PWS - Chapel Music Support 4Nov23 Revised.pdf

KIRTLAND AFB PARISH MUSIC SUPPORT

PERFORMANCE WORK STATEMENT

1. Scope of Responsibilities. Serves as main point of contact for all chapel music support and provides qualified personnel to perform as musicians and directors for all worship services.

1.1. Music Support consists of four positions:

1.1.1. Catholic Parish Music Director

1.1.2. Catholic Parish Musician

1.1.3. Protestant Parish Music Director

1.1.4. Protestant Parish Musician

2. General Responsibilities. The Parish Music Support contractor shall:

2.1. Provide qualified contractors to perform each of the four positions of this contract in accordance with the position descriptions listed in this performance work statement (PWS).

2.2. Act as the point of contact for the chapel in providing support for special services such as funerals, Holy Day services, special services, and Ecumenical/interfaith events.

3. Specific Responsibilities. The Parish Music Support contractor shall:

3.1. Submit qualified personnel to be considered for each position.

3.2. Ensure that the director and musician for each service are two different people (i.e., Catholic Music Director/Catholic Musician, and Protestant Music Director/Protestant Musician cannot be the same person).

3.3. Provide personnel to perform the services described below. If a substitute is needed, the substitute shall be of equal or higher proficiency and approved in advance by the Chaplain Corps contracting officer.

3.3.1. Submit the names and qualifications of proposed subcontractors to the Chaplain Corps contracting officer for approval at least 14 days prior to the proposed absence.

Subcontractors shall meet the requirements for the position as outlined in this PWS.

3.3.2. Contractor is responsible for payment of all support personnel for this contract, including any substitutes.

II. Catholic Parish Music Director

1. Scope of Responsibilities. Serves as Catholic Parish choral, music, and liturgy director for the Kirtland Air Force Base Catholic Parish.

2. Education and Experience Requirement. The Catholic Parish Music Director shall:

2.1. Have liturgical knowledge and experience coordinating music for the Catholic Mass that includes rituals such as funerals, and confirmations.

2.2. Be able to read music and have experience in a wide range of music to include the Roman Catholic style of liturgical music.

2.3. Be fully qualified on standard piano and electronic keyboard. In addition, experience or proficiency with other musical instruments is desirable.

2.4. Have Bachelor of Arts degree in music plus two (2) years’ experience directing music in a Catholic Church or chapel setting, or, possess six (6) years’ experience directing music in a Catholic Church or chapel setting.

3. General Responsibilities. The Catholic Parish Music Director shall:

3.1. Ensure all liturgical music requirements are met.

3.2. Prepare and lead music for Catholic Mass during the agreed upon worship services with instrumental, choral, congregational, and musical presentations as required.

3.3. Other events that may require the Catholic parish music director’s services include:

3.3.1. Holy days of obligation: Solemnity of Mary Mother of God (1 mass); Ash Wednesday (2 masses); Ascension of the Lord (2 masses); Assumption of the Blessed Virgin Mary (2 masses); All Saints’ Day (2 masses); All Souls’ Day (2 masses); Immaculate Conception (2 masses)

3.3.2. Penance services, one during Lent, and one during Advent (2 services per year)

3.3.3. Funeral/memorial services as needed, no more than 6 per year

3.3.4. Holy Week services: Holy Thursday (1 mass); Good Friday (1 mass)

3.3.5. Easter services; Holy Saturday and Easter Sunday

3.3.6. Christmas services; Christmas Eve (1 mass), Christmas Day (1 mass)

3.3.7. Note: Weddings are not included in this contract. Music support for weddings is supplied and paid for by the couple.

3.4. Conduct practice sessions once a week and any additional practice sessions

3.5. Set up and take down all equipment used to provide music for Mass and practice sessions.

3.6. Attend Catholic Liturgical Committee meetings, generally once per quarter.

3.7. Maintain a neat, clean, well-groomed, modest, professional appearance and conduct ones-self in a business-like manner with a willingness to work within a community of diverse faith expressions, supporting a religiously pluralistic environment.

3.8. Maintain a professional working relationship with chapel staff, parish, and other personnel to achieve duties as necessary.

3.9. Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

3.10. If awarded the contract, the contractor shall submit an application for a background check to the NCOIC, Chapel Operations, according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

3.11. Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5. The Chaplain Corps conducts the background check through base support agencies; the contractor ensures volunteers are identified and that the Chaplain Corps conducts the checks.

3.12. Assist in recruiting and training choir and musician volunteers to participate at all liturgies.

4. Specific Responsibilities. The Catholic Parish Music Director shall:

4.1. Prepare a list of appropriate music for Masses in accordance with the United States Catholic Conference of Bishops’ guidelines.

4.1.1. Appropriate music for the Mass generally include a prelude and postlude, music for Mass propers including the psalm response, and alleluia and hymns for entrance, preparation of gifts, communion, sometimes meditation, and recessional.

4.2. Schedule no later than the 15th of each month to forecast the required sessions needed for the next month and all liturgical music requirements.

4.3. Be present in the sanctuary at least 30 minutes prior to the start of the service for sound checks with the sound technician and be available to the music team, and priest.

4.4. Request music and supply purchases through the NCOIC, Chapel Operations, in a timely manner, at least 30 days prior to rehearsal use.

4.5. Submit supply/music requests to the Chaplain Corpsfor approval prior to purchase.

4.6. Fill out the AF Form 4356, CTOF Purchase Request Form, as trained by the NCOIC, Chapel Operations or Account Technician, as needed for purchases. Submit request to the Catholic priest, allowing 10 days for processing.

4.7. The contractor is accountable for the security and cleanliness of all facilities utilized in conjunction with their programs.

4.8. The contractor coordinates all support requirements with the Contract Officer; NCOIC, Chapel Operations; or a designated representative.

4.9. Based upon the responsibilities outlined, the Music Director shall be present for a total of 210 events or units:

- 52 Sunday Masses

- 25 Holy Days of Obligation and Special Services (see para. 3.3)

- 52 Worship Team Rehearsals

- 52 Choir/Soloist Rehearsals

- 25 Holy Day & Special Services Rehearsals

- 4 Liturgical Planning Meetings

II. Catholic Parish Musician

1. Scope of Responsibilities. Serves as Catholic Parish Musician for the Kirtland Air Force Base Catholic Parish.

2. Education and Experience Requirement. The Catholic Parish Musician shall:

2.1. Have liturgical knowledge and experience coordinating music for the Catholic Mass that included rituals such as funerals, weddings, and confirmations.

2.2. Be able to read music and have experience in a wide range of music to include the Roman Catholic style of liturgical music.

2.3. Be fully qualified on standard piano and electronic keyboard. In addition, experience or proficiency with other musical instruments is desirable.

2.4. Have two (2) years musical training, or, possess six (6) years’ experience as a musician in a Catholic Church or chapel setting.

2.5. Participate in a qualifying interview and be able to clearly express the details of basic Catholic liturgical worship. Auditions shall be required at the Chaplain Corps discretion in the Kirtland AFB Chapel. The audition will adequately demonstrate the musician’s ability to fulfill job requirements as listed in this PWS.

3. General Responsibilities. The Catholic Parish Musician shall:

3.1. Ensure all liturgical music requirements are met.

3.2. Provide musical accompaniment for Catholic Mass during the agreed upon worship services; other events that may require the Catholic Parish Musician services include:

3.3.1. Holy days of obligation

3.3.2. Penance services

3.3.3. Funeral/memorial services as needed, no more than 6 per year

3.3.4. Holy Week services

3.3.5. Easter services

3.3.6. Christmas services

3.3.7. Note: Weddings are not included in this contract. Music support for weddings is supplied and paid for by the couple.

3.3. Provide musical accompaniment at practice sessions once a week and any additional practice sessions.

3.4. Set up and take down all equipment used to provide music for the Mass and practice sessions.

3.5. Attend Catholic Liturgical Committee meetings as required.

3.6. Maintain a neat, clean, well-groomed, modest, professional appearance and conduct ones-self in a business-like manner with a willingness to work within a community of diverse faith expressions, supporting a religiously pluralistic environment.

3.7. Maintain a professional working relationship with chapel staff, congregation, and other personnel to achieve duties as necessary.

3.8. Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

3.9. If awarded the contract, the contractor shall submit an application for a background check to the NCOIC, Chapel Operations according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

4. Specific Responsibilities. The Catholic Parish Musician shall:

4.1. Prepare a list of appropriate music for Sunday Masses.

4.2. Schedule no later than the 15th of each month to forecast the required sessions needed for the next month and all liturgical music requirements.

4.3. Be present in the sanctuary at least 30 minutes prior to the start of the service for sound checks with the sound technician and be available to the music team, and priest.

4.4. Request music and supply purchases through the NCOIC, Chapel Operations, in a timely manner, at least 30 days prior to rehearsal use.

4.5. Submit supply/music requests to the Chaplain Corps for approval prior to purchase. 4.6.

Fill out the AF Form 4356, CTOF Purchase Request Form, as trained by the NCOIC, Chapel

Operations or Account Technician as needed for purchases. Submit request to the Catholic priest, allowing 10 days for processing.

4.7. The contractor is accountable for the security and cleanliness of all facilities utilized in conjunction with their programs

4.8. The contractor coordinates all support requirements with the Contract Officer, NCOIC, Chapel Operations, or a designated representative.

4.9. Based upon the responsibilities outlined, the Musician shall be present for a total of 206 events or units:

- 52 Sunday Masses

- 25 Holy Days of Obligation and Special Services (see para. 3.3)

- 52 Worship Team Rehearsals

- 52 Choir/Soloist Rehearsals

- 25 Holy Day & Special Services Rehearsals

III. Protestant Parish Music Director

1. Scope of Responsibilities. Serves as Protestant Parish choral, music, and liturgy director for the Kirtland Air Force Base Protestant Parish.

2. Education and Experience Requirement. The Protestant Parish Music Director shall:

2.1. Have knowledge and experience coordinating music for the Protestant worship service that includes events such as memorials and special services.

2.2. Be able to read music and have experience in a wide range of Protestant Christian music including contemporary, gospel, and traditional hymn music.

2.3. Be fully qualified on standard piano and electronic keyboard. In addition, experience or proficiency with other musical instruments is desirable.

2.4. Have Bachelor of Arts degree in Music plus two (2) years’ experience directing music in a church or chapel setting, or possess six (6) years or more experience playing/directing music in a church or chapel setting.

3. General Responsibilities. The Protestant Parish Music Director shall:

3.1. Ensure all music requirements are met.

3.2. Prepare and lead music for Protestant worship service during the agreed upon times with instrumental, choral, congregational, and musical presentations as required.

3.3. Other events that may require the Protestant parish music director’s services may include:

3.3.1. Christmas services (Christmas Eve Service)

3.3.2. Ash Wednesday Service

3.3.3. Holy Week services (Maundy Thursday & Good Friday)

3.3.4. Funeral/memorial services as needed, no more than 6 per year

3.4. Conduct practice sessions once a week and any additional practice sessions as needed.

3.5. Set up and take down all equipment used to provide music for the Sunday worship services and practice sessions.

3.6. Attend Protestant Parish Committee meetings as required.

3.7. Maintain a neat, clean, well-groomed, modest, professional appearance and conduct ones-self in a business-like manner with a willingness to work within a community of diverse faith expressions, supporting a religiously pluralistic environment.

3.8. Maintain a professional working relationship with chapel staff, congregation, and other personnel to achieve duties as necessary.

3.9. Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

3.10. If awarded the contract, the contractor shall submit an application for a background check to the NCOIC, Chapel Operations according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

3.11. Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5.

3.12. Assist in recruiting and training choir and musician volunteers to participate at all services.

4. Specific Responsibilities. The Protestant Parish Music Director shall:

4.1. Prepare a list of appropriate music for Sunday worship services.

4.2. Schedule no later than the 15th of each month to forecast the required sessions needed for the next month and all worship service requirements.

4.3. Be present in the sanctuary at least 30 minutes prior to the start of the service for sound checks with the sound tech. and be available to the music team, and Senior Protestant

Chaplain.

4.4. Request music and supply purchases through the NCOIC, Chapel Operations, in a timely manner, at least 30 days prior to rehearsal use.

4.5. Submit supply/music requests to the Chaplain Corps for approval prior to purchase. 4.6.

Fill out the AF Form 4356, CTOF Purchase Request Form, as trained by the NCOIC, Chapel

Operations or Account Technician as needed for purchases.

4.7. The contractor is accountable for the security and cleanliness of all facilities utilized in conjunction with their programs

4.8. The contractor coordinates all support requirements with the Contract Officer, NCOIC, Chapel Operations; or a designated representative.

4.9. Based upon the responsibilities outlined, the Protestant Music Director shall be present for a total of 124 events or units:

- 52 Worship Services

- 10 Holy Days and Special Services (see para. 3.3)

- 62 Worship Team Rehearsals

IV. Protestant Parish Musician

1. Scope of Responsibilities. Serves as Protestant Parish Musician for the Kirtland Air Force Base Protestant Parish. The musician collaborates with the Protestant worship service music director and Senior Protestant Chaplain.

2. Education and Experience Requirement. The Protestant Parish Musician shall:

2.1. Have knowledge and experience coordinating music for the Protestant worship service that included events such as funerals and weddings.

2.2. Be able to read music and have experience in a wide range of protestant Christian music including contemporary, gospel, and traditional hymn music.

2.3. Be fully qualified on standard piano and electronic keyboard. In addition, experience or proficiency with other musical instruments is desirable.

2.4. Have two (2) years musical training, or possess six (6) years’ experience as a musician in a Protestant church or chapel setting.

2.5. Participate in a qualifying interview and be able to clearly express the details of basic Protestant worship. Auditions shall be required at the Kirtland AFB Chapel. The audition will adequately demonstrate the musician’s ability to fulfill job requirements as listed in this PWS.

3. General Responsibilities. The Protestant Parish Musician shall:

3.1. Collaborate with the Senior Protestant Chaplain on all music requirements.

3.2. Provide musical accompaniment for Protestant worship services during the agreed upon times; other events that may require the Protestant Parish Musician may include:

3.2.1. Christmas services

3.2.2. Holy Week services

3.2.3. Easter services

3.2.4. Funeral/memorial services as needed, no more than 6 per year

3.3. Provide musical accompaniment at practice sessions once a week and any additional practice sessions as scheduled.

3.4. Set up and take down all equipment used to provide music for the Sunday worship services and practice sessions.

3.5. Attend Protestant Parish Committee meetings as required.

3.6. Maintain a neat, clean, well-groomed, modest, professional appearance and conduct ones-self in a business-like manner with a willingness to work within a community of diverse faith expressions, supporting a religiously pluralistic environment.

3.7. Maintain a professional working relationship with chapel staff, congregation, and other personnel to achieve duties as necessary.

3.8. Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

3.9. If awarded the contract, the contractor shall submit an application for a background check to the NCOIC, Chapel Operations according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

4. Specific Responsibilities. The Protestant Parish Musician shall:

4.1. Collaborate with the Protestant music director to prepare a list of appropriate music for

Sunday worship services. The list shall be provided by the Protestant music director or the

Senior Protestant Chaplain.

4.2. Coordinate with the Senior Protestant Chaplain no later than the 15th of each month to forecast the required sessions needed for the next month and all music requirements.

4.3. Be present in the sanctuary at least 30 minutes prior to the start of the service for sound checks with the sound technician and be available to the music team, and Senior Protestant

Chaplain.

4.4. Request music and supply purchases through the NCOIC, Chapel Operations, in a timely manner, at least 30 days prior to rehearsal use.

4.5. Submit supply/music requests to the Chaplain Corps for approval prior to purchase. 4.6.

Fill out the AF Form 4356, CTOF Purchase Request Form, as trained by the NCOIC, Chapel

Operations or Account Technician as needed for purchases.

4.7. The contractor is accountable for the security and cleanliness of all facilities utilized in conjunction with their programs

4.8. The contractor coordinates all support requirements with the NCOIC, Chapel Operations or a designated representative.

4.9. Based upon the responsibilities outlined, the Protestant Musician shall be present for a total of 124 events or units:

- 52 Worship Services

- 10 Holy Days and Special Services (see para. 3.3)

- 62 Worship Team Rehearsals