PWS_Holloman_Cannon_17_LTM_FA8903-17-R-0060_Rev_30_Jun.pdf

FA8903-17-R-0060

1 June 20171 June 201730 June 2017

PERFORMANCE WORK STATEMENT

FOR

LONG TERM MAINTENACE ACTIVITIES AT CANNON AND

HOLLOMAN AFB NEW MEXICO (NM);

Project Numbers: CZQZ20177002, KWRD20177002, 1 30 June 2017

Performance Work Statement to Perform Long Term Maintenance Activities at Cannon and Holloman Air Force Base, New Mexico

PART A - GENERAL REQUIREMENTS

In carrying out work issued under contract, the Contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision and other requirements necessary for, or incidental to, the performance of work set forth herein; assure any and all program and/or project related costing information (regardless of its stage in development) is secured, as directed by the Contracting Officer (CO); and be responsible for safeguarding proprietary, and other sensitive information. The Contractor shall be immediately capable of addressing and interpreting all aspects of environmental law and regulation.

1.0 Scope

1.1 Introduction

This Performance Work Statement (PWS) defines the scope of a full range of environmental operations and services activities necessary to meet Air Force and other customer requirements.

This PWS encompasses the full range of methods, technologies, and supporting activities necessary to perform Long Term Maintenance (LTM) at Cannon and Holloman AFB, NM:

Project CZQZ20177002: Perform LTM activities, included 1 mowing of approximately 40 acres and placing clean fill and re-seeding with native grass seed subsidence areas at LF005, Cannon AFB

Project KWRD20177002: Conduct LTM activities, includes removing 2 Jet Assist Take Off (JATO) bottles and placing erosion controls (waddles) in gullies at OT004, Holloman

AFB, NM

1.2 Policy and Requirement Statements

The Contractor shall function as an integral team member in support of the Air Force Civil Engineer Center (AFCEC) mission to include sharing of information with other AFCEC contractors, and cooperation with communities, regulators, and other government entities.

Requirements include efficient management of this contract including, but not limited to, the submission of accurate, on-time, quality contract deliverables and timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to, early involvement in the process to allow for the development of the most cost-effective and technically sound approach or solution. The AFCEC will rely on the Contractor’s expertise in recognizing and addressing problematic issues and successful execution of this contract. The Contractor shall perform all work in accordance with federal, state, and local statutes and regulations. Remedies shall conform to environmental permits, decision document requirements, and other legal requirements.

2.0 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air Force/Military instructions, manuals, handbooks, regulations, guidance, and policy letters; and Executive Orders, including all changes and amendments in effect on the date of issuance of this contract.

3.0 ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

The Contractor shall perform management and planning functions, as well as performance measurement during the course of this effort.

3.1 Coordination with Other Government Offices

The Contractor shall be responsible for day-to-day interface with other government work offices to include, but not limited to, civil engineering, transportation, communications, legal, operations, security forces, safety and public affairs. Topics for interface include, but are not limited to, environmental restoration.

3.2 Regulatory Interface

The Contractor shall assist in the application of general and site-specific regulatory requirements that pertain to assigned AFCEC projects and maintain currency with changing DoD regulations and federal, state, and local statutes.

The Contractor is not an employee of the government and shall not represent the government in an official or unofficial capacity without the express prior written permission from the CO. In the event that any regulatory representative approaches the Contractor with a stated intent to inspect the activities of the Contractor without the previous direction of the CO, the Contractor shall respectfully decline the inspection until the CO is properly notified and a duly appointed Contracting Officer Representative (COR) is present or other direction is issued by the CO. If this is not possible, due to project constraints, the Contractor shall notify the CO, COR, and base point of contact (POC) at the earliest possible time following the inspection.

3.3 Coordination with Other Contractors

The Contractor shall cooperate fully with other contractors and government employees. The Contractor shall not commit any act that will interfere with the performance of work by any other Contractor or government employee. The CO will resolve work schedule conflicts between this contract and other contracts. The CO will provide written direction to the Contractor to reschedule work when required.

3.4 Special Notification

3.4.1 Health Risks

The Contractor shall immediately report to the CO and the COR, verbal telephone or e-mail notification pursuant to the contract, any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel, the public at large, or the environment.

Following the verbal or e-mail notification, a written notice with supporting documentation, to include photographic documentation whenever appropriate, shall be prepared and delivered within three (3) working days to the CO. (Contract Data Requirement List [CDRL] A001)

3.4.2 Identification and Change of Critical Contractor Personnel

The Contractor shall submit an organizational chart displaying key personnel involved in the effort and their respective labor categories. The Contractor shall immediately notify the CO and COR, in writing or email, of any changes in critical Contractor personnel. The Contractor shall obtain CO and COR approval of any proposed changes in project personnel along with the steps taken/proposed to ensure there are no impacts to the schedule or costs associated with individual tasks. The Contractor shall identify to the CO and COR all subcontractors to be used under this contract, issued pursuant to this PWS, prior to signing any subcontract or initiating any work.

The Contractor shall provide subcontractor qualifications to the CO and COR prior to subcontractor utilization. (CDRL A002)

3.5 Work Site Requirements

3.5.1 Safety Requirements

The Contractor shall be responsible for protecting the lives and health of employees and other persons and complying with Occupational Safety and Health Administration (OSHA) regulations and installation safety office requirements. The Contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract. The Contractor shall provide the CO copies of any OSHA Report(s) submitted during the duration of this contract. (CDRL A003)

3.5.2 Site Access Badges

The Contractor shall verify that identification credentials presented by all Contractor and subcontractor employees to obtain security badges, passes, cards, or decals used during the duration of this task order are current and correct. As a minimum, verification should be conducted with the Social Security Administration (http://www.ssa.gov/employer/ssnv.htm), the Federal Bureau of Investigations Criminal Justice Information Services, Identification & Investigative Services Section (304-625-5590) and the Form I-9 Employment Eligibility Verification (http://www.uscis.gov/portal/site/uscis). The Contractor shall monitor its employees to ensure all information remains current and to ensure all security badges or passes are returned to the installation POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer authorized (e.g., upon removal of contracted personnel from specific projects).

The Contractor shall obtain installation identification and vehicle passes for Contractor and subcontractor personnel, as appropriate. The Contractor shall maintain a list of approved personnel for each project location and shall monitor access passes for the duration of this task order. The Contractor shall comply with all applicable regulations to obtain Common Access Cards (CACs) for applicable Prime and subcontract personnel.

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall plan project activities including the development, implementation, and maintenance of project schedules, events, status of resources, report(s) on the activities and progress toward accomplishing project objectives, and document for Government review and approval the results of the project efforts for this contract.

4.1 Post Award Meeting/Teleconference

After the issuance of this contract, the Contractor shall attend a post-award teleconference on a date specified by the COR. The purpose of the meeting shall be to become familiar with the work requirements, information, and/or site-specific data addressed under this contract. The Contractor shall prepare and submit minutes, agendas, and/or presentation materials in support of the post-award meeting. (CDRLs B001, B002, B003)

4.2 Progress Meetings

The Contractor shall attend/phone one (1) progress meetings with the Remedial Program Manager (RPM), COR, and other AFCEC representative(s) via teleconference. The Contractor shall prepare and submit minutes, agendas, and/or presentations of all meetings. (CDRLs B001, B002, B003)

4.3 Presentation Materials

The Contractor shall prepare and present briefing packages at meetings (kickoff and progress meetings) coordinated by the Government. As part of the presentation materials, the Contractor shall prepare paper copies of all slides and overheads. (CDRL B001)

4.4 Training

The Contractor is responsible for the proper and timely training of Contractor personnel to perform their jobs in accordance with all applicable legal, regulatory, and compliance requirements.

4.5 Work Breakdown Structure

The Contractor shall prepare a contract Work Breakdown Structure (WBS). The breakdown structure shall be used to prepare proposals and project schedules. (CDRL B004)

4.6 Project Planning Chart

The Contractor shall prepare and submit a Project Planning Chart (PPC) for approval. The PPC shall detail the project schedule and status through the use of Gantt charts, which shall depict percent complete for each task. (CDRL B005)

4.7 Contractor’s Progress, Status, and Management Report

The Contractor shall prepare and submit a monthly Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. The CPSMR shall also include project schedule status (project planning chart). (CDRL B006)

4.8 Work Plan

The Contractor shall prepare an abbreviated Work Plan (WP) to comply with Department of Defense (DoD), Air Force, United States Environmental Protection Agency (USEPA) (epa.gov/quality), state, and local regulations regarding the proposed work effort. (CDRL A004)

4.9 Technical Project Report

The Contractor shall prepare and submit LTM Report for sites OT004 at Holloman AFB; and an LTM Report for Site LF005 at Cannon AFB, as detailed below in Part B.

4.10 Quality Control Program

The Contractor shall organize, document, prepare procedures for, and implement a management-driven system to provide maximum assurance that products and services conform to specified requirements. Products and services submitted in the performance of this contract shall be according to the American National Standard Institute (ANSI)/American Society for Quality (ASQ) standards if applicable, or Best Commercial Practice, and contract requirements. All work accomplished by the Contractor shall be of sufficient quality and level of acceptance by federal, state, and local regulators.

PART B - PERFORMANCE WORK STATEMENT FOR OPERATIONS & SERVICES

5.0 INTRODUCTION

The Contractor shall provide services and support in areas required to meet the stated LTM objectives and to accomplish the work required under this PWS.

5.1 Continuation of Essential DoD Contractor Services During Crisis

The performance of these services is not expected to be mission essential during time of crisis.

Should a crisis be declared, the CO or his/her representative will verbally advise the Contractor of the revised requirements, followed by written directions.

5.2 Debris Removal

Project Number KWRD20177002, OT004 at Holloman AFB, NM

The following activities are required for the completion of the LTM activities for OT004 at Holloman AFB, NM, and prepare a summary report for activities at OT004. (CDRL A005)

Remove and dispose of two (2) JATO bottles on OT004 using at least one two EOD/UXO certified employee per DODI 4140.62.

o Place 100 liner feet of erosion control waddles in gullies

5.3 Long-term Maintenance

The Contractor shall provide the full range of methods, technologies, and support necessary to perform LTM and remedial activities in support of the AFCEC, Cannon AFB mission requirements, and prepare a summary report for activities at LF005. (CDRL A005)

Project Number CZQZ20177002, Perform LTM for Site LF005 at Cannon AFB

The following activities are required for the completion of the LTM activities for LF005 at Cannon AFB:

LF005 – Land Use Controls (LUCs) Monitoring and Enforcement o Mow approximately 40 acers in December.

o Estimate 8217 cubic yards of clean soil/fill to backfill and seed with native grass sees mix subsidence areas starting with Priority A-B-C see table:

FY17 fill sites in LF005 depth in ft area in sq ft

Vol. cu ft cu yds. comments

Subsidence 1 3.0 21,731 65,193 2,415 priority A

Subsidence 2 3.5 23,994 83,978 3,110 priority A

Subsidence 3 2.0 10,142 20,284 751 priority B

Subsidence 4 3.0 3,970 11,909 441 priority A

Subsidence 5 1.5 2,090 3,135 116 priority C

Subsidence 6 1.0 2,878 2,878 107 priority C

Subsidence 7 1.5 1,542 2,313 86 priority C

Subsidence 8 1.5 852 1,278 47 priority C

Subsidence 9 2.0 3,068 6,136 227 priority B

Subsidence 10 3.0 2,786 8,358 310 priority B

Subsidence 15 2.5 1,214 3,035 112 priority B

Subsidence 19 2.5 1,232 3,080 114 priority A

Subsidence 21 3.5 538 1,882 70 priority A

Subsidence 22 2.5 3,361 8,403 311 priority B

Total 8,217

6.0 SERVICE SUMMARY

PO #

PWS

PARA

PERFORMANCE

OBJECTIVE

PERFORMANCE THRESHOLD

SURVEILLANCE

METHOD

PO 1 5.2 Timely removal, erosion repairs, while maintaining a

E: Service provided within the scheduled time parameters, and maintaining a clean (no waste left) safe (no accidents) work space.

Customer Feedback, 100% inspection clean and safe work space.

VG: Service provided within one week of the scheduled time parameters, and maintaining a clean (no waste left) safe (no accidents) work space.

S: Service provided within 2-3 weeks of the scheduled time parameters, and maintaining a clean (no waste left) safe (no accidents) work space.

M: Service provided within 2-3 weeks of the scheduled time parameters, and/or maintaining a clean- semi clean (no waste to 2-5 items of waste left) safe (no accidents) work space.

U: Service provided >3 weeks of the scheduled time parameters, and/or maintaining a clean- not clean (no waste to >5 items of waste left) safe (no accidents) work space.

PO 2

5.3 Timely backfill, mowing while maintaining a clean and safe work space.

E: Service provided within the scheduled time parameters, and maintaining a clean (no waste left) safe (no accidents) work space.

100% Inspection;

Customer Feedback

VG: Service provided within one week of the scheduled time parameters, and maintaining a clean (no waste left) safe (no accidents) work space.

S: Service provided within 2-3 weeks of the scheduled time parameters, and maintaining a clean (no waste left) safe (no accidents) work space.

M: Service provided within 2-3 weeks of the scheduled time parameters, and/or maintaining a clean- semi clean (no waste to 2-5 items of waste left) safe (no accidents) work space.

U: Service provided >3 weeks of the scheduled time parameters, and/or maintaining a clean- not clean (no waste to >5 items of waste left) safe (no accidents) work space.

PO 3 4.8 Timely and accurate submittal of WP, E: Submitted within 20-24 calendar days after award and with minor <10 comments

100% Inspection;

Customer Feedback

VG: Submitted 25-29 calendar days after award and with minor <10 comments.

S: Submitted within 30-45 calendar days after award and with minor <10 comments.

M: Submitted within 46-54 calendar days after award and with minor <10 comments

U: Submitted later than 55 calendar days after award and/or with major >10 comments.

PO 4 4.7 Timely submittal of progress/monthly report

E: Submitted early >5 business days ahead of the scheduled due date.

100% Inspection

VG: Submitted up to five (5) business days ahead of the scheduled due date.

S: Submitted on schedule.

M: Submitted up to 20 business days late of scheduled due date.

U: Submitted >21 business days late of the scheduled due date.

Note: E = Excellent, VG = Very Good, S = Satisfactory, M = Marginal and U = Unsatisfactory

PART C - MISCELLANEOUS DELIVERABLES

7.0 MISCELLANEOUS

7.1 Data Management

The Contractor shall collect, prepare, publish, and distribute the data in the quantities and types designated on the CDRL Table to the AFCEC CO and COR, Holloman and Cannon AFBs.

Deliverables shall be in accordance with the CDRL applicable to the individual TO.

7.2 Government-Furnished Property and Services

The Contractor shall refer to the Base Support Letter.

7.3 Government Points of Contact

Points of contact for this project will be provided under separate cover. Until COR delegation is received, all correspondence and communication shall be to and through the CO.