Questions and Answers - FA930122Q0011 - Final.pdf

FA930122Q0011

Edwards AFB Custodial Services Recompete

Contractor Questions / Government Answers

pg. 1 of 11

Q1. How many buildings require secure access?

A1. It was estimated that about 50% of the square footage is located within secure access buildings that will require clearance

Q2. How do we obtain our flight line driver’s license

A2. Personnel will need to take a test that is administered by Civil Engineer (CE) personnel and also perform an actual driving test.

Q3. Are some of the stand-alone buildings secure?

A3. It depends. Some buildings may require additional security clearance/access while others will not have any restrictions

Q4. Does weekend services also include Sunday?

A4. Yes. Some buildings (ex. gym) will require weekend cleanings to include Saturday and

Sunday.

Q5. Do we need to clean the pool?

A5. No.

Q6. Is the square footage listed for building 2200 (the gym) include the detached free weight room?

A6. Yes.

Q7. Is there any rent associated with the space assigned on Contractors row?

A7. This is at no cost to you; however, you must maintain the space and the surrounding areas

(to include weed pulling) to ensure it is well maintained. They have to maintain the building to pass inspections conducted by the Government.

Q8. When do you anticipate award?

A8. The contract will be awarded 1 October, but the decision on who it will be awarded to should be determined sometime in August. We also plan to award a transition contract to take place in September.

Q9. Is there a separate clearance process for getting into Air Force Research Lab (AFRL)?

A9. Yes.

Q10. Where are the majority of the buildings located? Main base vs AFRL.

A10. A majority of buildings are located in the main base area. Buildings with similar building numbers are located near each other. AFRL buildings use 8000 and 9000 series numbering.

North Base uses building numbers in the 4200 – 4500 range. South Base uses numbers in the 100

– 700 range. The AFP42 building number system is not related to and is separate from the

Edwards AFB/AFRL building number system. Most AFP42 buildings are located geographically close to each other on the south side of the airfield except for B554 and 554D which are located on the north side of the air field and must be accessed from Site-2 Rd and Ave M.

pg. 2 of 11

Generally, buildings are scattered throughout Edwards and AFRL and viewing the base via

Google maps should give you a general idea of the how the buildings and the base are laid out.

Q11. Are access requirements by building or by location?

A11. It depends. For example, the Joint Strike Fighter (JSF) program would require a separate clearance for its facilities, the same would be the case for AFRL, South Base, North Base, etc.

each would have its own additional form of security clearance processing in order to access their buildings.

Q12. Will multiple buildings have difference forms of access?

A12. Yes. Some May have a badge, key, keycards, etc. It depends on the building.

Q13. If they re-hire do they need to re-do their base passes and access?

A13. Yes, but we anticipate the process should be quicker.

Q14. Is there any cost for the contractor to get them through the security process for each location?

A14. No cost, but the government is limited in the number of personnel that they can submit access for.

Q15. How many programs are located on base?

A15: There are approximately 15 different programs, but that number fluctuates as new programs arrive and existing programs leave.

Q16. Will we put together a list of employees based on seniority from the current contract?

A16. The contracting office would not be involved in this process and it would most likely come from the union.

Q17. Do we have building numbers for Plant 42?

A17. Building numbers are located within the Performance Work Statement (PWS).

Q18. Will the government add Juneteenth holiday?

A18. No, the Government will not add the holiday to the CBA because it does not author the

CBA. The official Federal Holiday Schedule is located on the OPM website.

Q19. Will the government allow for an equitable adjustment in case of an outbreak or pandemic to cover $2.00/hr increase?

A19. Any equitable adjust would have to be substantiated as response to Federal, State, or local regulations.

Q20. Are military personnel allowed to work part-time in classified areas?

A20. Military personnel are bound by the appropriate regulations that dictate any employment outside of the Government. They will still need to go through the same process to receive badging to classified/secure areas.

pg. 3 of 11

Q21. Who is the incumbent contractor?

A21. RMC-Exemplar, FA9301-17-D-0002

Q22. What is the current value of the contract?

A22. The current contract ceiling is $11,000,000.00

Q23. Are employees under any CBA or union? If yes. a. We request seniority list of the employees to accurately calculate wage rates and benefits. b. How many employees are currently working on the contract?

A23. Yes. The Government does not have privy of contract between the contractor and the

Union, or the employees so we do not have that information. The current CBA is in the solicitation material and is all the information we can supply.

Q24. What are the access requirements?

A24. Please read the PWS

Q25. If we are onboarding the existing employees; will it be quicker to get the badge?

A25. We can only speculate that it will be quicker to get badges and secure access for existing employees.

Q26. What is the typical time to process the badge?

A26. 3-6 months is the normal processing time for secure badging for secure facilities.

Q27. If an employee is authorized /approved /badged for building requiring special clearance;

will it be applicable to other buildings as well?

A27. It depends, yes for buildings with in the same compound or program area, but not across programs.

Q28. How many different types of areas/building are on base that will require special clearance?

A28. We estimate that there are about 15 different programs across the base that each have their own security office that needs coordination to receive access and badging; however that number does fluctuate as new programs come on to the base and existing programs leave.

Q29. Contractor liable for any cost for the badge? Background check?

A29. No, the individual programs bare the cost the background checks, thus they limit how many individuals may be submitted for badging and access.

Q30. Can any of the contractor’s manager/supervisor be given escort privileges?

A30. Yes

Q31. Will the contractor get the office/storage space on site?

A31. Yes, please read the PWS

Q32. Are there any connection/set up for washer /dryer?

A32. Yes

pg. 4 of 11

Q33. Can a contractor get the office trailer /storage container at contractor’s area? a. If yes who is responsible for utilities? b. What are the procedures related to the same?

A33. Yes the contractor can bring their own non-permanent portable structure for additional office space and/or storage. This must be coordinated with the base Real Property office

The contractor is responsible for the cost of any infrastructure upgrades needed. Those upgrades must meet current Federal, State, Kern County, and Edwards AFB building codes. The base provides all utilities to the site at no charge.

Q34. Are there any uniform requirements?

A34. Yes, please read the PWS

Q35. Which cell phone service works in the area?

A35. Verizon.

Q36. Are we allowed to use the CMMS system? If yes and required, can we connect to Wi-Fi?

A36. Yes you may use a computerized maintenance management system. Base wide wifi is not available. In secure facilities no wifi, cellular or other outgoing transmissions are allowed. You must provide all your own computer equipment.

Q37. If we use CMMS system, will before and after photos be allowed? Photos will be allowed in some locations but not in secure facilities. There will also be a move in/move out inspection conducted by Real Property.

Q38. Will contractor allowed to park the company vehicle onsite?

A38. Yes. Please read PWS on company vehicle

Q39. Are we allowed to fuel the vehicles using gas station on the base?

A39. You may use the commercial gas station on base, but not the Government Owned Vehicle fueling station

Q40. What are the protocols for any deliveries?

A40. The major commercial carriers (FedEx, UPS, USPS) have base access for deliveries.

Deliveries by other carriers will require coordination with the Visitor Control Center for base access.

Q41. What are the protocols to get maintenance person or taking equipment in and out of the base?

A41. Maintenance for Government owned property should be coordinated with Contracting

Officer Representative (COR). Maintenance for contractor owned property does not need coordination above basic base access for the maintenance personnel.

Q42. Any recycling requirements for the contract?

pg. 5 of 11

A42. The base has a landfill and recycling center that the contractor has access to. The contractor is not responsible for collecting recycling at any of the buildings on base. Most buildings/facilities/organizations handle their own recycling and use it to fund morale events.

Q43. What are the requirements for “Flight line driver’s license”? What is the typical time to secure one?

A43. Flight line testing/driving is given by CE and you are also required to register your company vehicle(s) before driving on the flight line and that is done through the COR.

Q44. What will be the transition period? As mentioned during site visit, some areas access can take up to 3 to 6 months; will contractor provided transition time lime according to the same?

A44. It is anticipated that the transition period will be 1 month from Sep 1 to Sep 30 with full performance expected to start on 1 Oct. The Government understands that badging for secure areas will not be completed by 1 Oct; however it expects the contractor to be making a good-faith effort to expedite and process security applications on its end.

Q45. Building which requires special access; have any space to store equipment and supplies/chemicals?

A45. As stated in the PWS, some buildings have storage on-site and some do not. Storage is for the purposes of meeting the contract requirements and is not for personal use.

Q46. Building requires special access have any areas inside the building which will be off limits to the custodial staff?

A46. Yes.

Q47. Based on the response to the initial Q/A submitted by May 25, 2022; can we submit the follow up questions?

A47. No.

Q48. Can you share the Sign-In sheet?

A48. The sign-in sheet for the site visit? No. The sign-in sheet from the PWS to track bathroom cleaning is not an official Government form just needs to track when services were provided to the restrooms.

Q49. Per PWS 3.2.7. Mail Service. The contractor will be responsible for coordinating with the

US Postal Service for the delivery of mail to the contractor's facility or post office box; kindly specify the detailed scope and what type of vehicle will be required?

A49. This is a custodial services contract not a mail delivery contract, the coordination is so that you can receive mail on the base. Also no personal mail is to be sent to the base.

Q50. The square feet do not match up on Attachment 3 CLIN Bid Worksheet vs Appendix B of the PWS. Please advise which document should be used during pricing.

A50. The solicitation/model contract and the bid-sheet are the square footage numbers that will be used to determine the award price, but you are reminded that the square footage requirement

pg. 6 of 11 fluctuates monthly based on the occupied space, new construction, demolition, and remodeling projects which are continuously in flux.

Q51. Confirm that the project is a Base Year plus 9 option years contract.

A51. The contract is structured as an Indefinite Delivery Indefinite Quantity contract type which means the Government is only obligated to order the minimum quantity as stated in the solicitation/model contract. The ordering periods from 1 Oct 2022 to 30 Sep 2027 are not technically “options” that would need to be exercised. The ordering periods from 1 Oct 2027 to

30 Sep 2022 are “options”, as required by statute, which will need to exercised in accordance with clause 52.217-9 of the solicitation/model contract.

Q52. Is a Quality Control Plan required with the submission?

A52. A Quality Control Plan (QCP) is not a required submission for award and is not part of the evaluation criteria; however, A QCP will need to be submitted to, reviewed by, and approved by the Government after award.

Q53. The Past Performance Information sheets are different than what we have used in the past.

Can we use our current ones or must they adhere to the Government’s PPI Forms?

A53. No. You must use the documents provided in the solicitation.

Q54. Can the Contractor include a two-page description of the offering company prior to the past performance profiles?

A54. Submission criteria and page limits are clearly defined within the solicitation. Do not deviate from the instructions.

Q55. How many current employees are currently on this contract?

A55. This is addressed in an earlier question.

Q56. What clearance requirements are required?

A56. This is addressed in an earlier question.

Q57. The MECS Plan and Appendix D both mention a Quality Control Plan. Does the

Government require a QCP as part of the bid process? If so, please provide the parameters of the plan.

A57. No, the QCP does not have to be submitted as part of the bid process.

Q58. The Past Performance Information sheets are different than what we have used in the past.

Can we use our current ones or must they adhere to the Government’s PPI Forms?

A58. Already answered above

Q59. Can the Contractor include a two-page description of the offering company prior to the past performance profiles?

A59. Already answered above

Q60. How many current employees are currently on this contract?

pg. 7 of 11

A60. They have over 40 employees right now.

Q61. What clearance requirements are required?

A61. Already answered above

Q62. Who is the current vendor?

A62. Already answered above

Q63. How many employees do they currently have staffing this contract?

A63. Same as Q60

Q64. What is the cost of the current supplies? *They will not know because the vendor will be managing this but it doesn’t hurt to ask.

A64. The Government does not have this information

Q65. Who is the current supply vendor?

A65. Per PWS AbilityOne

Q66. For the items that say 1 x or 2 x per week, are there particular days that they are being done now? Can they be any day we choose as long as it is done at this frequency?

A66. Yes, it can be any day as long as they are done at that frequency per AFCOL requirement.

Q67. Would they be able to share a copy of the current schedule?

A67. No

Q68. Current count/census of the active employees. Please include current work schedule and job classification.

A68. No

Q69. Can we get a copy of the awarded current contract price schedule to include any current modification?

A69. No

Q70. How has the Covid 19 pandemic impacted the population?

A70. The Covid-19 pandemic dramatically increased the use of telework on base. There was also a shift from periodic to daily restroom cleaning. However, the proposed contract action will shift back from daily to periodic restroom cleaning.

Q71. Please provide current count or square footage of windows that needs to be cleaned by subcontractor.

A71. Reference PWS AFCOL

Q72. Please provide a complete breakdown of different floor type in each building and provide a current count of restroom & kitchen fixtures in each building.

pg. 8 of 11

A72. There are concrete, wood, vinyl, tile, and carpeted floors. The mixture of floor types changes regularly due to constant construction/remodeling. Specific detailed information is not readily available.

Q73. Are there changes to the Scope of Work in this solicitation in comparison the current contract with the incumbent contractor?

A73. No

Q74. Is the Pre-Proposal Conference and Site Visit/Walk Through Mandatory? Also please provide the sign in sheet of the attendees of the Pre-Proposal Conference and Site Visit/Walk

Through

A74. No

Q75. In general terms how does your agency score an offeror if their Past Performance

References are not responsive to request for Past Performance Questionnaires and/or reference inquiries?

A75. Offerors who have no past performance are judged as neutral

Q76. Are there any special delivery considerations for using overnight next day shipping that would prevent on time delivery that we need to be aware of? If so, please provide details

A76. No

Q77. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting office will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price. Question: What circumstances would cause the Contracting

Officer to determine that adequate price competition no longer exists and what information would offerors may be required to submit to determine the reasonableness and affordability of the price?

A77. We only receive one offer. Other than certified cost or pricing data.

Q78. Contract Submission Limits for Subcontractors, Teaming and Joint Venture (JV). Submit

Performance Information Forms (see Attachment 5) on no more than three (3) contracts, for each major, or critical subcontractor, or teaming/joint venture that are current, recent and relevant to demonstrate their ability to supply the proposed Base Custodial Services. Refer to 52.212-2

EVALUATION - COMMERCIAL ITEMS for determining if the contracts you propose to submit meet the definitions of current, recent, and relevant. Questions: Offeror #1 submits 3 past performance information for contracts that they were a prime contractor on, and Offeror #2 submits 3 past formation information of their major, or critical subcontractor, or teaming/joint venture for contracts that they were either a prime or subcontractor on. Both Offeror #1 and #2

pg. 9 of 11 past performance. Will the past performance information from for each major, or critical subcontractor, or teaming/joint venture be evaluated equal to those of a prime contractor?

A78. Yes, the evaluation of past performance information will take into account past performance information regarding predecessor companies, or subcontractors that will perform major or critical aspects of the requirement

Q79. The pricing sheet has only first Base year CLIN, and Solicitation has all Base & Option years. Please clarify if the Bid worksheet is correct and we only need to provide the first Base year cost in Bid worksheet.

A79. The base year pricing will be applied to all years of the contract. There will be no pre-priced escalations. Each year a labor adjustment will be made based on the effect of changes in the negotiated collective bargaining agreement. Any other changes would be made based on a request for equitable adjustment (REA).

Q80. Please provide the name of the current window cleaning subcontractor.

A80. N/A

Q81. Our company was a major subcontractor for an 8(a)-prime contractor, we were 49% responsible for performance on the contract. The 8(a) prime did not share any CPARS information, and the contract has since expired. For past procurements the prime contract Officer and Contract Officer Representative and 8(a) Prime Contractor (POC's) have not been cooperative with responding to Past Performance Questionnaires and reference checks by procurement representatives for solicitations we have and are bidding on. Will we be penalized if we list these contracts as past performance and provide evidence of our performance and the

POC's are not responsive?

A81. Contractors who cannot demonstrate past performance will be judged as neutral.

Q82. In general terms how does your agency score an offeror if their Past Performance

References are not responsive to request for Past Performance Questionnaires and/or reference inquiries?

A82. Contractors who cannot demonstrate past performance will be judged as neutral.

Q83. Please provide the seniority list of the current contractor

A83. The Government does not have that information

Q84. Can CPARS be provided in lieu of the Past Performance Questionnaire? If we are teaming how many of the Past Performance Questionnaires or CPARS are we required from the Prime and from the subcontractor?

A84. No, CPARS is not a replacement for the Past Performance Questionnaire. The Government already plans to review available CPARS or any other information available

Q85. Please explain the level of unescorted building access we will be given after contract award; this is important to know in order to plan what can be accomplished before contract start.

A85. Unescorted access is not available to secure facilities until security checks are complete and badges are issued.

pg. 10 of 11

Q86. Please confirm that all bidders are required to comply with the wages and fringe benefits provided in the Collective Bargaining Agreement when calculating its labor cost for the Base &

Option Periods for employees employed by the contractor in performing the services in the contractor (excluding Clerical & Management Staff).

A86. Correct.

Q87. Is Edwards Air Force Base currently satisfied with the level of quality being received by the current contractor?

A87. N/A

Q88. For those buildings that require coordination to service, what is the average wait time from the time we arrive at the building until we are permitted to begin cleaning?

A88. This information is not tracked

Q89. For the buildings listed on Attachment 1, Appendix F Required Building Security

Clearance noted with a driving permit what are the requirements, process and cost of obtaining the driving permit for the clearance? For current janitors will the driving permit transfer over to the new contractor?

A89. Contractor has to pass the test and driving test and the vehicle has to have current registration and insurance before driving on the flight line. No the driving permit will not transfer.

Q90. Please provide a base wide map that notates the buildings to allow estimations to be calculated for mileage between buildings to pay the janitors in accordance to the CBA attached?

A90. This information is not publicly releasable due to security concerns.

Q91. Are contractors provided an office? If so, where would the office be located?

A91. Please read the PWS

Q92. What is the total number of building inspectors on the current contract? What hours do they inspect?

A92. N/A

Q93. What is the number of facility managers at Edwards AFB?

A93. N/A

Q94. Please identify the buildings that are more than one story tall and for each building identify the number of stories

A94. N/A

Q95. What is the ratio of military verses civilian personnel?

A95. N/A

pg. 11 of 11

Q96. How many deployments (population) are expected per year?

A96. N/A