Attachment 3 - Questions and Answers.pdf
PDF 79 KB Posted
- Solicitation number
- FA910126RWP_Afocal
About this file
This is a Questions and Answers document for a Request for Proposals (RFP) containing seven clarifications on solicitation requirements and procedures.
The document addresses key contract elements including submission procedures, technical requirements, and pricing structure. Late submissions may be accepted at the sole discretion of the Agreements Officer if in the Government's best interest, with response dates extended as needed. A second set of optical relay requirements referenced in Section 3 of the RWP will be provided post-award; the RWP has been updated to designate a base phase for Set 1 and an option phase for Set 2 to improve transparency. The milestone structure consists of four milestones, with milestones 1 and 2 applying to Set 1 and milestones 3 and 4 applying to Set 2, each requiring design, creation, and installation activities. Regarding pricing, the base phase requires a firm fixed price while the option phase requires a rough order of magnitude (ROM) estimate to be refined post-award upon receipt of additional requirements information. The Government does not have environmental chamber facilities at AEDC available for optical component testing. Technical drawings in the CUI attachment have been updated for clarity regarding source directionality and measurement locations. For questions on CUI-controlled materials that cannot be shared openly on Sam.gov, the Government will establish a restricted-access CUI version of the Q&A documentation similar to other solicitation materials.
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Text version
Number Question Answer
Can late submissions be accepted? If so, what is the appropriate process to receive approval for a late submission?
Late submissions may be considered at the sole discretion of the Agreements Officer if it is in the best interest of the Government. The Government will extend the response date.
In section 3 of the RWP, there is a reference to a second set of optics requirement details that will be made available later. When in the process of contracting will these new requirements be made available? (i.e. Pre award, Post award)
The Government anticipates the requirment would be known post-award.
In section 8 of the RWP, there is a milestone table, that has 4 milestones, but 1&2 are exact duplicates of 3&4, only separated by Set 1 of 2 and Set 2 of 2. Please clarify what is meant by Sets 1 and 2? We cannot find any other reference of Set that implies we would build 2 sets of optical relays or just 1. Or are you implying that two awards will be made, each only performing milestones 1&2 or 3&4.
The second set is mentioned in section 3 of the RWP.
The second set will require design, creation, and installation. The RWP has been updated to add a base phase for set 1 and an option phase for set 2 for increased transparency.
Are there any government environmental chamber facilities at AEDC for optical component testing, specifically interferometry, that can be leveraged for cold temperature testing at the levels of the envisioned test setup.
No.
In the CUI attachment, there are technical drawings, but it is unclear the directionality of sources, which sources are located at which source point, as they are unlabeled, and where metrology measurements or device under test measurements are being made to provide design teams necessary context. Can a drawing be shared that clarifies these contextual ambiguities?
The attachment has been updated.
In “Part 5: Pricing”, in Section 4 of the RWP, the performers shall provide a Firm Fixed Price for the prototypes. Is this Firm Fixed Price estimate anticipated to be a final cost quote or simply a rough order of magnitude estimate to be refined later with inclusion of the yet to be shared additional requirements information?
The RWP updated language to have the base phase be firm fixed price and a rough order of magnitude (ROM) estimate for the option phase. The ROM will be incorporated into the option phase on an awarded agreement. The pricing evaluaton is subject to the discretion of the Government, but may include realistic assessment, overstated/understated technical requirement, assumptions posed, frontloading/backloading pricing, etc.
What is the process for submitting questions regarding the CUI attachment 1 since they cannot be shared openly on Sam.gov?
The Government will create a CUI version of Q&A with restricted access similar to the other documention.
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