1)_FA8903-16-Q-0008-PWS_TinkerAltus_08-03-16.docx

FA8903-16-Q-0008

3 August 2016 Attachment 1

PERFORMANCE WORK STATEMENT

FOR

CONDUCT ACTIVITIES FOR BASE-WIDE WELL DECOMMISSIONING

AT

TINKER AIR FORCE BASE & ALTUS AIR FORCE BASE, OKLAHOMA

Project Numbers: WWYK20167020, AGGN20167801 Solicitation Number: FA8903-16-Q-0008

3 August 2016

Performance Work Statement to Conduct Activities for Base-Wide Well Decommissioning at Tinker Air Force Base (AFB), Oklahoma (OK); and Altus AFB, OK

PART A - GENERAL REQUIREMENTS

In carrying out work assignment(s) under this contract, the Contractor shall furnish the personnel, services, equipment, tools, materials, vehicles, facilities supervision and other requirements necessary for, or incidental to, the performance of work set forth herein; assure any and all program and/or project related costing information (regardless of its stage in development) is secured, as directed by the Contracting Officer (CO); and be responsible for safeguarding proprietary, and other sensitive information. The Contractor shall be immediately capable of addressing and interpreting all aspects of environmental law and regulation.

This Performance Work Statement (PWS) defines the scope of a full range of environmental operations and services activities necessary to meet Air Force and other customer requirements.

This PWS encompasses the full range of methods, technologies, and supporting activities necessary to conduct activities for base-wide well decommissioning of Installation Restoration Program (IRP) Sites at multiple sites at Tinker Air Force Base (AFB), Oklahoma (OK); and multiple sites at Altus AFB, OK. Specifically, the Contractor shall conduct activities pertaining to the plugging of recovery wells, remove and dispose of piping, equipment, fencing, and concrete pads; well abandonment, site restoration and preparation of a Well Abandonment Report for each installation in draft and final versions for review/approval by Air Force (AF) and Oklahoma Department of Environmental Quality (ODEQ).

1.2 Policy and Requirement Statements

The Contractor shall function as an integral team member in support of the Air Force Civil Engineer Center (AFCEC) mission to include sharing of information with other AFCEC contractors, and cooperation with communities, regulators, and other government entities.

Requirements include efficient management of this contract including, but not limited to, the submission of accurate, on-time, quality contract deliverables and timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to, early involvement in the process to allow for the development of the most cost-effective and technically sound approach or solution. AFCEC will rely on the Contractor’s expertise in recognizing and addressing problematic issues and successful execution of this contract. The Contractor shall perform all work in accordance with federal, state, and local statutes and regulations. Remedies shall conform to environmental permits, decision document requirements, and other legal requirements.

2.0 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local statutes; Air Force/Military instructions, manuals, handbooks, regulations, guidance, and policy letters; and Executive Orders, including all changes and amendments in effect on the date of issuance of this contract.

3.0 ADMINISTRATIVE AND MANAGERIAL REQUIREMENTS

The Contractor shall perform management and planning functions, as well as performance measurement and cost status reporting during the course of this effort, as specified in this contract.

3.1 Coordination with Other Government Offices

The Contractor shall be responsible for day-to-day interface with other government work offices to include, but not limited to, civil engineering, transportation, communications, legal, operations, security forces, safety and public affairs. Topics for interface include, but are not limited to, environmental restoration.

3.2 Regulatory Interface

The Contractor shall assist in the application of general and site-specific regulatory requirements that pertain to assigned AFCEC projects and maintain currency with changing DoD regulations and federal, state, and local statutes.

The Contractor is not an employee of the government and shall not represent the government in an official or unofficial capacity without the express prior written permission from the CO. In the event that any regulatory representative approaches the Contractor with a stated intent to inspect the activities of the Contractor without the previous direction of the CO, the Contractor shall respectfully decline the inspection until the CO is properly notified and a duly appointed Contracting Officer Representative (COR) is present or other direction is issued by the CO. If this is not possible, due to project constraints, the Contractor shall notify the CO, COR, and base point of contact (POC) at the earliest possible time following the inspection.

3.3 Coordination with Other Contractors

The Contractor shall cooperate fully with other contractors and government employees. The Contractor shall not commit any act that will interfere with the performance of work by any other Contractor or government employee. The CO will resolve work schedule conflicts between this contract and other contracts. The CO will provide written direction to the Contractor to reschedule work when required.

The Contractor shall immediately report to the CO and the COR, verbal telephone or e-mail notification pursuant to the contract, any issues or incidents which may indicate potential imminent risk to contracted, federal, or local personnel, the public at large, or the environment. Following the verbal or e-mail notification, a written notice with supporting documentation, to include photographic documentation whenever appropriate, shall be prepared and delivered within three (3) working days to the CO. Upon request of the CO, or the COR, the Contractor shall provide pertinent raw laboratory data immediately (not to exceed two [2] weeks) via e-mail and then provide final results and laboratory quality data via standard mail as soon as possible. (Contract Data Requirement List [CDRL] A001)

3.4.2 Identification and Change of Critical Contractor Personnel The Contractor shall submit an organizational chart displaying key personnel involved in the effort and their respective labor categories. The Contractor shall immediately notify the CO and COR, in writing or email, of any changes in critical Contractor personnel. The Contractor shall obtain CO and COR approval of any proposed changes in project personnel along with the steps taken/proposed to ensure there are no impacts to the schedule or costs associated with individual tasks. The Contractor shall identify to the CO and COR all subcontractors to be used under this contract, issued pursuant to this PWS, prior to signing any subcontract or initiating any work. The Contractor shall provide subcontractor qualifications to the CO and COR prior to subcontractor utilization. (CDRL A002a)

The Contractor shall be responsible for protecting the lives and health of employees and other persons for site activities; preventing damage to property, materials, supplies, and equipment; avoiding work interruptions; and complying with Occupational Safety and Health Administration (OSHA) regulations and installation safety office requirements. The Contractor shall perform all operations in a prudent, conscientious, safe and professional manner and conform to the safety requirements contained in the contract. The Contractor shall provide the CO copies of any OSHA Report(s) regarding a project site, submitted during the duration of this contract. (CDRL A002b) The contractor shall record and report promptly (within 1 hour) by telephone or other direct means to the CO or COR, the installation POC, and to the military installation’s Safety Office all available facts relating to each instance of damage to Government property or injury to a person. In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, preserve evidence until released by the accident/mishap investigative authority through the CO, and immediately report the incident to the Fire Department at 911. If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel in the conduct of an investigation until said investigation is completed. The contractor agrees that his personnel and equipment are subject to safety inspections by Government personnel while on federal property.

1.0 2.0 3.0 3.1 3.2 3.3 3.4 3.5 3.5.1 Fire Prevention and Protection The contractor and his employees shall comply with the military installation’s regulations, and Air Force Occupational and Environmental Safety, Fire Prevention and Health (AFOSH) Program, as applicable. A copy of these regulations will be made available by the installation POC at the post award conference. The contractor shall coordinate with the base fire department for hot permits (for welding or open flame operations), as required.

Work-Site Maintenance The contractor shall maintain the work site to prevent the spread of contamination, provide for the integrity of the samples obtained, provide for the safety of all individuals in the vicinity of the work site areas, and prevent the release of any contamination to the environment. The work site shall be well marked to prevent inadvertent entry into all work areas. Access to work areas shall be monitored and thoroughly controlled. Standard work zones and access points for controlled operations shall be established and maintained as the site conditions warrant. The contractor shall ensure compliance with any federal, state, and local regulations and QA/QC protocols and procedures for decontaminating tools, equipment, or other materials, as required. The contractor shall keep the work area free from accumulation of waste and non-essential hazardous materials. The contractor shall remove non-essential equipment from the work site when not in use. The work site shall be maintained to present an orderly appearance and to maximize work efficiency. Before completing the work at each work location, the contractor shall remove from the work premises any rubbish, tools, equipment, and materials that are not the property of the Government. The contractor shall properly dispose of all construction debris, investigation-derived waste, and other waste(s). Upon completing the work, the contractor shall leave the area clean, neat, and orderly.

Storage The contractor shall be responsible for security and weatherproofing of stored material and equipment. Equipment or materials used in the work, requiring storage on the installation, shall be placed at site(s) designated by the installation POC. At the completion of the work, the contractor shall remove all temporary fences and structures (used to protect materials and equipment) from the installation unless otherwise directed by the CO. The contractor shall clean the storage area of all debris and material and perform repairs as required to return the site to its pre-project condition. The contractor shall be responsible for safeguarding all Government property provided for contractor use. The contractor shall maintain an inventory of Government property, a copy of Government property control procedures at the site, and dispose of Government property as directed by the CO. All hazardous materials shall be handled, stored, labeled, and transferred in accordance with Resource Conservation and Recovery Act (RCRA) and OSHA regulations.

Site Access Badges The contractor shall verify that identification credentials presented by all contractor and subcontractor employees to obtain security badges, passes, cards, or decals used during the duration of this contract are current and correct. As a minimum, verification should be conducted with the Social Security Administration (http://www.ssa.gov/employer/ssnv.htm), the FBI Criminal Justice Information Services, Identification & Investigative Services Section (304-625-5590) and the Form I-9 Employment Eligibility Verification (http://www.uscis.gov/portal/site/uscis). The contractor shall monitor its employees to ensure all information remains current and to ensure all security badges or passes are returned to the base POC upon expiration of the badge, upon completion of the project, or when possession of the badge is no longer authorized (e.g., upon removal of contracted personnel from specific projects).

3.5.6 Permits

The Contractor shall be responsible for coordinating and obtaining the required permits to implement a site-specific project. The Contractor shall coordinate with the Base POC prior to the submission of all permit requests. (CDRL A003)

4.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall plan project activities including the development, implementation, and maintenance of project schedules, events, status of resources, report(s) on the activities and progress toward accomplishing project objectives, and document for Government review and approval the results of the project efforts for this contract.

4.1 Post Award Meeting/Teleconference

After the issuance of this contract, the Contractor shall set up and attend a post-award teleconference on a date specified by the COR. The purpose of the meeting shall be to become familiar with the work requirements, information, and/or site-specific data addressed under this contract. The Contractor shall prepare and submit minutes, agendas, and/or presentation materials in support of the post-award meeting. (CDRL B001, B002, B003)

4.2 Progress Meetings

The Contractor shall attend six (6) bi-monthly progress meetings with the Remedial Program Manager (RPM), COR and other AFCEC representative(s) via teleconference. The Contractor shall prepare and submit minutes, agendas, and/or presentations of all meetings, as directed in the accomplishment of this contract. (CDRL B001, B002, B003)

4.3 Presentation Materials

The Contractor shall prepare and present briefing packages at meetings (kickoff meeting and progress meetings) coordinated by the Government. As part of the presentation materials, the Contractor shall prepare paper copies of all slides and overheads. (CDRL B003)

4.4 Training

The Contractor is responsible for the proper and timely training of Contractor personnel to perform their jobs in accordance with all applicable legal, regulatory, and compliance requirements.

4.5 Work Breakdown Structure

The Contractor shall prepare a contract Work Breakdown Structure (WBS). The breakdown structure shall be used to prepare proposals, and project schedules. (CDRL B004)

4.6 Project Planning Chart

The Contractor shall prepare and submit a Project Planning Chart (PPC) for approval. The PPC shall detail the project schedule and status through the use of Gantt charts, which shall depict percent complete for each task. (CDRL B005)

4.7 Contractor’s Progress, Status, and Management Report

The Contractor shall prepare and submit a monthly Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues. The CPSMR shall also include project schedule status. (CDRL B006)

4.8 Plans

The Contractor shall prepare and submit a Work Plan (WP) describing the Contractor’s plan to implement the work required in this contract. The Contractor shall prepare and submit a Health and Safety Plan (HSP).

4.8.1 Work Plan

The Contractor shall prepare an abbreviated WP to comply with DoD, Air Force, United States Environmental Protection Agency (USEPA) (epa.gov/quality), state, and local regulations regarding the proposed work effort. The AFCEC Technical Services Quality Assurance Program shall be used as guidance for all phases of work specified in this contract. (CDRL A004)

4.8.2 Health and Safety Plan

The Contractor shall prepare a HSP to comply with Air Force, OSHA, USEPA, state, and local health and safety regulations regarding the proposed work effort. The Contractor shall utilize to the fullest extent possible any existing related HSP, tailored specifically to the current effort. The Contractor shall use USEPA guidelines for designating the appropriate levels of protection needed at the study site(s) as applicable. The Contractor shall maintain written certification that the approved HSP has been reviewed with all personnel that work at the project site prior to their mobilization. (CDRL A005)

4.9 Quality Control Program

The Contractor shall organize, document, prepare procedures for, and implement a management-driven system to provide maximum assurance that products and services conform to specified requirements. Products and services submitted in the performance of this contract shall be according to the American National Standard Institute (ANSI)/American Society for Quality (ASQ) standards if applicable, or Best Commercial Practice, and contract requirements. All work accomplished by the Contractor shall be of sufficient quality and level of acceptance by federal, state, and local regulators.

4.10 Pollution Prevention

The Contractor shall conduct all operations and activities with the intent of reducing the amount of energy used and pollution generated. Specific areas to be focused on are generation of solid waste, use of hazardous materials, use of ozone depleting chemicals, generation of hazardous waste, and use of energy and water.

4.11 Environmental Resources Program Information Management System (ERPIMS) Data Management The Contractor shall meet any Environmental Resources Program Information Management System (ERPIMS) data deliverable requirements. The Contractor shall record and enter field and laboratory data into a computerized submission format in accordance with the ERPIMS Data Loading Handbook (DLH). Submission timelines should be followed as established in the DLH. There are additional AFCEC documents such as the model FSP and the appropriate quality assurance plan (e.g., QAPP) that can be used for guidance. All of these documents are available for download from the AFCEC web page. However, the AFCEC QAPP has been superseded by the UFP-QAPP located on the following webpage: http://www.epa.gov/fedfac/documents/qualityassurance.htm. The Contractor shall be responsible for the accuracy and completeness of all data submitted. Field activity for projects with groundwater sampling normally includes recording and reporting field parameters and groundwater levels applicable to the sampling event. Chemistry data should include the appropriate Laboratory Quality Control (LABQC) data to include sufficient lab blanks and blank spikes per analytical batch (see QAPP). All data submitted by the Contractor shall correspond exactly with the data recorded in the original laboratory reports and other documents associated with sampling and laboratory tasks. The Record Keeping section of the QAPP requires that laboratories shall maintain electronic and hardcopy records sufficient to recreate each analytical event conducted pursuant to the PWS. (CDRLs B007, B008)

PART B - PERFORMANCE WORK STATEMENT FOR OPERATIONS & SERVICES

5.0 INTRODUCTION

The Contractor shall provide services and support in areas required to meet the stated objectives and to accomplish the work required under this PWS.

5.1 Continuation of Essential DoD Contractor Services During Crisis The performance of these services is not expected to be mission essential during time of crisis. Should a crisis be declared, the CO or his/her representative will verbally advise the Contractor of the revised requirements, followed by written directions.

5.2 Description of Services

Base-Wide Well and System Decommissioning, Tinker AFB:

The contractor shall:

· Abandon wells included in Attachment 15 – “List of Wells to Be Abandoned, Well Installation Logs and Maps”, in accordance with the Oklahoma Water Resources Board regulations.

· Contain, test and transport residual, non-hazardous waste as bulk at a facility located off base.

· Document all well abandonment activities and complete a draft and final Well Abandonment Report for each installation which will include all maps, tables, and a summary of all field activities, as well as all pertinent information relating to the activities in this contract. (CDRL A002c)

Base-Wide Well and System Decommissioning, Altus AFB:

The contractor shall:

· Abandon wells included in Attachment 15 – “List of Wells to Be Abandoned, Well Installation Logs and Maps”, in accordance with the Oklahoma Water Resources Board regulations.

· Six (6) wells located on the parking apron (WL054, WL056, WL059, WL362, WL364 & WL366) are located in area with a funded MILCON project to resurface the parking rosettes. Prioritization of the abandonment of these six (6) wells before the MILCON project is completed is preferred. The window is about 90 days.

· Contain, test and transport residual, non-hazardous waste as bulk at a facility located off base.

· Document all well abandonment activities and complete a draft and final Well Abandonment Report for each installation which will include all maps, tables, and a summary of all field activities, as well as all pertinent information relating to the activities in this contract. (CDRL A002d)

5.3 Service Summary

VG: Deliverables submitted 2-4 business days ahead of schedule

S: Deliverables submitted on schedule or 1 business day ahead of schedule

M: Deliverables submitted 1-4 business days after schedule

U: Deliverables submitted 5 or more business days after schedule

VG: Addresses all aspects of the requirement; deliverables are clear and concise with 1-2 errors that do not detract from acceptability of the deliverable

S: Addresses all aspects of the requirement; deliverables are clear and concise; noted technical and administrative errors did not detract from acceptability of the deliverable

M: Addresses all aspects of the requirement; deliverables are unclear and not concise; noted technical and administrative errors detracted from acceptability of the deliverable

U: Fails to address all aspects of the requirement; deliverables are unclear / not understandable / lengthy; errors were technical and administrative in nature and made deliverable unacceptable

VG: Addresses all aspects of the requirement; deliverables are clear and concise with 1-2 errors that do not detract from acceptability of the deliverable

S: Addresses all aspects of the requirement; deliverables are clear and concise; noted technical and administrative errors did not detract from acceptability of the deliverable

M: Addresses all aspects of the requirement; deliverables are unclear and not concise; noted technical and administrative errors detracted from acceptability of the deliverable

U: Fails to address all aspects of the requirement; deliverables are unclear / not understandable / lengthy; errors were technical and administrative in nature and made deliverable unacceptable

Note: E = Excellent, VG = Very Good, S = Satisfactory, M = Marginal and U = Unsatisfactory

PART C - MISCELLANEOUS DELIVERABLES

The Contractor shall prepare photo documentation, as specified in this contract, to include sites under investigation, field activities and sample locations. (CDRL B009)

6.2 Data Management

The Contractor shall collect, prepare, publish, and distribute the data in the quantities and types designated on the CDRL Table to the AFCEC CO and COR, Tinker and Altus AFBs, and all applicable state and federal regulators. Deliverables shall be in accordance with the CDRL applicable to the individual contract.

6.3 Government-Furnished Property and Services

The Contractor shall refer to the Base Support Letter.

6.4 Government Points of Contact

Points of contact for this project will be provided under separate cover. Until COR delegation is received, all correspondence and communication shall be to and through the CO.