Attachment_2_-_DD254.pdf

CLASSIFICATION (When filled in):

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DEPARTMENT OF DEFENSE

CONTRACT SECURITY CLASSIFICATION SPECIFICATION

(The requirements of the National Industrial Security Program (NISP) apply to all security aspects of this effort involving classified information.)

OMB No. 0704-0567 OMB approval expires:

October 31, 2020

The public reporting burden for this collection of information, 0704-0567, is estimated to average 70 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Washington Headquarters Services, at whs.mc-alex.esd.mbx.dd-dod-information-collections@mail.mil. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number.

RETURN COMPLETED FORM AS DIRECTED IN THE INSTRUCTIONS.

1. CLEARANCE AND SAFEGUARDING

a. LEVEL OF FACILITY SECURITY CLEARANCE (FCL) REQUIRED (See Instructions)

b. LEVEL OF SAFEGUARDING FOR CLASSIFIED INFORMATION/

MATERIAL REQUIRED AT CONTRACTOR FACILITY

2. THIS SPECIFICATION IS FOR: (X and complete as applicable.)

a. PRIME CONTRACT NUMBER (See instructions.)

b. SUBCONTRACT NUMBER

c. SOLICITATION OR OTHER NUMBER DUE DATE (YYYYMMDD)

3. THIS SPECIFICATION IS: (X and complete as applicable.)

a. ORIGINAL (Complete date in all cases.)

DATE (YYYYMMDD)

b. REVISED (Supersedes all previous specifications.)

REVISION NO. DATE (YYYYMMDD)

c. FINAL (Complete Item 5 in all cases.) DATE (YYYYMMDD)

4. IS THIS A FOLLOW-ON CONTRACT? No Yes If yes, complete the following:

Classified material received or generated under (Preceding Contract Number) is transferred to this follow-on contract.

5. IS THIS A FINAL DD FORM 254? No Yes If yes, complete the following:

In response to the contractor's request dated , retention of the classified material is authorized for the period of:

6. CONTRACTOR (Include Commercial and Government Entity (CAGE) Code)

a. NAME, ADDRESS, AND ZIP CODE b. CAGE CODE c. COGNIZANT SECURITY OFFICE(S) (CSO) (Name, Address, ZIP Code, Telephone required; Email Address optional)

7. SUBCONTRACTOR(S)

(-- but will still require a separate DD Form 254 issued by a prime contractor to each subcontractor.)

a. NAME, ADDRESS, AND ZIP CODE b. CAGE CODE c. COGNIZANT SECURITY OFFICE(S) (CSO) (Name, Address, ZIP Code, Telephone required; Email Address optional)

8. ACTUAL PERFORMANCE

a. LOCATION(S) (For actual performance, see instructions.) b. CAGE CODE (If applicable, see Instructions.)

c. COGNIZANT SECURITY OFFICE(S) (CSO) (Name, Address, ZIP Code, Telephone required; Email Address optional)

9. GENERAL UNCLASSIFIED DESCRIPTION OF THIS PROCUREMENT

(Additional Performance Locations are located in block 13)

Unclassified

Unclassified

Secret Secret

✘ FA8818-19-R-0001

2019/02/25

FA8818 HQ SMC PK SDK/PKT/ADK, CP 310 653 1748 3550

ABERDEEN AVE SE KIRTLAND AFB NM 87117-0001, KIRTLAND

AFB, NM, 87117-0001 FA8818

The Air Force Space and Missile Systems Center, Launch Enterprise Systems Directorate, Small Launch and Targets Division (SMC/LEX), Rocket Systems Launch Program (RSLP), Kirtland AFB, NM, has prepared the OSP-4 ASD for SMC/LE approval. OSP-4 consists of orbital launch vehicles from 400 lbs to low earth orbit (LEO) to 8,000+ lbs to geostationary transfer orbit (GTO). The objective of OSP-4 is to provide flexible small launch capability using launch vehicles with commercial and/or Government Furnished Property (GFP) motors to meet the customer’s requirements. OSP-4 is the follow-on to the Orbital/Suborbital Program-3 (OSP-3) contract. The OSP-4 strategy utilizes a low barrier to enter, which consists of a self-assessment questionnaire to establish a vendor pool via an indefinite delivery indefinite quantity (IDIQ) contract. Each task order on OSP-4 will be competively awarded and driven by customer mission requirements.

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10. CONTRACTOR WILL REQUIRE ACCESS TO: (X all that apply. Provide details in Blocks 13 or 14 as set forth in the instructions.)

a. COMMUNICATIONS SECURITY (COMSEC) INFORMATION f. SPECIAL ACCESS PROGRAM (SAP) INFORMATION

b. RESTRICTED DATA

g. NORTH ATLANTIC TREATY ORGANIZATION

(NATO) INFORMATION

c. CRITICAL NUCLEAR WEAPON DESIGN INFORMATION (CNWDI) (If CNWDI applies, RESTRICTED DATA must also be marked.)

h. FOREIGN GOVERMENT INFORMATION

d. FORMERLY RESTRICTED DATA

i. ALTERNATIVE COMPENSATORY CONTROL MEASURES

(ACCM) INFORMATION

e. NATIONAL INTELLIGENCE INFORMATION:

(1) Sensitive Compartmented Information (SCI)

(2) Non-SCI

j. CONTROLLED UNCLASSIFIED INFORMATION (CUI) (See instructions.)

k. OTHER (Specify) (See instructions.)

11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: (X all that apply. See instructions. Provide details in Blocks 13 or 14 as set forth in the instructions.)

a. HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT

ANOTHER CONTRACTOR'S FACILITY OR A GOVERNMENT

ACTIVITY

(Applicable only if there is no access or storage required at contractor facility.

See instructions.)

b. RECEIVE AND STORE CLASSIFIED DOCUMENTS ONLY

c. RECEIVE, STORE, AND GENERATE CLASSIFIED

INFORMATION OR MATERIAL

d. FABRICATE, MODIFY, OR STORE CLASSIFIED HARDWARE

e. PERFORM SERVICES ONLY

f. HAVE ACCESS TO U.S. CLASSIFIED INFORMATION OUTSIDE

THE U.S.,PUERTO RICO, U.S. POSSESSIONS AND TRUST

TERRITORIES

g. BE AUTHORIZED TO USE THE SERVICES OF DEFENSE

TECHNICAL INFORMATION CENTER (DTIC) OR OTHER

SECONDARY DISTRIBUTION CENTER

h. REQUIRE A COMSEC ACCOUNT

i. HAVE A TEMPEST REQUIREMENT

j. HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS

k. BE AUTHORIZED TO USE DEFENSE COURIER SERVICE

l. RECEIVE, STORE, OR GENERATE CONTROLLED UNCLASSIFIED

INFORMATION (CUI).

(DoD Components: refer to DoDM 5200.01, Volume 4 only for specific CUI protection requirements. Non-DoD Components: see instructions.)

m. OTHER (Specify) (See instructions.)

12. PUBLIC RELEASE

Any information (classified or unclassified) pertaining to this contract shall not be released for public dissemination except as provided by the National Industrial Security Program Operating Manual (NISPOM) or unless it has been approved for public release by appropriate U.S. Government authority.

Proposed public releases shall be submitted for review and approval prior to release to the appropriate government approval authority identified here with at least office and phone contact information and if available, an e-mail address. (See instructions)

DIRECT THROUGH (Specify below) Public Release Authority:

13. SECURITY GUIDANCE

The security classification guidance for classified information needed for this effort is identified below. If any difficulty is encountered in applying this guidance or if any other contributing factor indicates a need for changes in this guidance, the contractor is authorized and encouraged to provide recommended changes; to challenge the guidance or the classification assigned to any information or material furnished or generated under this contract;

and to submit any questions for interpretation of this guidance to the official identified below. Pending final decision, the information involved shall be handled and protected at the highest level of classification assigned or recommended.

(Fill in as appropriate for the classified effort. Attach, or forward under separate correspondence, any documents/guides/extracts referenced herein. See instructions for additional guidance.)

List of Attachments (All Files Must be Attached Prior to Signing, i.e., for any digital signature on the form)

Program Protection Plans (PPP) and Security Classification Guides (SCG): The contractors shall protect critical program information (CPI) and critical components (CC) in compliance with the Program Protection Plan (PPP). Program Security Classification Guides (SCGs) will be provided by the Government program office. Classified national security information, and unclassified controlled information (CUI) shall be protected as outlined in the SCG, NISPOM and/or

DODM 5200.01 V1-4.

Research and developmental contractors shall develop a Program Protection Implementation Plan (PPIP) to be approved by the program office. The PPIP shall describe the protection measures being implemented by the contractor and sub-contractors for CPI and CC. The prime contractor shall flow-down to any

SEE SECTION 13 CONTINUATION SECTION AT THE BOTTOM OF THIS FORM

Unclassified

Unclassified

[FOUOAddendum20190130.pdf]

SEE SECTION 13 CONTINUATION SECTION AT THE BOTTOM OF THIS

FORM

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NAME & TITLE OF REVIEWING OFFICIAL SIGNATURE

14. ADDITIONAL SECURITY REQUIREMENTS

Requirements, in addition to NISPOM requirements for classified information, are established for this contract.

No Yes If Yes, identify the pertinent contractual clauses in the contract document itself, or provide an appropriate statement which identifies the additional requirements. Provide a copy of the requirements to the CSO. (See instructions for additional guidance.)

15. INSPECTIONS

Elements of this contract are outside the inspection responsibility of the CSO.

No Yes If Yes, explain and identify specific areas and government activity responsible for inspections. (See instructions for additional guidance.)

16. GOVERNMENT CONTRACTING ACTIVITY (GCA) AND POINT OF CONTACT (POC)

a. GCA NAME

b. ACTIVITY ADDRESS CODE (AAC) OF THE CONTRACTING OFFICE (See Instructions)

c. ADDRESS (Include ZIP Code) d. POC NAME

e. POC TELEPHONE (Include Area Code)

f. EMAIL ADDRESS (See Instructions)

17. CERTIFICATION AND SIGNATURES

Security requirements stated herein are complete and adequate for safeguarding the classified information to be released or generated under this classified effort. All questions shall be referred to the official named below.

a. TYPED NAME OF CERTIFYING OFFICIAL (Last, First, Middle Initial) (See Instructions)

b. TITLE

c. ADDRESS (Include ZIP Code)

d. AAC OF THE CONTRACTING OFFICE (See Instructions)

e. CAGE CODE OF THE PRIME CONTRACTOR (See Instructions.)

f. TELEPHONE (Include Area Code)

g. EMAIL ADDRESS (See Instructions)

h. SIGNATURE

i. DATE SIGNED (See Instructions)

18. REQUIRED DISTRIBUTION BY THE CERTIFYING OFFICIAL

a. CONTRACTOR

b. SUBCONTRACTOR

c. COGNIZANT SECURITY OFFICE FOR PRIME AND

SUBCONTRACTOR

d. U.S. ACTIVITY RESPONSIBLE FOR OVERSEAS SECURITY

ADMINISTRATION

e. ADMINISTRATIVE CONTRACTING OFFICER

f. OTHER AS NECESSARY (If more room is needed, continue in Item 13 or on additional page if necessary.)

Unclassified

Unclassified

Visitor Group Security Agreement (VGSA) is required for locations operating on a government installation. PROGRAM PROTECTION PLANNING: The prime contractor and its subcontractors shall protect Critical Program Information (CPI), Critical Components (CC), technologies and systems when identified in appropriate Program Protection Plans (PPP).

William Brodie Security Administration William Brodie

For collateral: The Defense Security Service is relieved of security inspection responsibility for contracts on government installations. The Commander retains cognizance over contracts on the installation. SMC/ENX staff is designated as member of the Wing Inspection Team and has inspection authority when assigned under SMC/IG. DoDAAC[FA8818]

SMC/ADK

3548 Aberdeen Ave. SE, Kirtland, AFB, NM, 87117 Lucia Corral

505-853-5873

FA8818 lucia.corral@us.af.mil

Briggette Brown FA8802

Security Administration

Briggette Brown

FA8802 HQ SMC PK PIK PKE, CP 310 653 1748 483 N AVIATION BLVD EL

SEGUNDO CA 90245-2808, EL SEGUNDO, CA, 90245-2808

310-653-1394 2019/03/08 briggette.brown@us.af.mil

377abw.ip@us.af.mil; smc.pip.cna@us.af.mil

13. SECURITY GUIDANCE. The security classification guidance needed for this effort is identified below. If any difficulty is encountered in applying this guidance or if any other contributing factor indicates a need for changes in this guidance, the contractor is authorized and encouraged to provide recommended changes: to challenge the guidance or classification assigned to any information or material furnished or generated under this contract; and to submit any questions for interpretation of this guidance to the official identified below. Pending final decision, the information involved shall be handled and protected at the highest level of classification assigned or recommended. (Fill in as appropriate for the classified effort. Attach, or forward under separate correspondence, any document/guides/extracts referenced herein.

Add additional pages as needed to provide complete guidance.

CONTINUATION OF ITEM 13

[Block: 13 Continuation] subcontractor protection requirements for implementation as described in the PPIP in compliance with PPP. The government program office shall conduct Program Protection Surveys at contractor locations to assess the effectiveness of the established PPIP.

Information requiring AF or DoD–level review will be forwarded by the entry-level public affairs office through the MAJCOM/DRU Public Affairs Office to the Secretary of the Air Force, Office of Public Affairs, Security and Review Division (SAF/PAX), 1690 Air Force Pentagon, Washington DC 20330-1690.

Ref 10a: Classified COMSEC material is not releasable to contractor employees who have not received a FINAL clearance at the appropriate security level.

COMSEC access shall be IAW DoD 5220.22-M. Written concurrence of the GCA is required prior to subcontracting. : “Prior approval from the Contracting Officer is required in order for a Prime Contractor to grant COMSEC access to a subcontractor. The Prime Contractor shall also notify the National Security Agency (NSA) Central Office of Record (COR) before negotiating or awarding subcontracts.

(For Visitor Groups) Contractor will require access to COMSEC information at the on-base locations listed in item 8a. On-base contractors will not require their own COMSEC account. Access will be controlled by 61st AirBase Group (ABG) or host installation. On-base contractors will protect COMSEC material IAW directives identified by the installation COMSEC Custodian to include Air Force Manual 17-1302-0, Communications Security (COMSEC) Operations.

Access to COMSEC material by personnel is restricted to U.S. citizens holding final U.S. Government clearances.”

Ref 10b: Restricted Data Information is not releasable to contractor employees who have not received a FINAL clearance at the appropriate security level.

Written concurrence of the GCA is required prior to subcontracting. : “ Protection requirements for RD/FRD/CNWDI are contained in DoDM 5200.01, Volume 1, DoD Information Security Program, which states that: Classified information, including Critical Nuclear Weapon Design Information, in the custody of the Department of Defense marked as RD and FRD in accordance with the Atomic Energy Act of 1954, as amended, shall be stored, protected, and destroyed in the same manner as information of a comparable level of security classification Contractor IT systems and networks must be certified and accredited for RD, FRD, and/or CNWDI prior to transmission, processing, or storage of such data. RD and FRD must be marked IAW instructions in the NISPOM.”

Ref 10d: The contractor is permitted access to Formerly Restricted Data (FRD) in the performance of this contract. Access to FRD requires a final U.S.

Government clearance at the appropriate level. Written concurrence of the GCA is required prior to subcontracting. : “ Protection requirements for RD/FRD/CNWDI are contained in DoDM 5200.01, Volume 1, DoD Information Security Program, which states that: Classified information, including Critical Nuclear Weapon Design Information, in the custody of the Department of Defense marked as RD and FRD in accordance with the Atomic Energy Act of 1954, as amended, shall be stored, protected, and destroyed in the same manner as information of a comparable level of security classification Contractor IT systems and networks must be certified and accredited for RD, FRD, and/or CNWDI prior to transmission, processing, or storage of such data. RD and FRD must be marked IAW instructions in the NISPOM.”

Ref 10j: For Official Use Only (FOUO) Information generated and/or provided under this contract shall be safeguarded and marked as specified in DoD Manual 5200.1 Volumes 1-4 . : CUI is the term which includes For Official Use Only, CUI information provided under this contract shall be managed and safeguarded IAW DoDM 5200.01, Volume 4, Controlled Unclassified Information (CUI). See Block 11L for Information Systems protection guidance.

Ref 11c: The contractor requires access to classified information. Any extracts must apply derivative classifications and markings consistent with the source documents. Use of "Multiple Sources" on the "Derived From" line necessitates compliance with the NISPOM, paragraph 4-208b. : Classified material will be handled in accordance with DoDM 5200.01-V1-V3, and the NISPOM.

Ref 11d: Contractor must provide adequate storage at their facility for classified hardware to the level of required safeguarding (See Block 1b above). : The contractor may access information provided by DTIC by complying with all established safeguards and following the registration procedures as set forth in Chapter 11 Section 2 of the NISPOM.

Ref 11g : The contractor may access information provided by DTIC by complying with all established safeguards and following the registration procedures as set forth in Chapter 11 Section 2 of the NISPOM.

Ref 11h: A COMSEC account must be established when accountable COMSEC material is to be provided, acquired, or produced under a contract. The GCA will inform the contractor that a COMSEC account is required. : (On-base contractors) The contractor will be required to establish and maintain a COMSEC user account following the procedures and requirements contained in Committee on National Security Systems (CNSS) Policy No. 3, National Policy for Granting Access to U.S. Classified Cryptographic Information and AFMAN 17-1302-0, Communications Security (COMSEC) Operations, the NISPOM, and installation COMSEC account procedures.

(Off-base contractors) NSA account will be established for and maintained by contractor IAW Committee on National Security Systems (CNSS) Policy No. 3, National Policy for Granting Access to U.S. Classified Cryptographic Information. The Contractor will comply with the additional security requirements and the management of NSA information/ material as defined in the manual.

Ref 11j : The contractor shall accomplish the following minimum requirements in support of the government Operations Security (OPSEC) Program:

a. The contractor shall comply with the User Agency OPSEC Plan, and apply protective measures therein. Research and Development contractors (off-base) shall develop an OPSEC Plan in accordance with DoDM 5205.2 and include OPSEC as a part of their ongoing security awareness program.

b. The contractor shall protect all unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of military operations performed by the contractor in support of the mission. Contractor shall protect controlled unclassified information (CUI) and information identified in the SMC and SMC program office critical information list (CIL)

c. Disposition of Critical Information and CUI obtained or produced pursuant to this contract shall be shredded/degaussed to prevent reconstruction.

Ref 11k : The Contractor shall comply with NISPOM for authorized use of Defense Courier Services and obtain Government Contracting Activity (GCA) authorization as required.

Additional Reviewer Details:

13. SECURITY GUIDANCE. The security classification guidance needed for this effort is identified below. If any difficulty is encountered in applying this guidance or if any other contributing factor indicates a need for changes in this guidance, the contractor is authorized and encouraged to provide recommended changes: to challenge the guidance or classification assigned to any information or material furnished or generated under this contract; and to submit any questions for interpretation of this guidance to the official identified below. Pending final decision, the information involved shall be handled and protected at the highest level of classification assigned or recommended. (Fill in as appropriate for the classified effort. Attach, or forward under separate correspondence, any document/guides/extracts referenced herein.

Add additional pages as needed to provide complete guidance.

CONTINUATION OF ITEM 13

Briggette Brown Security Administration Briggette Brown [Block: 12] DoDAAC[FA8818] Release Information[“SMC/PA, 483 North Aviation Blvd, El Segundo CA 90245” as the Public Release Authority.”] Location Code/Agency Name/Address[FA8818, FA8818 HQ SMC PK SDK/PKT/ADK FA8818 HQ SMC PK SDK/PKT/ADK, CP 310 653 1748 3550 ABERDEEN AVE SE KIRTLAND AFB NM 87117-0001, KIRTLAND AFB, NM, 87117-0001]

CONTINUATION - DD FORM 254 ITEM 13: FA8818-19-R-0001

FOR OFFICIAL USE ONLY (FOUO) ADDENDUM,

DoD CONTROLLED UNCLASSIFIED INFORMATION ADDENDUM

Ref DD Form 254 block/item 10j. In addition to classified information, certain types of unclassified information also require application of access and distribution controls and protective measures for a variety of reasons. Such information is referred to collectively as Controlled Unclassified Information (CUI). DoD CUI includes For Official Use Only (FOUO), Law Enforcement Sensitive (LES), DoD Unclassified Controlled Nuclear Information (DoD UCNI), and LIMITED DISTRIBUTION, as well as some of those developed by other Executive Branch agencies. Contractors shall comply with related CUI applicable provisions identified in DoDM 5200.01, V-4, dated February 24, 2012.

ALL DoD unclassified information MUST BE REVIEWED AND APPROVED FOR RELEASE through standard DoD Component processes before it is provided to the public. The contractor will notify the Government Contracting Officer of unauthorized disclosures of DoD CUI. The originator of a document is responsible for determining at origination whether the information may qualify for CUI status, and if so, for applying the appropriate CUI markings.

FOR OFFICIAL USE ONLY (FOUO)

FOUO is a dissemination control applied by the Department of Defense to unclassified information when disclosure to the public of that particular record, or portion thereof, would reasonably be expected to cause a foreseeable harm to an interest protected by one or more of FOIA Exemptions 2 through 9. The document’s originator will determine at origination whether the information may qualify for FOUO status and to ensure markings are applied as required.

Contractors will comply with DoDM 5200.01, V-4, dated February 24, 2012. In regards to DoD CUI and related FOUO. The following are select areas of emphasis:

1. ACCESS/DESIGNATION: Access to FOUO material shall be limited to those employees needing the material to do their jobs. No person may have access to information designated as FOUO unless that person has been determined to have a valid need for such access in connection with the accomplishment of a lawful and authorized Government purpose. FOUO is not a classification. When a classified document or portion thereof is declassified, FOUO markings may be applied, if applicable, to protect the information. Marking information FOUO does not automatically qualify it for exemption from public release pursuant to the FOIA. If a request for a record is received, the information shall be reviewed to determine if it truly qualifies for exemption.

2. MARKING: Mark FOUO documents in accordance with DoDM 5200.01, V-4, ENCLOSURE 3, dated February 24, 2012, unless directed by the AF Activity to use approved variations. For example, for any e-mail containing FOUO, ensure the subject line alerts a reader the information includes FOUO (Subject Line Example: (FOUO) SUBJECT XYZ). Also, include the following warning Statement at the top of each email containing FOUO: This e-mail contains FOR OFFICIAL USE ONLY (FOUO) information which must be protected under the Freedom of Information Act (5 U.S.C 552) and/or the Privacy Act of 1974 (5 U.S.C. 552a). Unauthorized disclosure or misuse of this PERSONAL INFORMATION may result in disciplinary action, criminal and/or civil penalties. Further distribution is prohibited without the approval of the author of this message unless the recipient has a need to know in the performance of official duties. If you have received this message in error, please notify the sender and delete all copies of this message.

3. STORAGE: During working hours, reasonable steps shall be taken to minimize the risk of access by unauthorized personnel (e.g., not reading, discussing, or leaving FOUO information unattended where unauthorized personnel are present). After working hours, FOUO information may be stored in unlocked containers, desks, or cabinets if Government or Government-contract building security is provided. If such building security is not provided or is deemed inadequate, the information shall be stored in locked desks, file cabinets, bookcases, locked rooms, etc.

Expenditure of funds for security container or close areas solely for the protection of FOUO material is prohibited unless specifically authorized by the Government Contracting Officer.

4. TRANSMISSION: FOUO information and material may be transmitted via first class mail, parcel post, or, for bulk shipments, via fourth class mail. Whenever practical, electronic transmission of FOUO information (e.g., data, website, or e-mail) shall be by approved secure communications systems or systems utilizing other protective measures such as Public Key Infrastructure (PKI) or transport layer security (e.g., https). Use of wireless telephones should be avoided when other options are available. Transmission of FOUO by facsimile machine (fax) is permitted;

the sender is responsible for determining that appropriate protection will be available at the receiving location prior to transmission (e.g., machine attended by a person authorized to receive FOUO; fax located in a controlled government environment).

5. RELEASE: FOUO material shall not be released outside the contractor's facility except to representatives of the

DOD.

CONTINUATION - DD FORM 254 ITEM 13: FA8818-19-R-0001

6. DESTRUCTION: When no longer needed, FOUO material shall be disposed of by a method that precludes its disclosure to unauthorized individuals.

Report of Loss of Personal Identifiable Information

Reporting of incidents is required when there is a loss, theft or compromise of PII (i.e. breach). All breaches shall be reported to the government Program Manager and the installation Privacy Act Officer immediately. Breaches subject to reporting and notification include electronic systems and paper documents.

Contractors shall:

• Take such actions, as considered appropriate, to ensure that any government personal information contained in a system of records, of which they have access to and are using to conduct official business, shall be protected so that the security and confidentiality of the information shall be preserved.

• Not disclose any government personal information contained in any system of records, except as authorized by applicable laws or regulations. Contractors willfully making such disclosure when knowing that disclosure is prohibited are subject to possible criminal penalties and/or administrative sanctions.

• Report any unauthorized disclosures of government personal information from a system of records or the maintenance of any system of records that are not authorized to the installation Privacy Act Officer.

• Initial written reports shall be made as expeditiously as possible in all cases within 72 hours of discovery. Additional information may be required after submission and review of the initial report, guidance will be provided at that time.

Mark any reports For Official Use Only, identifying exemptions 6 and 7 apply. Initial report content shall include the following information:

• Identify the organization involved.

• Specify the date of the breach and the number of individuals impacted, to include whether they are DoD civilian, military or contractor personnel; DoD civilian or military retirees; family members; other Federal personnel or members of the public, etc.

• Describe the facts and circumstances surrounding the loss, theft, or compromise.

• Describe actions taken in response to the breach, to include whether the incident was investigated and by whom;

the preliminary results of the inquiry if then known; actions taken to mitigate any harm that could result from the breach; whether the affected individuals are being notifies, and if this will not be accomplished within 10 working days; what remedial actions have been, or will be, taken to prevent a similar such incident in the future, e.g., refresher training conducted, new or revised guidance issued; and any other information considered pertinent as to actions to be taken to ensure that information is properly safeguarded.