Combined_Synopsis_Solicitation_-_RPA_--_Posted_--_9_July_15_-_Combined.rtf.pdf

COMBINED SYNOPSIS/SOLICITATION

REMOTE PILOTED AIRCRAFT (RPA) ADVISORY AND ASSISTANCE SERVICES (A&AS)

Date: 9 July 2015

Title: Remotely Piloted Aircraft (RPA) Advisory and Assistance Services (A&AS)

Request for Proposal (RFP) / Solicitation Number: FA9401-15-R-0002

CLOSING/RESPONSE DATE: 22 July 2015 at 12:00 PM MST

POINTS OF CONTACT: Kala Naranjo, Contract Specialist, (505) 853-4263, kala.naranjo@us.af.mil AND Geralyn Warner, Contracting Officer, (505) 853-7109, geralyn.warner@us.af.mil

DESCRIPTION: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice and attached Performance Work Statement (PWS).

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document incorporates the provisions and clauses in effect through Federal Acquisition Circular 2005-82 effective 7 May 2015, Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20150420 effective 20 April 2015; Air Force Acquisition Circular (AFAC) 2015-0406 effective 6 April 2015. Solicitation number FA9401-15-R-0002 is issued as a request for proposal (RFP), entitled Remotely Piloted Aircraft (RPA) non-personal Services. The Department of the Air Force, Air Force Nuclear Weapons Center, Installation Contracting Division/PZID intends to award a Firm Fixed Price non-personal services contract as a 100% Small Business Set-Aside. Potential offerors are to review and address this combined synopsis/solicitation and all attachments which include the Performance Work Statement (PWS) dated 9 July 2015, and applicable provisions and clauses. This requirement will be made available to interested parties through https://www.fbo.gov.

REQUIREMENT: This requirement is to provide a firm fixed price contract for 7 full time equivalents (FTEs) to provide A&AS to support Air Force Safety Center (AFSEC) Remotely Piloted Aircraft (RPA)/aviation safety programs with disciplines consistent with the AFSEC Aviation Safety Division (AFSEC/SEF) roles and responsibilities. The contractor shall furnish all labor and supplies required to perform this service and must possess the specific skills and operational expertise in accordance with the attached PWS. The associated NAICS code is 541330 with a size standard of $15,000,000.00. All proposals shall conform to Contract Line Item Number (CLIN) structure of the Attachment 1 Section B.

This is a follow-on A&AS effort to FA7046-12-C-0004, previously awarded to Alpha Omega Change Engineering.

PLACE OF CONTRACT PERFORMANCE: Air Force Safety Center, 9700 G Avenue, Kirtland AFB, NM 87107.

PERIOD OF PERFORMANCE: The Period of Performance for this requirement is a 12 month base https://www.fbo.gov/ year plus two (2) one (1) year option periods, and one (1) 6 month extension. Estimated award date is 28 August 2015. The base year and each option period will allow for continued performance up to an additional 6 months, as needed, after that respective period of performance in accordance wi th ( IAW) FAR Clause 52.217-8 Option to Extend Services, which is included in this solicitation.

Transition Period: 1 September 2015 – 14 September 2015 Base Period: 15 September 2015 – 14 September 2016

Option Period One: 15 September 2016 – 14 September 2017 Option Period Two: 15 September 2017 – 14 September 2018

* Option to Extend Services: 6 months after exercised

BASIS OF AWARD:

This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2 and 15.3 as supplemented by the DoD Source Selection Procedures referenced in DFARS 215.300 to determine best value. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the technically and past performance acceptable offeror with the lowest evaluated price, which is deemed responsible in accordance with the FAR and whose proposal conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representations and certifications, and all other information required by FAR 52.212-1 of this combined synopsis/solicitation.

Award of this contract will be based on contractor's eligibility status as a small business and correct NAICS code (541330), determination of responsibility, technical acceptance, and overall fair and reasonable pricing. All CLINs will be individually evaluated for price fair and reasonableness as well. It is the offeror’s responsibility to maintain the appropriate business size standard and socioeconomic status for the NAICS identified above. This combined synopsis/solicitation is not authorization to begin performance and in no way obligates the Government for award of a contract or payment of any costs incurred by the contractor in preparation of proposals for this requirement. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a contractual document signed by the Contracting Officer with the effective date of performance.

PROPOSAL SUBMISSION: Proposals shall be submitted and received via e-mail to the Points of Contact identified above no later than 12:00 PM MST on 22 July 2015. It is the responsibility of the offeror to ensure that the proposal and its attachments are received by the Government.

Any proposals received after the Closing/Response Date will not be considered for award (see Attachment 3, Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items).

FAILURE TO PROVIDE ANY REQUIRED INFORMATION MAY RESULT IN AN OFFER

BEING DETERMINED NON-RESPONSIVE.

QUESTIONS: Any questions, whether technical or contracting related, shall be submitted in writing via e-mail to the Points of Contact no later than 2:00 PM MST on 13 July 2015. Questions received after this deadline may not be answered.

ATTACHMENTS:

1. Schedule B

2. Performance Work Statement, 9 July 2015

3. Addendum to FAR 52.212-1, Instructions to Offerors -- Commercial Items

4. Addendum to FAR 52.212-2, Evaluation -- Commercial Items

5. Relevant Contracts Reference Sheet

6. Provisions and Clauses

7. Contract Data Requirements List

8. DD 254

ATTACHMENT 1

SCHEDULE B

This is a Firm Fixed-Price, Performance Based Acquisition

Firm Fixed Price (FFP): Profit/fee shall only be applied to FFP CLINs.

Travel - (Cost Reimbursable CLIN): The Contractor shall obtain authorization for travel from the Contracting Officer's Representative (COR). No trip will be reimbursed unless travel authorization is received. All Travel CLINs are a Not to Exceed (NTE) amount. No fee (profit) is to be applied to travel costs. With travel being a Cost Reimbursable CLIN, the Contractor shall only invoice the amount authorized per trip with COR approval and acceptance prior to travel and via Wide Area Workflow (WAWF). The Contractor shall not invoice the entire amount identified within this CLIN.

Estimated Period of Performance:

Transition Period: 1 September 2015 – 14 September 2015 Base Period: 15 September 2015 – 14 September 2016

Option Period One: 15 September 2016 – 14 September 2017 Option Period Two: 15 September 2017 – 14 September 2018

* Option to Extend Services: 6 months after exercised

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Transition 1 Lot

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Base Period - A&AS 12 MO

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Base Period - Travel 1 Lot NTE $50,000

NET AMT NTE $50,000

FFP

Period of Performance 1 Sep 15 - 14 Sep 15.

The Contractor shall provide non-personal A&AS services in support of the Transition as delineated in the approved CDRL A009.

FOB: Destination

NSN: 7030-01-P92-670100

PURCHASE REQUEST NUMBER: F2KDAC5075A101

SIGNAL CODE: A

FFP

Period of Performance 15 Sep 15 - 14 Sep 16.

The Contractor shall provide non-personal A&AS services as specified in the Performance Work Statement (PWS) dated 5 Jun 15.

FOB: Destination

NSN: 7030-01-P92-670100

PURCHASE REQUEST NUMBER: F2KDAC5075A101

SIGNAL CODE: A

CR

Period of Performance 15 Sep 15 - 14 Sep 16.

Travel as directed by the Government -- written approval from the COR shall be obtained prior to travel. Amount invoiced shall reflect actual expenditures and shall not exceed the written pre-approved amount.

FOB: Destination

NSN: 7030-01-P92-670100

PURCHASE REQUEST NUMBER: F2KDAC5075A101

SIGNAL CODE: A

0004 Base Period - CDRLs 1 Lot NSP

NET AMT NSP

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 Contractor Manpower Reporting 1 Each

NET AMT

NSP

Period of Performance 15 Sep 15 - 14 Sep 16.

The Contractor shall furnish Contract Data Requirements List (CDRL) DD Form 1423-1 as identified in the PWS.

FOB: Destination

NSN: 7030-01-P92-670100

PURCHASE REQUEST NUMBER: F2KDAC5075A101

SIGNAL CODE: A

FFP

Delivery Date - 31 Oct 15 for the period of 1 Sep 15 - 30 Sep 15

PROPOSAL INSTRUCTIONS: The Contractor shall determine whether or not this CLIN shall be separately or non-separately priced.

If priced separately, the Qty shall be proposed as "1" and unit as "each". If non-separately priced, the AMOUNT shall be proposed as NSP. PRICED ONLY: The price for this CLIN shall be only for the report creation and submission.

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil/.

FOB: Destination

1002 Option Period 1 - A&AS 12 MO

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1003 Option Period 1 - Travel 1 Lot NTE $50,000

NET AMT NTE $50,000

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1004 Option Period 1 - CDRLs 1 Lot NSP

NET AMT NSP

FFP

Period of Performance 15 Sep 16 - 14 Sep 17.

The Contractor shall provide non-personal A&AS services as specified in the Performance Work Statement (PWS) dated 5 Jun 15.

FOB: Destination

NSN: 7030-01-P92-670100

SIGNAL CODE: A

CR

Period of Performance 15 Sep 16 - 14 Sep 17.

Travel as directed by the Government -- written approval from the COR shall be obtained prior to travel. Amount invoiced shall reflect actual expenditures and shall not exceed the written pre-approved amount.

FOB: Destination

NSN: 7030-01-P92-670100

SIGNAL CODE: A

NSP

Period of Performance 15 Sep 16 - 14 Sep 17.

The Contractor shall furnish Contract Data Requirements List (CDRL) DD Form 1423-1 as identified in the PWS.

FOB: Destination

NSN: 7030-01-P92-670100

1005 Contractor Manpower Reporting 1 Each

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2002 Option Period 2 - A&AS 12 MO

NET AMT

FFP

Delivery Date - 31 Oct 16 for the period of 1 Oct 15 - 30 Sep 16

PROPOSAL INSTRUCTIONS: The Contractor shall determine whether or not this CLIN shall be separately or non-separately priced.

If priced separately, the Qty shall be proposed as "1" and unit as "each". If non-separately priced, the AMOUNT shall be proposed as NSP. PRICED ONLY: The price for this CLIN shall be only for the report creation and submission.

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil/.

FOB: Destination

FFP

Period of Performance 15 Sep 17 - 14 Sep 18.

The Contractor shall provide non-personal A&AS services as specified in the Performance Work Statement (PWS) dated 5 Jun 15.

FOB: Destination

2003 Option Period 2 - Travel 1 Lot NTE $50,000

NET AMT NTE $50,000

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2004 Option Period 2 - CDRLs 1 Lot NSP

NET AMT NSP

CR

Period of Performance 15 Sep 17 - 14 Sep 18.

Travel as directed by the Government -- written approval from the COR shall be obtained prior to travel. Amount invoiced shall reflect actual expenditures and shall not exceed the written pre-approved amount.

FOB: Destination

NSN: 7030-01-P92-670100

SIGNAL CODE: A

NSP

Period of Performance 15 Sep 17 - 14 Sep 18.

The Contractor shall furnish Contract Data Requirements List (CDRL) DD Form 1423-1 as identified in the PWS.

FOB: Destination

2005 Contractor Manpower Reporting 1 Each

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3002 Extension of Services -

A&AS 12 MO

NET AMT

FFP

Delivery Date - 31 Oct 17 for the period of 1 Oct 16 - 30 Sep 17

PROPOSAL INSTRUCTIONS: The Contractor shall determine whether or not this CLIN shall be separately or non-separately priced.

If priced separately, the Qty shall be proposed as "1" and unit as "each". If non-separately priced, the AMOUNT shall be proposed as NSP. PRICED ONLY: The price for this CLIN shall be only for the report creation and submission.

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil/.

FOB: Destination

FFP

Period of Performance 15 Sep 18 - 14 Mar 19.

The Contractor shall provide non-personal A&AS services as specified in the Performance Work Statement (PWS) dated 5 Jun 15.

FOB: Destination

3003 Extension of Services - Travel 1 Lot NTE $25,000

NET AMT NTE $25,000

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3004 52.217-9 - CDRLs 1 Lot NSP

NET AMT NSP

NSP

Period of Performance 15 Sep 18 - 14 Mar 19.

The Contractor shall furnish Contract Data Requirements List (CDRL) DD Form 1423-1 as identified in the PWS.

FOB: Destination

NSN: 7030-01-P92-670100

SIGNAL CODE: A

CR

Period of Performance 15 Sep 18 - 14 Mar 19.

Travel as directed by the Government -- written approval from the COR shall be obtained prior to travel. Amount invoiced shall reflect actual expenditures and shall not exceed the written pre-approved amount.

FOB: Destination

3005 Contractor Manpower Reporting 1 Each

NET AMT

FFP

Delivery Date - 31 Oct 18 for the period of 1 Oct 17 - 30 Sep 18

PROPOSAL INSTRUCTIONS: The Contractor shall determine whether or not this CLIN shall be separately or non-separately priced.

If priced separately, the Qty shall be proposed as "1" and unit as "each". If non-separately priced, the AMOUNT shall be proposed as NSP. PRICED ONLY: The price for this CLIN shall be only for the report creation and submission.

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at help desk at:

4005 Contractor Manpower Reporting 1 Each

NET AMT

FFP

Delivery Date - 31 Oct 19 for the period of 1 Oct 18 - 14 Mar 19

PROPOSAL INSTRUCTIONS: The Contractor shall determine whether or not this CLIN shall be separately or non-separately priced.

If priced separately, the Qty shall be proposed as "1" and unit as "each". If non-separately priced, the AMOUNT shall be proposed as NSP. PRICED ONLY: The price for this CLIN shall be only for the report creation and submission.

"The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at help desk at:

ATTACHMENT 2

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Remotely Piloted Aircraft (RPA) Advisory and

Assistance Services (A&AS)

9 July 2015 Version 1.1

Table of Contents

1 INTRODUCTION

1.1 Mission

1.2 Scope

2 GENERAL REQUIREMENTS

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Management and Administration

2.4 Subcontract Management

2.5 Contractor Personnel, Disciplines, and Specialties (Key Personnel)

2.6 Location and Hours of Work

2.7 Travel / Temporary Duty (TDY)

2.8 Required Training

3 PERFORMANCE REQUIREMENTS

3.1 Personnel

3.2 Safety Investigation Boards (SIBs)

3.3 Database Management / Access

3.4 General

3.5 Report Management

3.6 Trend Analysis

4 SPECIAL REQUIREMENTS

4.1 Base Support and Government Furnished Equipment / Facilities

4.2 Transition

4.3 Environment Requirements

4.5 Security and Safety Requirements

4.8 Contractor Manpower Reporting Requirements

4.9 Quality

5 DELIVERABLES

6 SERVICES SUMMARY (SS)

7 REFERENCES

8 APPENDICES

8.1 Acronyms

1 INTRODUCTION

1.1 Mission. Prevent Mishaps - Preserve Combat Capability. The Air Force Safety Center (AFSEC) develops implements, executes, and evaluates Air Force aviation, ground, weapons, space and system mishap prevention and nuclear surety programs and policy. The center oversees mishap investigations, evaluates corrective actions, ensures implementation and maintains the mishap database Air Force-wide. It also conducts research to promote safety awareness/mishap prevention and develops and directs safety and risk management education and media programs for all safety disciplines.

1.2 Scope. To provide Advisory & Assistance Services (A&AS) to support AFSEC Remotely Piloted Aircraft (RPA)/aviation safety programs with disciplines consistent with the AFSEC Aviation Safety Division (AFSEC/SEF) roles and responsibilities.

2 GENERAL REQUIREMENTS

2.1 Non-Personal Services. The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks.

Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer immediately.

2.2 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.3 Contract Management and Administration. The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at Kirtland AFB and the Contractor's corporate offices.

2.3.2 Contract Administration. The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion. Prior to beginning work, the Contractor shall appoint an on-site program manager to coordinate between the Government and Contractor personnel assigned to support the contract.

The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

2.3.3 Personnel Administration. The Contractor shall provide the following management and support as required. The Contractor shall provide alternate work options according to their corporate policy regarding office closures, for employees during designated Government non-work days or other periods where Government offices are closed due to weather or security conditions. The Contractor shall ensure all employees meet the training requirements identified in section 2.8. The Contractor shall make necessary travel arrangements for employees. The Contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

2.4 Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer or Contracting Officer Representative (COR). Cross teaming may be permitted.

2.5 Contractor Personnel, Disciplines, and Specialties (Key Personnel). The Contractor shall accomplish the assigned work by employing and utilizing qualified key personnel with appropriate combinations of education, training, and experience. The Contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the on-site necessary resources and infrastructure to manage, perform, and administer the contract. The Contractor must designate one of the key positions as an on-site, additional duty program manager.

2.5.1 System Safety Engineer. The System Safety Engineer assigned to this contract must possess at least a Bachelor’s of Science in Engineering and have at least ten years systems engineering and system safety engineering experience working with RPA or other aircraft. Additional on-site System Safety Engineer(s) shall possess a Bachelor’s of Science in Engineering.

2.5.2 RPA/Aviation Maintenance SME. The RPA/Aviation Maintenance SME must have 3 years military experience working with MQ-1, MQ-9 or RQ-4 (flight line or QA) and achieved at least 7-Level; Or have an Airframe and Powerplant (A&P) Certificate with 5 years of experience on MQ-1, MQ-9 or RQ-4 aircraft.

2.5.3 Operations Research Analyst. The Operations Research Analyst must have at least a 4-year degree in operations research, engineering, mathematics, computer science or other related field and at least three years of experience with military or civil aviation.

2.5.4 RPA/Aviation Human Factors SME. The RPA/Aviation Human Factors SME must have a Master’s Degree in human factors, and a minimum of ten years of experience working in an aviation related industry; OR a Bachelor’s Degree in human factors and a minimum of fifteen years of experience in an aviation related industry.

2.5.5 MQ-1 or MQ-9 Pilot SME. The MQ-1 or MQ-9 Pilot SME must have a minimum of ten years of aviation experience (military or civilian) and three years piloting either the MQ-1 or MQ-9, possessing launch and recovery qualification, and have been qualified as an instructor in the MQ-1 or MQ-9.

2.5.6 Airspace Integration SME. The Airspace Integration SME must have aviation experience (previous aeronautical rating or Air traffic control background), preferably working with RPAs and an in-depth understanding of airspace and airspace related issues.

2.6 Location and Hours of Work.

2.6.1 Location. Accomplishment of the results contained in this PWS requires work at the Air Force Safety Center located at 9700 Avenue G, Kirtland AFB, NM 87117.

2.6.2 Hours of Work. Normal workdays are Monday through Friday except US Federal Holidays. Normal hours of work are from 7:30 am to 4:30 pm. Workers typically work eight (8) hours per day, 40 hours per week. Short-term situations, such as supporting mishap investigations or providing input to short notice higher headquarters taskers, may make performance in excess of 8 hours per day, 40 hours per week necessary on occasion (approximately eight (8) hours per month). All employees are expected to be available during normal hours.

2.6.3 Federal Holidays. The Contractor shall not have staff present at the Government installation facilities on federal holidays. The federal holidays observed are as follows:

New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

2.6.4 Telework. Occasional telework shall be permitted for this contract with prior coordination between the COR and on-site program manager. If permitted, the Contractor shall follow their corporate guidance with regard to telework capabilities and frequency.

2.6.5 Emergency Situations. The Contractor will provide alternate work sites for personnel during local emergency situations when the Base Commander has declared an emergency and has stated personnel should not report to base or should leave the base during a workday. The Contractor will follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather.

2.7 Travel / Temporary Duty (TDY). Travel to other Government facilities or other Contractor facilities may be required. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the Government (subject to local policy procedures), and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy & procedures; may reference FAR).

2.8 Required Training. Ensure Advanced Distributed Learning Service (ADLS) computer based training completion by all Contractor employees. Provide the COR certificates upon completion of each training requirement. Failure to complete training may result in the Contractor being denied base and computer access.

• DOD Information Assurance Awareness Course (ZZ133098) - Due Annually

• Information Protection (ZZ133078) - Due Annually

• Force Protection (ZZ133079) - Due Annually

• Human Relations (ZZ133080) - Due Annually

• Environmental Management System - General Awareness (ZZ133070) - One time

3 PERFORMANCE REQUIREMENTS

The objective of this contract is to provide Advisory & Assistance Services (A&AS) non-personal services support to AFSEC RPA / aviation safety programs with disciplines consistent with the AFSEC Aviation Safety Divisions (AFSEC/SEF) roles and responsibilities. These services are normally closely related to the basic responsibilities and mission of AFSEC. Included are efforts that support or contribute to improved organization of program management, logistics management, project monitoring and reporting, data collection, and administrative technical support. Contract shall support the following requirements:

3.1 Personnel Management.

3.1.1 Appoint an on-site Program Manager to oversee the contract and supervise all workload distribution to employees on the contract.

3.1.2 Ensure assigned Contractor’s staff possesses RPA or other relevant aviation experience.

3.1.3 Employ staff with relevant knowledge, abilities to plan, organize, and work well with others.

3.1.4 Identify key personnel with relevant expertise to ensure critical tasks are accomplished to satisfy overall Contractor performance.

3.1.5 Respond to Contracting Officer or COR requests for contract actions, information, and contract taskings.

3.1.6 Provide written notification to the Contracting Officer of direction from Government personnel prior to performing work outside the scope of PWS requirements.

3.1.7 Maintain good working relationships and ability to actively collaborate in small and large groups.

3.1.8 Ensure employees remain actively engaged in ongoing RPA activities and research efforts.

3.1.9 Ensure SME attendance for all applicable aviation safety related meetings.

3.1.10 Provide RPA/aviation system safety expertise for AFSEC staff, Safety Investigation Boards (SIBs), and System Safety groups (SSG).

3.2 Safety Investigation Boards (SIBs).

3.2.1 Coordinate technical assistance for SIBs.

3.2.2 Serve as telephonic or on-site AFSEC Representative for active SIBs.

3.2.3 Provide feedback for SIB narratives, findings, and recommendations to ensure quality reports IAW AFI 91-204. Average approximately one per week.

3.2.4 Provide input to the Memorandum of Final Evaluation (MOFE) process IAW AFI 91-204 and AFMAN 91-223.

3.2.5 Recommend acceptance or rejection for mishap recommendation closure requests.

3.2.6 Assist with research, data mining, and identifying possible mishap root causes for SIBs.

3.2.7 Conduct research using Air Force Safety Automated System (AFSAS) historical data for SIBs and all levels of safety leadership.

3.2.8 Review and perform system safety assessments using general aviation and military standards IAW ARP-4761, Mil-HNBK 516C, Mil-Std 882E, DO-178B, DO-278, DO-264, and FAA SMS Manual.

3.3 Database Management / Access

3.3.1 Review AFSAS/mishap database for accuracy of RPA mishap data.

3.3.2 Maintain access to computerized maintenance resources. Computerized maintenance resources include: Reliability and Maintainability Information System

(REMIS), Joint Technical Data Integration (JTDI) to include IETMs, AFSAS, Joint Deficiency Reporting System (JDRS), Navy Web Enabled Safety System (WESS), Navy JASPER soft, Army Risk Management Information System (RMIS), SIPRNet, and Small Unmanned Aircraft Systems Manager (SUSMAN).

3.4 General.

3.4.1 Identify common problem areas and potential solutions for Government and non- Government RPA users.

3.4.2 Collaborate on RPA/aviation safety maintenance and operations related issues with industry experts (OEM engineers, command level management and other maintenance personnel).

3.4.3 Provide RPA/aviation safety support for Military Flight Operations Quality Assurance (MFOQA), Airman Safety Action Program (ASAP), Line Operations Safety Audit (LOSA), and other proactive safety programs.

3.4.4 Compare RPA rates and cause for and with outside agencies RPA mishaps (i.e.

Navy and Army).

3.4.5 Assist with analysis and identification of RPA/aviation mishap trends, development of safety data products and reports for AFSEC and senior US Air Force leaders.

3.4.6 Provide input/respond to RPA/aviation safety short-notice/time critical taskers, safety briefings, and presentations for AFSEC staff and higher headquarters.

3.4.7 Perform quality control inspection to ensure proper DoD Human Factors Analysis and Classification System (HFACS) coding for all RPA Final and Final Supplemental Messages and ensure consistent HFACS coding between manned and RPA mishaps.

3.4.8 Recommend RPA specific guidance for safety instructions.

3.4.9 Recommend acceptance or rejection for mishap recommendation closure requests.

3.4.10 Support safe expansion of RPA operations for MAJCOMs, Combatant Commands, and deployed units.

3.4.11 Contribute and assist in the development of system safety test plans.

3.4.12 Recommend solutions for gaps, limitations, or deficiencies discovered during aviation safety investigations and system safety analysis.

3.4.13 Review, evaluate, and provide recommendations for airworthiness evaluations using MIL-HNBK-516C criteria.

3.4.14 Review, evaluate, and provide recommendations for risk assessment packages IAW AFI 91-202 and applicable airworthiness criteria bulletins.

3.4.15 Review, assess, and coordinate on Safety Assessment Report (SAR) packages for RPA National Airspace (NAS) integration.

3.4.16 Support active engagement for ongoing RPA activities and research efforts.

3.4.17 Attend and participate in approximately four RPA/aviation safety meeting/conferences annually. Meetings/conferences may include, but are not limited to, MQ-1, MQ-9, and RQ-4 System Safety Group meetings, UAS Executive Committee (EXCOM) Sense and Avoid Science and Research Panel (SaRP) meetings, unmanned aircraft system (UAS) Technical Analysis and Applications Center (TAAC) conference, GBSAA HF Operational Test and Evaluation (OT&E), etc.

3.5 Report Management

3.5.1 Update monthly and weekly flying hour projections for RPAs.

3.5.2 Compile accurate summary information for AFSEC and outside agency questions and taskers.

3.5.3 Write at least six articles per year. Topics include, but are not limited to: 1) RPA NAS integration or other airspace safety issues; 2) RPA operations, training or other safety issues; 3) human factors associated with RPA mishaps and operations; 4) RPA maintenance trend analysis and/or other aviation maintenance safety issues.

3.5.4 Prepare, provide, and present monthly information compilation briefing for USAF involvement in air traffic situations in the National Airspace System (NAS). The briefing should contain a synopsis of what happened, root causes and any corrective actions or recommendations.

3.6 Trend Analysis

3.6.1 Conduct aviation safety trend analysis using Deficiency Report database, mishap reports and data contained in the AFSAS database.

3.6.2 Identify common problem areas and potential solutions for Government and non- Government RPA users.

3.6.3 Conduct analysis of Hazardous Air Traffic Reports.

4 SPECIAL REQUIREMENTS

4.1 Base Support and Government Furnished Equipment / Facilities.

4.1.1 Base Support. The Government will provide the on-site Contractor personnel with office space, supplies, computers, telephone communications, internet access, printers, and access to appropriate Government files, databases and common access cards for use in the performance of this requirement. Use is limited to official Government business related to the performance of the requirements in this contract.

4.1.2 Government Furnished Equipment / Facilities. The Government will maintain control of all equipment and facilities provided for under 4.1.1 Base Support in the performance of this requirement. Laptops provided under 4.1.1 Base Support will be hand receipted to the individual contractor employees. There will be no Government property furnished to the Contractor that meets the definition in FAR Part 45.

4.2 Transition. The Contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission.

The Contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

4.3 Environment Requirements. The Contractor shall comply with all environmental requirements imposed by the Federal Government, the Air Force, and at locations where services are being performed. Such requirements are delineated in AF Policy Directive 32-70, "Environmental Controls, and other laws and regulations.

4.4 Data Rights. All products developed under this contract shall be considered Government work and the Government will assume unrestricted data rights. See DFARS clause 252.227-7015 of this contract for definition of data rights.

4.5 Security and Safety Requirements.

4.5.1 Security

4.5.1.1 The majority of the work is unclassified; however, frequent and regular classified work may be required. The Contractor employees shall have and maintain a minimum SECRET clearance. The Contractor shall conduct security background investigations on employees. The Government will provide the Contractor employees with the system security classification guidance, as required. Work involving access to or production of classified information will be performed at the AFSEC and other Government locations as required to satisfy contract requirements. All classified material shall remain under the control of the AFSEC, including disposition of the classified material at the completion of the contract.

4.5.1.2 Overarching security requirements and Contractor access to classified information shall be as specified in the DD Form 254.

4.5.1.3 The Contractor shall sign a Contractor Visitor Group Security Agreement to protect classified information involved in performance under this contract. The Agreement will outline responsibilities in the following areas: Contractor security supervision; Standard Practice Procedures; access, accountability, storage, and transmission of classified material; marking requirements; security education; personnel security clearances; reports; security checks; security guidance; emergency protection;

protection of Government resources; DD Form 254; periodic security reviews; and other responsibilities, as required.

4.5.2 Safety

4.5.2.1 Contractor Compliance. The Contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E). These requirements shall be incorporated into the Contractor’s safety and health program.

4.5.2.2 Mishap Notification and Investigation. The Contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Contractor personnel and to cooperate in any resulting safety investigation. The Contractor shall notify (via telephone) the Contracting Officer, the COR, and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the Contractor will in-turn notify the Safety office. Contractor notifications made after duty hours shall be reported to the appropriate installation Command Post. If requested by the Contracting Officer, the COR, and/or the cognizant program manager, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the Contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

4.6 Privacy and Privilege. Contractor employees may be exposed to data that is subject to the Privacy Act of 1974, Arms Export Control Act or the Export Administration Act of 1979, and Safety Privileged data. All Contractor employees assigned to this task shall be required to take appropriate action to prevent disclosure of this information. Contractor employees shall abide by the guidance in DoDI 6055.07, AFI 91-202, AFI 91-204, AFI 33-332 and AFMAN 91-223. Completion of non-disclosure statements will be required by on-site Contractor employees to ensure information that is considered sensitive, proprietary, or privileged is not compromised.

4.7 Computer Security Requirements. The Contractor employees are prohibited from attaching any computer hardware to the Air Force network, or running any computer software unless it has been certified and accredited according to current USAF Instructions. Any such requests for reconfiguration or addition of computer software must be approved by the USAF Designated Approval Authority (DAA) Representative via the Contractors submission of a written request to the COR. Contractor employee use of computer modems, thumb drives, and external hard drives on any machine attached to the Air Force network is prohibited.

4.8 Contractor Manpower Reporting Requirements. The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Contractor Manpower Reporting Application (CMRA) help desk at dodcmra@pentagon.af.mil.

4.8.1 Reporting Period. Contractors are required to input data by 31 October of each year.

4.8.2 Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

4.8.3 User Manuals. Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

4.9 Quality. This section describes the Quality Control components for this effort.

The following sub-sections provide details of various considerations on this effort.

4.9.1 Quality Control Plan (QCP)

4.9.1.1 The Contractor shall develop a QCP and maintain an effective quality control program to ensure services are performed in accordance with the contract and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he ensures himself that his work complies with the requirement of the contract.

4.9.1.2 The QCP will be accepted and incorporated into the final contract award.

The Contracting Officer may notify the Contractor of modifications to the plan during the period of performance. Any modifications to the QCP during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Government’s review and acceptance. The Government may find the QCP "unacceptable" whenever the Contractor’s procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

http://www.ecmra.mil/

4.9.2 Quality Assurance. The Government shall monitor the Contractor’s performance under this contract in accordance with the Government’s Quality Assurance Surveillance Plan (QASP).

4.10 Identification of Potential Conflicts of Interest (COI). During the performance of this contract, the contractor may be exposed to sensitive planning data/information in the form of technology strategies, product selection criteria, or risk management programs, at the program, AFSEC, and/or DoD level. This information, if shared with industry, could lead to the compromising of Government plans and potentially legal action against the USAF. If, as a result of the performance of this contract, exposure to sensitive information cannot be avoided, the contractor shall take appropriate measures to protect this information from further distribution. Therefore, it is expected that all information associated with the performance of this effort be treated on a need-to-know basis.

5 DELIVERABLES.

Deliverables shall be specified by the Government. Format and delivery schedule for deliverables shall be outlined in the Contract Data Requirement Lists, DD 1423.

CDRL

Number

Name Freq Qty

A001 Status Report The Contractor shall provide a comprehensive report summarizing all A&AS contract support provided under the contract for each month. The Status Report shall describe the activities completed in the past month and the anticipated activities for the next month, any travel, and corrective actions. The Contractor shall add any other pertinent issues.

(DI-MGMT-80368A)

Monthly 1

A002 Trip Report Following official travel, the Contractor shall prepare a trip report detailing the purpose of the trip, the individuals contacted, any results achieved during the trip or any other significant issues that were identified during the travel. The Contractor shall provide this trip report to the COR within five (5) days after the completion of travel.

(DI-ADMN-81505)

As Required

NA

A003 Meeting Reports Following official meetings, the Government may request a meeting report. The Contractor shall prepare a report detailing the purpose of the meeting, the individuals in attendance, any results achieved during the meeting or any other significant issues that were identified during the meeting. The Contractor shall provide this meeting report to the COR within the time agreed to at the time of the request.

(DI-ADMN-81505)

As Required

NA

A004 Contractor Roster The Contractor shall provide the Contracting Officer and COR with a list of all key personnel and contact information assigned to the contract.

(DI-MGMT-81596)

At time of contract award

As Required

A005 Technical Issues Papers/Studies/Analysis The Contractor will be required to produce various staff products as tasked by AFSEC. All work shall be free of errors and accomplished within the time agreed to at the time of the request.

(DI-MISC-80508B)

As

A006 Presentations and briefings The Contractor may be required to prepare and present presentations at Safety Group meetings or other conferences. All work shall be free of errors and accomplished within the time agreed to at the time of the request.

(DI-ADMN-81373)

As

A007 Airspace Briefing The Contractor shall provide a monthly information compilation briefing concerning any Hazardous Air Traffic Reports or other USAF involvement in air traffic situations in the National Airspace System (NAS) and other theaters of operation. The briefing shall contain a synopsis of what happened, root causes and any corrective actions or recommendations. The briefing shall be delivered to the COR not later than the 15th of each month.

(DI-ADMN-81373)

Monthly 1

A008 Articles The Contractor shall write a minimum of six articles per year on RPA or other aviation safety issues. Subjects should include, but are not limited to RPA operations, maintenance, human factors and airspace integration.

Articles may be published in AFSAS, on web pages, or

As other venues. Due dates and subject matter will be agreed to with the COR.

(DI-MISC-80508B)

A009 Transition Plan The Phase-In/Out Transition Plan provides a detailed description of the transfer of full assumption of duties at each site to the follow-on Contractor. The Contractor shall follow the transition plan submitted as part of the proposal and keep the Government fully informed of status throughout the transition period. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The Contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the phase-in/phase-out periods.

(DI-MGMT-81945)

At time of award

6 SERVICES SUMMARY (SS)

The table below identifies the standards that will be measured by the Government. The Contractor shall have these elements as part of their QCP and may have others, as necessary, to meet Contractor quality standards.

Performance

Objective Performance Threshold Incentive/Remedy

SS-1 Assist Air Force (AF) Safety Investigation Boards (SIB).

Compliance with Air Force Instructions

Recommended solutions and procedures are implementable and timely

Records are accurately maintained

AQL: Consistent with all governing regulations. No more than two updates to the analysis are required

Rework needed due to mistakes will be accomplished at no additional cost to the Government

SS-2 The Contractor shall provide on-site RPA/aviation A&AS support for the AF/SE and AFSEC staff, Safety Investigation

Addresses all program areas

Fully trained and qualified individuals with demonstrated abilities to meet program

Rework needed due to mistakes will be accomplished

Boards, and System Safety Groups

(SSG).

requirements

Provides Continuous operation

AQL: No significant oversights are identified. Any rewrites are completed within 3 working days after receiving comments

SS-…