Questions and Answers-Edwards Holiday Decor and Light Install.pdf

Edwards Holiday Décor and Light Install Solicitation Questions and Answers

1. What time must the contractor report for the December 4 lighting ceremony?

a. Contractor can be onsite 1730 for the lighting controls switch over, then switch it back to photo cell an hour after the initial switch over

2. Does the Government have spare decorations and lighting materials available in case any existing items are damaged or non-operational?

a. The Government will provide any replacement decorations if needed.

3. Will the Government furnish the ceremony push button (wired/wireless) and photocell, or are these contractor-furnished?

a. The switch is Government-furnished.

4. Evaluation: The "Evaluation Factors for Award" section (page 21 of 21) appears blank. Please confirm the basis for award (e.g., lowest price, LPTA, or best value) and whether any technical or past performance information is required with the quote.

a. Please review the SAM.gov solicitation description, which provides the evaluation criteria and basis for award.

5. Subcontracting: FAR 52.219-14, Limitations on Subcontracting, does not appear in the clause list. Please confirm whether it applies to this requirement. We plan to perform with a local, California-licensed (C-10) electrical subcontractor under our management; if the clause does apply, would the Government consent to subcontracting more than 50% of the work?

a. The work can be subcontracted out.

6. Wage determination: FAR 52.222-41 (Service Contract Labor Standards) is incorporated, but no wage determination is attached. Please provide the applicable wage determination for Kern County, CA.

a. Wage determination has been added to the solicitation.

7. Site visit: Is a site visit available prior to the quote due date to view the 30 streetlight poles on Fitzgerald Blvd, the BX tree, and Bldg. 3610?

a. A site visit will take place on 28 October 2026 at 10:00am PDT. You must provide notice of intent to alexia.del_real@us.af.mil and richard.godoy@us.af.mil by 7 :00am PDT 26 October 2026 to be eligible to mailto:alexia.del_real@us.af.mil mailto:richard.godoy@us.af.mil attend. Provide the name, phone number, and email address for all inviduals who will be in attendance.

b. The Government will then provide the necessary instructions regarding access following receipt of the intent notice.

c. All attendees must present a REAL ID-compliant Driver's License or ID at the gate.

d. Attendees must also present valid physical vehicle registration and proof of insurance (or a rental agreement).

e. If members do not have a Real ID, then they will need to bring a combination of either their Passport + Driver’s License or Birth Certificate (original copy) + Driver’s License + SSN Card in order to receive access to the base.

8. Prior contract: Was this requirement awarded last year? If so, could you share the prior contract number and awarded amount?

a. FA930126F0031

9. Electrical scope: For "inspect outlet for usage and make minor repairs if required," can the Government share any known outlet or photocell issues from last year or outlets requiring repair, and confirm whether replacement parts (receptacles, covers, photocell) are Government-furnished or contractor-furnished?

a. All the lighting outlets/photocells are functioning. The government can furnish any materials needed.

10. What is the lead time for base access for subcontractor personnel, and what documentation is required for each worker?

a. The Government can provide base access same day of arrival. Current passport and/or REAL ID, proof of insurance paper or digital, and paper registration.

11. Is a California C-10 Electrical Contractor license required for the outlet inspection and repair work?

a. C-10 is required for repair work, not for inspection

12. DFARS 252.204-7025(d) requires CMMC UIDs in the quote, while the notice states the SPRS self-assessment is required prior to award. If an offeror's Level 1 self-assessment is posted in SPRS after the quote due date but before award, may the CMMC UID be provided at that time

a. CMMC compliance is required prior to award. If it is not available at the solicitation deadline but a date prior to award is known for when it is achievable, please state this in your response.

13. Are extension cords, timers, clips/ties and waterproof connectors Government-furnished (existing from prior years), or does the contractor furnish them?

a. Government will provide extension cords, timers, clips/ties and waterproof connectors.

14. Main tree: approximately how many LED light strands, ornaments and snowflakes go on the main tree?

a. Main tree has approximately 30-40 100’ foot strands of lights one tree top star and 25 snow flake ornaments.

15. Work hours and escort: what days and hours may work be performed, and is an escort available on Saturday, December 5? What time does the tree-lighting ceremony start on December 4, and may lifts stay on site overnight during the install week?

a. Contractor can work during normal duty hours 0700-1530. Once the base access pass is provided there will be no escort required for week days or weekends. Ceremony starts at 1730. Lifts are ok to stay on base during install week.

16. Award date: when do you expect to make the award, given that installation starts November 30?

a. Evaluations will be performed following the solicitation deadline, and award is anticipated to be made to the contractor providing the best value to the Government.

17. Are the existing streetlight-pole outlets automatically controlled, or must the contractor provide controls for the pole decorations?

a. streetlight-pole outlets automatically controlled.

18. The photocell will control the BX lighted trees and ground decorations. Could you please define "ground decorations"?

a. The Government personnel will install ground decorations around BX trees.

Nothing needed from the contractor.

19. How many decoration sets are stored (pole mounts and garlands), and what are their approximate sizes and weights?

a. 30 streetlight 25’ tall garlands stored, weight is approximately 5-10 lbs.

20. Are the items in the SOW photos the exact items to be installed?

a. The pictures provided in SOW are actual pictures of the decorations.

21. If a pole-top outlet is found dead or damaged beyond a minor repair, how is that handled?

a. Contractor can report to COR and the Government electric shop will make repairs as needed.

22. May a bucket truck be used on base, including on grass areas near poles?

a. Bucket trucks can be used on base including grass areas.

23. What minimum insurance (general liability, auto) is required at award?

a. According to the Visitor Control Center general liability is required.

24. May the awardee access Building 3610 for staging before November 30?

a. Yes

25. Is there schedule relief if high winds make pole work unsafe?

a. There is schedule relief if needed for high reach installations. Recommended the contractor performs high reach areas in the mornings when the winds are low. Recommended to start with BX main tree to ensure its completed before ceremony date.

26. Must WAWF registration be complete before award, or before the first invoice?

a. WAWF is the official invoicing location for this effort. It is the contractor’s responsibility to have the appropriate registration.

27. Please confirm how quotes should be submitted and if there is a deadline for questions.

a. Please review the solicitation instructions within the SAM.gov description, which provides details on submission and deadlines.

28. Will the Government provide traffic control or roadway access restrictions during installation and removal?

a. Contractor will provide their own traffic control. Traffic cones are historically what was used.