Final SOO Secure MHDS Infrastructure 18 AUG 11-A.pdf

SOO-Secure Manhole and Duct System Infrastructure, Sheppard AFB TX

STATEMENT OF OBJECTIVES

For

AETC-VNVP-10-00015

Secure Manhole and Duct System Infrastructure At

Sheppard AFB TX

18 August 2011

1.0 INTRODUCTION. This Statement of Objectives (SOO) identifies the requirement for the contractor to engineer, furnish and install (EF&I) manhole security at Sheppard AFB TX.

2.0 SPECIFIC TASKS AND REQUIREMENTS.

2.1 General Requirements. The contractor shall provide all equipment, tools, materials, supplies, transportation, supervision, management, and other incidentals necessary to EFI&T the requirements as stated in this SOO. All equipment, supplies, and materials provided shall be new and not refurbished. The contractor shall use existing manholes lids and rings without modification to any part of the manhole or surrounding area.

2.2 Installation. The contractor shall provide the items listed below.

2.2.1. Manhole Security Devices. The contractor shall EFI manhole security lock system for 309 manholes (see Manholes Inventory Attachment B). There are 299 manholes that are Type I and

10 manholes that are unknown type. The contractor shall survey the 10 manholes to ensure the manholes are the correct size and type for ordering. The following is the breakdown of the 299

Type I manholes:

Type I manholes:

287 each of 30 inches manhole lid

3 each of 27 inches manhole lid

1 each of 29 inches manhole lid

1 each of 28 inches manhole lid

7 each of 36 inches manhole lid

2.2.1.1. The contractor shall survey manholes MH-001A, MH-0050A, MH-1093A, MH-2111A, MH-2254, MH-2255, MH-2256, MH-2560, MH-2562, and MH-9117 to verify their location, type, and dimension (see Manholes Inventory Attachment B).

2.2.1.2 The security devices shall not obstruct manhole lid placement, seat, height, or fit. The manhole lid fitment, when re-installed on ring, shall be the unaltered

2.2.2. Testing. The testing of the manholes shall include a demonstration of how the manholes are securely lock and the means to unlock and reenter the manhole. Contractor shall perform

10% testing on all installed manhole‟s secure lid. The base Contracting Officer Representative

(COR) has ultimate decision authority on which manholes to test.

2.3 Material Requirements.

2.3.1. The base requires a solution to secure the manhole and duct system with the following specifications:

Non invasive bolt-on or retrofit solution

No gears or moving parts

Corrosion resistant stainless steel

Easy to handle, lightweight, preferably less than 40 lbs.

Easy installation and removal that can be performed by one person if necessary

Removable for unobstructed access

Prevents dumping and inflow of hazardous chemicals, water, and other contaminants

Padlock shackle protected by a carbon steel lock guard to prevent lock removal by bolt cutters

No special tools required for installation or removal

No gears, springs, mechanical moving parts that can become a point of failure

Must have a self sealing gas detection port for hazard testing

2.3.2. The base will require all locks be keyed alike and requires eight sets of keys delivered upon start of installation.

2.3.3 All excess material (manhole security lock system and their component) shall be turn in to the base CS IAW the quantity in paragraph 2.2.1.

3.0 DELIVERABLES.

3.1 Required Deliverables. All deliverables are subject to Government acceptance and approval. All deliverables shall be produced using recommended software tools/versions as accepted by the Government.

3.2 Recording. The contractor shall record, in a format, such as an Excel spreadsheet, the manhole number, lock status (Yes or No), and manhole diameter for each manhole. Should planning data differ from the „as-install” conditions, the contractor shall note these difference and provide the actual “as-is” data. An example of the listing is in Attachment A.

3.3 Schedule. The contractor shall provide a complete milestone schedule denoting major activities for this installation IAW CDRL A002.

3.4 Integrated Product Team (IPT). The contractor shall chair a weekly IPT meeting in accordance with (IAW) CDRL A001. A copy of the minutes and a weekly status report shall be provided to each attendee and disseminated via e-mail addresses.

3.5 Contractor Furnished Materials. The Contractor shall supply Commercial-Off-the-Shelf

(COTS) end-item system components required for contract performance wherever possible. The

Contractor shall identify all materials or equipment required for the specific project in their

Statement of Work (SOW). The Contractor shall list the manufacturer and part number of the proposed material in the SOW. Unless otherwise specified, the Contractor shall provide copies of existing COTS technical or equipment manuals and warranty documentation and procedures for Contractor-furnished end-item system equipment maintenance. The Contractor shall transfer all warranties, if any, to the Government at the completion of the project.

4.0 WARRANTY

4.1 The Contractor shall provide a one-year system warranty to include coverage of all equipment supplied, installed and integrated by the Contractor. The Contractor shall provide a one-year workmanship warranty on all work provided or integrated under this contract.

5.0 PERFORMANCE.

5.1 Period of Performance. Contractor shall provide a schedule with their proposal outlining their timeframe of completion of work.

5.2 Place of Performance. The place of performance is Sheppard AFB, TX.

5.3 Hours of Work. Contractor shall work during normal operating hours of 7:00 AM – 4:30

PM, Monday through Friday, excluding federal holidays. If performance of work outside normal duty hours will be required to meet the scheduled dates stated in paragraph 5.1 above, include desired working hours in Proposal.

6.0 GOVERNMENT FURNISHED EQUIPMENT, INFORMATION, ACCESS AND

STANDARDS.

6.1 The contractor shall specifically identify in their proposal any government resources required during the performance of this Task Order.

7.0 SECURITY.

7.1 Security. Escorts will be provided as required. The contractor shall provide the names, social security numbers, driver‟s license numbers and state of issue, and birth date of the personnel who will be performing on this Task Order to the base POC two weeks in advance of arrival. This information is required to grant access on Sheppard AFB TX.

7.2 Safety. The contractor shall comply with all local safety regulations and procedures while on base. The contractor shall remain in compliance with all Federal, State, county, and base security and safety laws, regulations, policies, and requirements IAW OSHA CFR 29 Part 1910-

268-(1988) Telecommunications.

8.0 Point of Contact: The main point of contact is listed in the Request for Proposal. Please contact this person if any questions arise. The remaining points of contact will be given to the winning contractor.

ATTACHMENT A

EXAMPLE

SHEPPARD AFB MANHOLE REPORT

MANHOLE # LOCK Y/N MANHOLE SIZE and Type

1 Y 30" Type 1

2 Y 27" Type 3

EXAMPLE

ATTACHMENT B

Manhole Inventory.pdf