SOO Sheppard_26Jun11.pdf

STATEMENT OF OBJECTIVES

For

AETC-VNVP-10-00015

Secure Manhole and Duct System Infrastructure At

Sheppard AFB TX

26 June 2011

1.0 INTRODUCTION. This Statement of Objectives (SOO) identifies the requirement for the contractor to engineer, furnish and install (EF&I) manhole security at Sheppard AFB TX.

2.0 SPECIFIC TASKS AND REQUIREMENTS.

2.1 General Requirements. The contractor shall provide all equipment, tools, materials, supplies, transportation, supervision, management, and other incidentals necessary to EFI&T the requirements as stated in this SOO. All equipment, supplies, and materials provided shall be new and not refurbished. The contractor shall use existing manholes lids and rings without modification to any part of the manhole or surrounding area.

2.2 Installation. The contractor shall provide the items listed below.

2.2.1. Manhole Security Devices. The contractor shall EFI a manhole security system for 333 manholes. There are 321 each of 30 inch manhole lids, 3 each of 27 inch manhole lids, 1 each of

29 inch manhole lid, 1 each of 23 inch manhole lid, and 7 each of 36 inch manhole lids. The security devices shall not obstruct manhole lid placement, seat, height, or fit. That is to say, the manhole lid fitment, when re-installed on ring, will be the unaltered.

2.2.2. Testing. The testing of the manholes shall include a demonstration of how the manholes are securely lock and the means to unlock and reenter the manhole. Contractor shall perform this testing on at least 33 manholes. While the contractor will recommend the manholes to test, base

Contracting Officer Representative (COR) has ultimate decision authority on which manholes to test.

2.3 Material Requirements.

2.3.1. The base requires a solution to secure the manhole and duct system with the following specifications:

Non invasive bolt-on or retrofit solution

No gears or moving parts

Corrosion resistant stainless steel

Easy to handle, lightweight, preferably less than 40 lbs.

Easy installation and removal that can be performed by one person if necessary

Removable for unobstructed access

Prevents dumping and inflow of hazardous chemicals, water, and other contaminants

Padlock shackle protected by a carbon steel lock guard to prevent lock removal by bolt cutters

No special tools required for installation or removal

No gears, springs, mechanical moving parts that can become a point of failure

Must have a self sealing gas detection port for hazard testing

2.3.2. The base will require all locks be keyed alike and requires eight sets of keys delivered upon completion of the project.

3.0 DELIVERABLES.

3.1 Required Deliverables. All deliverables are subject to Government acceptance and approval. All deliverables shall be produced using recommended software tools/versions as accepted by the Government.

3.2 Recording. The contractor shall record, in a format, such as an Excel spreadsheet, the manhole number, lock status (Yes or No), and manhole diameter for each manhole. Should planning data differ from the „as-install” conditions, the contractor shall not these difference and provide the actual “as-is” data. An example of the listing is in Attachment A

3.3 Schedule. The contractor shall provide a complete milestone schedule denoting major activities for this installation IAW CDRL A002.

3.4 Integrated Product Team (IPT). The contractor shall chair a weekly IPT meeting in accordance with (IAW) CDRL A001. A copy of the minutes and a weekly status report shall be provided to each attendee and disseminated via e-mail addresses.

3.5 Contractor Furnished Materials. The Contractor shall supply Commercial-Off-the-Shelf

(COTS) end-item system components required for contract performance wherever possible. The

Contractor shall identify all materials or equipment required for the specific project in their

Statement of Work (SOW). The Contractor shall list the manufacturer and part number of the proposed material in the SOW. Unless otherwise specified, the Contractor shall provide copies of existing COTS technical or equipment manuals and warranty documentation and procedures for Contractor-furnished end-item system equipment maintenance. The Contractor shall transfer all warranties, if any, to the Government at the completion of the project.

4.0 WARRANTY

4.1 The Contractor shall provide a one-year system warranty to include coverage of all equipment supplied, installed and integrated by the Contractor. The Contractor shall provide a one-year workmanship warranty on all work provided or integrated under this contract.

5.0 PERFORMANCE.

5.1 Period of Performance. The period of performance will be determined after the award of the contract. Contractor shall provide a schedule with their proposal outlining their timeframe of completion of work.

5.2 Place of Performance. The place of performance is Sheppard AFB, TX.

5.3 Hours of Work. Contractor shall work during normal operating hours of 7:00 AM – 4:30

PM, Monday through Friday, excluding federal holidays. If performance of work outside normal duty hours will be required to meet the scheduled dates stated in paragraph 5.1 above, include desired working hours in Proposal.

6.0 GOVERNMENT FURNISHED EQUIPMENT, INFORMATION, ACCESS AND

STANDARDS.

6.1 The contractor shall specifically identify in their proposal any government resources required during the performance of this Contract.

7.0 SECURITY.

7.1 Security. Escorts will be provided as required. The contractor shall provide the names, social security numbers, driver‟s license numbers and state of issue, and birth date of the personnel who will be performing on this Contract to the base POC two weeks in advance of arrival. This information is required to grant access on Sheppard AFB TX.

7.2 Safety. The contractor shall comply with all local safety regulations and procedures while on base. The contractor shall remain in compliance with all Federal, State, county, and base security and safety laws, regulations, policies, and requirements IAW OSHA CFR 29 Part 1910-

268-(1988) Telecommunications.

8.0 Contracting Officer Representative (COR). The contractor shall work with the base COR for the entire life of the project. The COR shall perform random spot checks and be available for testing. The COR shall be responsible for identifying system and outside plant deficiencies and/or discrepancies throughout the life of the project. The COR and on base PM may be the same individual.

9.0 Point of Contact: The main point of contact is listed in the Request for Proposal. Please contact this person if any questions arise. The remaining points of contact will be given to the winning contractor.

ATTACHMENT A

EXAMPLE

SHEPPARD AFB MANHOLE REPORT

MANHOLE # LOCK Y/N MANHOLE SIZE

1 Y 30"

2 Y 27"

EXAMPLE