Attachment 1 - PWS_FMS TO_CPIN WWR 2025_2.21.25.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOREIGN MILITARY SALES (FMS) TECHNICAL ORDER (TO) & COMPUTER PROGRAM IDENTIFICATION

NUMBER (CPIN) WORLDWIDE REVIEW (WWR)

2 - 5 JUNE 2025

PURPOSE: This performance work statement covers the FMS WWR that is held every year for foreign military Technical Order (TO) and Computer Program Identification Number (CPIN) customers. This workshop offers our foreign customers a chance to learn what changes have taken place in the Security Assistance Technical Order Program (SATOP), discuss individual country issues with the SATOP office personnel and spend face-to-face time with their assigned Case Line Managers (CLM).

REQUIREMENTS:

1. The contractor shall provide the following services:

a. The contractor shall provide large conference room for mass briefings. The room shall comfortably seat at least 300 attendees with good visuals to projector screen(s) for all attendees. Room setup shall be in rows to facilitate best viewing of projector(s) for all attendees.

b. The contractor shall provide a minimum of four, but preferably five, workspaces for small gatherings of attendees and briefers for one-on-one discussions. These workspaces shall contain at a minimum: (1) Table large enough for 10-15 personnel and

(2) Appropriate seating. These spaces require privacy due to the nature of business being conducted with our FMS customers.

i. One workspace shall be equipped with audio/visual with a microphone, computer hook ups, projector, and screen to be used for demonstrations.

c. The contractor shall provide a single, separate, and private office space large enough for 15 personnel to set up laptop computers, hold planning meetings, etc.

d. The contractor shall provide an area outside of and in addition to the large conference room and smaller gathering spaces to facilitate registration of approximately 300 attendees during the workshop. Space should be available for the entirety of the conference to be used as a help desk for attendees.

e. The contractor shall provide separate area for potential vendors to set up during the conference.

f. The contractor shall perform all setup and tear down actions for conference rooms.

g. The contractor shall provide audio visual in large briefing room and one conference room to include at a minimum:

i. Projection screen(s) at least 300 attendees can easily view in the large briefing room, and a projection screen at least 20 attendees can easily view in one small workspace

ii. Projection system shall be compatible with Windows laptop (laptop provided by user) in both large briefing room and small workspace

iii. Stage and podium for large briefing room

iv. Power strip extension package to ensure all attendees can access laptop power during briefing and meetings for the large briefing room

v. Audio system to include a minimum of two wireless microphones in the large briefing room and one microphone, if needed, in the small workspace

Attachment 1 Performance Work Statement

21 February 2025

vi. Wi-Fi for all attendees to access in any briefing or conference room

vii. One technician for set/strike service

h. If included, the contractor shall provide conference room setup of complimentary refreshments. Refreshments may include, but are not limited to: coffee, tea, water, fruit, pastries, cookies, etc.

i. The contractor shall provide parking facilities for attendees and briefers, preferably included in hotel room cost.

j. Hotel staff shall be responsible for unlocking rooms prior to 0600 daily and locking the rooms after 1700 daily.

2. The contractor shall be:

a. Within a 15-mile radius of Dallas Fort Worth International Airport (DFW)

b. Within a convenient distance of eating establishments that serve three meals a day, since many FMS customers will not have access to rental cars

3. The contractor shall hold a block of approximately 120 rooms from May 31st 2025 – June 6th

2025 for attendee reservation and lodging during the four-day workshop. Rooms shall open to the interior of building.

a. The contractor shall establish a WWR link on a web page accessible to worldwide FMS customers to allow for advance lodging reservations, as well as a commercial telephone number to contact for reservation inquiries.

4. The Contracting Officer is the only Government official authorized to change the contract or direct the Contractor to perform in a way that will require a change to the contract. The Contractor shall only take direction from the Contracting Officer regarding modifications or any issues regarding the contract. Failure to clear changes with the Contracting Officer prior to providing the service may result in non-payment to the Contractor.

Attachment 1 Performance Work Statement

21 February 2025