WWTP_Site_Visit_slides.pptx

SITE VISIT/PRE-PROPOSAL

CONFERENCE

Wastewater Treatment Plants (WWTP) Operation & Maintenance Services

Solicitation

FA9301-14-R-0015

30 Apr 2014 Air Force Test Center

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Agile, Responsive & Competitive, Warriors Supporting Warriors A Great Place to Live and Work

AFTC

General Information

Restrooms Questions Copy of presentation and Q&As will be posted on FedBizOpps at www.fbo.gov Source Selection Information See FAR 2.101 and 3.104

All questions must be submitted in writing to the CA and CO. A Q&A sheet will be posted to the FBO solicitation for all to see within five days of the site visit.

Acquisition Team

Contract Specialist

- Dana Geise, AFTC/PZIOC, (661) 277-3234 Contracting Officer

- Vanessa Russell-Reed, AFTC/PZIOC, (661) 277-0049 Program Managers:

- Karen Bradshaw, 412 TW/CEOSS (Primary)

- Bob Landolt, 412 TW/CEOSS (Alternate) Technical Expert:

- Rick Christensen, 412 TW/CEOER

Presentation Description of Requirement Acquisition Overview CLIN Structure Over and Above Evaluation Factors Terms and Conditions Site Visit Questions

Agenda

Description of Requirement The Contractor shall provide all management, tools, supplies, equipment, materials, vehicles, labor, and other items and services necessary to perform wastewater treatment plant (WWTP) services to include operation, maintenance, and repair at the Class IV Activated Sludge Tertiary Treatment Plant on Main Base and the Class III Plant on the Air Force Research Laboratory (AFRL) on Edwards Air Force Base in California in accordance with all local, state (California), and Federal laws and regulations, including Department of Defense (DoD) and Air Force instructions, the National Pollution Discharge Elimination System (NPDES) permit requirements, California Code of Regulations (CCR) Titles 22 and 23, and State Water Resources Control Board Orders.

Acquisition Overview Solicitation issued 17 Apr 2014, proposals due 19 May 2014 Competitive Procedures 100% Small Business Set-Aside Contract Type Firm-Fixed-Priced (FFP), Indefinite Delivery/Requirements type (ID/R) Period of Performance Five years (1 Oct 2014 – 30 Sep 2019) Six-month option period if needed (1 Oct 2019 – 31 Mar 2020)

Acquisition Overview Instructions to Offerors can be found in the solicitation at FAR Provision 52.212-1 (pages 21-28) Ensure that Performance Information Forms are fully completed before proposal submission (Attachment 5) Ensure that Past Performance Questionnaires are sent directly to the contracting office by the proposal due date of 19 May (Attachment 6) Evaluation procedures can be found in the solicitation at FAR Provision 52.212-2 (pages 28-32) Performance-Price Tradeoff (PPT) with Technical factors Evaluating Price, Technical, Capability and Past Performance Past Performance is approximately equal to Price

Technical doesn’t get a rating in PPT

CLIN Structure Price Proposal Attachment 2 to Solicitation (Price Proposal Template) Do not alter formatting or formulas Enter Unit Price only for CLINs 0001-0003 Do not propose pricing on CLIN 0004 (Over and Above) Will be negotiated on a FFP basis as needed on individual task orders Government will fill this in – will be the same for all offerors Must propose pricing for the six-month option period IAW FAR Clause 52.217-8, Option to Extend Services, a written notice will be provided 30 days prior to contract completion if we exercise the option

Example:

CLIN X004, Over and Above Work Work that is:

Within general scope of the contract Not covered by other CLINs Necessary to complete the contract Procedures described in Performance Work Statement (PWS) and DFARS Clause 252.217-7028 Government has to authorize all O&A work Individual negotiated FFP task orders will be issued

Evaluation Criteria FAR Provision 52.212-2 Performance-Price Tradeoff (PPT) with Technical factors Need to reference PWS – specific citations/paragraph #s Basis for Contract Award:

Step 1 - Price:

Lowest to Highest Step 2 - Technical (Acceptable/Unacceptable):

Mission-Essential Contractor Services Plan (Attachment 3 template) Contractor’s Government Property Plan (Attachment 4 guidelines) Step 3 - Past Performance:

Recency Determination Relevancy Rating Performance Confidence Assessment

Terms and Conditions Preventive Maintenance Inspection (PMI) Program IAW PWS Section 1.2, the Contractor shall develop and implement a PMI program to be performed throughout the life of the contract.

Quality Control Plan (QCP) IAW PWS Section 2.1, the Contractor shall submit a QCP IAW FAR Clause 52.246-4 within 10 calendar days of contract award.

Quality Assurance/Surveillance Contracting Officer’s Representatives (CORs) will monitor Contractor performance IAW the contract’s Quality Assurance Surveillance Plan (QASP).

Government Furnished Property, Facilities, and Services IAW PWS Section III List of GFP found at Attachment 8 to solicitation Items provided under FAR 52.245-1 = Government responsibility, Contractor returns Items provided under FAR 52.245-2 = Contractor responsibility, “as is” condition

Certifications: prior to contract start date; takes about 90 days to get certification from State

Terms and Conditions Certifications IAW PWS Section IV, awarded Contractor must have prior to contract start WWTP Contract Operator Certificate of Registration from the CA State Water Resources Control Board Valid WWTP CA State Water Resources Control Board Certificate of Competence Site Manager/Chief Plant Operator: Grade IV or V Operators: Grade III, IV, or V

Safety and Health Plan IAW PWS Paragraph 4.3.4.2, the Contractor must submit a Safety and Health Plan as part of their Quality Control Plan within 10 calendar days of contract award.

Security Requirements IAW PWS paragraph 4.3.5 and AFFARS Clause 5352.242-9000, Contractor employees will be required to obtain and display identification badges at all times.

Terms and Conditions Limitations on Subcontracting IAW FAR 52.219-14(c)(1), at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

Ordering Procedures IAW DFARS 252.216-7006, all services to be furnished under this contract shall be ordered by issuance of task orders by the Contracting Office.

Mission-Essential Contractor Services IAW DFARS 252.237-7023 and 252.237-7024, the services on this contract are determined to be mission-essential, i.e. required during times of crisis.

Offerors must provide a Mission-Essential Contractor Services Plan (see Attachment 3 of solicitation for template) with their offer; the selected offeror’s plan will be incorporated into the contract.

Procurement Integrity In order to ensure procurement integrity, please channel all communications to and/or from potential Contractors and Government personnel through the Contracting Office.

Vanessa Russell-Reed, Contracting Officer

(661) 277- 0049 or vanessa.russell-reed@us.af.mil Dana Geise, Contract Specialist

(661) 277-3234 or dana.geise.3@us.af.mil

Estimated Milestones

Site Visit Schedule 0845, Depart Bldg 2800 0900, Arrive Class IV Plant 1000, Depart Class IV Plant 1045, Arrive Class III Plant 1115, Depart Class III Plant 1200, Arrive Bldg 2800, break for lunch 1330, Bldg 2800 Question & Answer session

Site Visit Topics Plant equipment repairs Not pre-priced, will be negotiated as FFP task orders

SCADA system Must know how to operate the system manually

90-day sludge removal From current contract

Questions Provide written questions - we will review and answer today if possible. All questions and answers and the slides will be posted on FBO by 7 May 2014.

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