, Fuels specialty software is included in IT support. Fuels Management

Defense (FMD) is web based and no longer managed locally.

Can the government confirm/clarify that all IT requirements expected to be supported by offerers IT services/department are detailed in the PWS to include department requirements such as Fuels, TMO, Vehicle Maintenance, etc.?

Yes, the IT support service expectation is outlined in PWS 2.9 regardless of the LRS function it will support. Fuel, TMO, and Vehicle Maintenance are included is this support.

Will the Systems department support the Squadron by assuming all associated responsibilities, tasks, and duties commonly associated with each of these appointments? Will URM be providing only oversight and guidance to the

Squadron POCs? Will the contractor be acting as the URM or providing support for the URM?

IAW PWS 2.9., The contractor will perform all the associated tasks associated with URM appointment.

Is there a Decentralized Materiel Support (DMS) assigned under the LRS at

Kirtland supporting the maintenance organization or is the contractor expected to perform all DMS functions as outlined within DAFI23‐122, (i.e reconcile maintenance and supply system records), DAFI23‐101 and AFI21‐101? If the contractor is expected to perform all DMS functions, can the government please provide workload data for this.

There are no DMS personnel are assigned under LRS. Yes, the contractor is expected to handle DMS functions. Workload Data provided encompass all

DMS function workload.

Will you be posting the list of attendees that attended the site visit along with the information slides?

There were no information slides at the site visit. The following companies were in attendance: Montech Inc., Tunista Services LLC, Data Monitor

Systems, Inc., Demil Transport, ASRC Federal, Aleknagik Technology LLC .

The solicitation instructions, page 11 of 12 – para. 7.2 Standard Form (SF) 1149, requires offerors to include the acceptance period on the SF 1449. However, unlike the SF 1442, the SF 1449 does not have a place to include the acceptance period. Where on the SF 1449 is there an acceptable place to include the acceptance period?

There is not a box on SF 1449 to include this information. Instead, offerors are advised to include a statement in their proposal indicating the prices are valid for 180 days (Volume IV).