Question and Answer Table.pdf

Question

Citation/Discussion Question Response

The volume numbers used in the Solicitation Cross-reference Matrix do not match the volume numbers used in Section L Section 3.1

Please confirm that offerors are to use the volume numbers designated in Section L.

The volume numbers in Section L 3.1 and the Cross Reference Matrix have both been updated.

The Executive Summary is not listed in the Solicitation Cross-Reference Table.

Since the Executive Summary is required by Section L, respectfully suggest it be added to the cross-reference table.

The Cross Reference Matrix has been updated.

The Contract documentation volume is not listed in the Solicitation Cross-Reference Table.

Since the Contract Documentation volume is required by Section L, respectfully suggest it be added to the cross-reference table.

The Cross Reference Matrix has been updated.

Offerors are instructed to submit a signed SF33 clearly marked 'original' under separate cover.

Since the submission is to be digital, please confirm that the SF33 is to be submitted as a stand-alone file as part of the Contract documentation volume

The requirement to submit the SF33 under separate cover has been removed.

Offerors are instructed to list all locations where work is to be performed, and the percentage of work to be performed at each location. This information will depend on the specifics of each delivery/task order, and cannot be determined at time of proposal submission.

How are offerors to address this 5.3.3 requirement in the IDIQ proposal?

The requirement to identify the percrentage of work to be performed at each location has been removed. Section L 5.3.3. has been updated to clarify the requirement.

The paragraph numbers skip from 5.3.4.1 to 5.3.4.5.2

Are there sections missing? Section L numbering has been updated.

The Contract documentation volume is listed as Volume V. The Management volume immediately preceding it is Volume III. There does not appear to be a Volume IV.

Should Offerors use Volume IV to designate the Contract documentation Volume?

The Contract Documentation Volume has been updated to Volume IV.

The first reference, 3.1, calls Management Subfactor 1 "Subcontractor Management" while the second reference calls this subfactor "Subcontractor Relationships."

Which is the correct title for Management Subfactor 2?

The correct title is Subcontractor Relationships. Table 3.1 has been updated to correct this.

The first reference instructs offerors other than small businesses to submit a Small Business Subcontracting Plan as part of Vol III (excluded from page count).

The second reference instructs offerors other than small businesses to submit a SB Subcontracting Plan as an attachment to the Model Contract (part of the Contract Documentation volume).

With which volume should offerors submit their small business subcontracting plan?

Section L 5.3.4.1 has been removed.Offerors shall submit their small business subcontracting plans with Volume III.

RFP states, "For tables, charts, graphs and figures, the text shall be no smaller than 11 - point."

Experience has shown that fonts as small as 8 point can be legible and can actually improve readability in labeling graphics.

Will the Government allow 8-point fonts, provided the resulting graphics are easy to read?

Section L 3.1.3(b) has been updated to allow for 8 - point font for labeling purposes only.

When will an unlocked version of Section A be provided so that we can insert Company information?

The USG contract writing software does not allow for Section A to be unlocked. Offerors may provide company information by printing and scanning the necessary pages or by any other means available to the contractor.

The solicitation document has several FAR Clauses that we believe are not applicable to this effort.

FAR 52.204-15, FAR 52.211-11, FAR 52.227-03,

FAR 52.229-08, FAR 52.230-03, FAR 52.244-02,

FAR 52.246-02 Alt II, FAR 52.247-28, DFARS

252.225-7032, DFARS 252.225-7033, DFARS

252.225-7039, DFARS 252.227-7021, DFARS

252.227-7032, DFARS 252.229-7001, DFARS

252.229-7001 Alt I, and DFARS 252.232-7004.

Will the Solicitation be updated to remove those clauses prior to submittal date?

The USG negotation team reviewed the provisions and clauses cited here and determined that all provisions and clauses are applicable to this acquisition.

13 Section L, page 5

The font size for tables/graphics/figures is currently at size 11. Can the font size for tables/graphics/figures be reduced to size 10?

Please See response to Question 10.

14 Section L, page 9

Contracts Documentation is currently Volume V, and there does not seem to be a Volume IV. Should we update Contract Documentation Volume to IV? If not, do we need to state that the Volume IV is not part of our submission?

Please see response to Question 7.

15 Section L, page 12

The instructions state to submit Proposed Compliance Documents as a separately bound document. The SOW states that the list of Applicable Compliance Documents are provided as guidance only and submittal will be at the time of award, by the offeror.

Should we still submit a Proposed Compliance Documents attachment, using the latest version of compliance documents at the time of proposal submission?

Additionally, since the submission is electronic, should we submit (if required), the Proposal Compliance Documents as electronic instead of a "separately bound document?"

The instructions state to submit Proposed Compliance Documents as a separately bound document. The SOW states that the list of Applicable Compliance Documents are provided as guidance only and submittal will be at the time of award, by the offeror.

Should we still submit a Proposed Compliance Documents attachment, using the latest version of compliance documents at the time of proposal submission?

Additionally, since the submission is electronic, should we submit (if required), the Proposal Compliance Documents as electronic instead of a "separately bound document?"

16 SOW, page 16

Within section 3.1.3.19 Environmental Compliance paragraph, "Technical Requirements," ends as the last portion of that section. Should Technical Requirements be a level 2 heading for the next section?

The words "Technical Requirements" have been deleted.

17 Section L Attachment 1

Since the Executive Summary is listed as Volume I in Section L, should Solicitation Cross Reference Matrix (Section L Attachment 1) be updated so it matches the instructions? (For example, Volume II Technical Volume, and Volume III Management Volume).

Please see responses to Questions 1 and 2.

18 Section L Paragraph 4.3.5

Does the Government expect percentages for each socio-economic category for the IDIQ or just submitting the Master Subcontract Plan and an Annex will be developed for each task order that will have the socio-economic percentages for that task order. table? With out priced work or more details on expected work estimating said percentages can be problematic with the IDIQ.

Section L 4.3.5. has been updated.

19 Section L, para 4.3.5 Subfactor Two

In regards to the Small Business Subcontracting Plan, in accordance with FAR 52.219-9, traditionally the plan outlines the organization’s commitment to small businesses concerns, Veteran-owned small business concerns, Service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and Women-owned small business concerns.

For this program, does HBCU and MI concerns need to be specifically addressed?

References to these types of organizations have been removed from Section L 4.3.5.

Section L Attachment 1 has Technical Volume numbered as (Volume I) and Section L Table 3.1 (Page 4 of 12), which identifies the Executive Summary as (Volume 1). Which is correct?

Please see response to Question 1.

Section L Section 5.0 (Page 10 of 12);

Section L Attachment 1 and in Section L table 3.1 (Page 4 of 12) does not require Volume 5 – Contract Documents, however in the body of Section L Section 5.0 there is a required Contract Documents. Which is correct?

Please see response to question 1.

Is the Contractor responsible to build “Weapon Bunkers” for storage of munitions?

The SOW does not currently require any type of construction.

In section 4.3.5 Subfactor two – Small Business Participation (Page 9 of 12), is the required and approved Small Business Subcontracting Plan and Small Business Master Plan included in the 3 page limit found in Table 3.1 (Page 4 of 12). Note in Table 3.1 does not identify a required Small Business Master Plan. Please clarify.

No type of small business plan is included in any page count.

In Section L - General Instructions page 2 of 12 paragraph 4, please clarify if the USG does not intend the Contractor to submit the entire model contract / solicitation as part of this proposal submission since there is no definitive Task Order. The Contractor recommends the proposal validity period be specified as part of the Contract’s cover letter?

Offerors shall include all documentation required by the solicitation and its attachments. See Section L Part 5 for the requirements to submit the model contract.

The requirement to state the proposal validity period has been adjusted in Section L Part 2.

Based on this RFP, we believe there are two contract types: 1. FMS 2. Non-standard FMS. For a Non-standard FMS contract is it the responsibility of the Contractor to bid duties / taxes based on material deliveries as part of the Task Order, or will the US Govt. be responsible of delivering aircraft and system components in country and clearing Customs?

These are not different types of contracts that the USG would differentiate between.

Shipping/delivery terms would be determined/negotiated at the individual order level.

From the SOW (page 10), can the USG expand on the definition and scope “physical security”? Does “physical security” include security of the aircraft, hanger, and other base perimeter security needs?

SOW 3.1.3.10 is referring to the physical security of contractor personnel.

In relation to section 3.1.4.2 Integration in the SOW - Will the USAF be involved in the certification path/process of the integration/modifications that will take place? If so, what level of certification will be required (i.e., US Airforce Certification Path, in country transportation authority certification path, or on-site approval by subcontror through FAA process

(DER/DAR))

Certification details will be determined at the individual order level.

In relation to 3.1.3.5 Support Equipment in the SOW and 3.1.3.11 GFP - To what extent will GFE ground support equipment be provided? Will ground support equipment be provided by the government or is it contractor responsibility?

Whether any GFE will be provided, and what GFE will be provided, will be determined at the individual order level.

Under the proposed EPIC IDIQ contract, does the USAF envision the potential for expansion of such offerings to host countries that will require/request other types of vehicles besides airborne – i.e. - US ARMY involvement for outfitting of armored vehicles, or, US Navy and/or US Army for watercraft?

The USG does not anticipate expanding the scope of the contract beyond the existing

SOW.

Section L, Paragraph 5.1.4 Section I – Contract Clauses: Reference to the language explaining that “clauses requiring tailoring or fill-ins by the contractor or contracting office [being] tailored or filled-in on each individual order,”. Is it the intent of the Government to allow the contractor to negotiate those fill-ins at the time of an individual order?”

Clause fill-ins will be added at the individual order level. They may be negotiable depending on the FOPR.

If [Contractor] is awarded, can other [Contractor] locations be awarded contracts under this IDIQ?

Only offerors awarded a basic contract will be eligible for the award of subsequent orders.

Will this IDIQ MAC also include procurement of SATCOM/MILSATCOM on-aircraft components besides fixed wing aircraft parts?

Individual orders may include the procurement of SATCOM/MILSATCOM on-aircraft components besides fixed wing aircraft parts.

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