1. Performance Work Statement -- FMS TO & CPIN 2024_Rev. 1.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOREIGN MILITARY SALES (FMS) TECHNICAL ORDER (TO) & COMPUTER PROGRAM

IDENTIFICATION NUMBER (CPIN) WORLD WIDE REVIEW (WWR)

13 – 17 May 2024

PURPOSE: This statement of work covers the FMS WWR that is held every year for foreign military Technical Order (TO) and Computer Program Identification Number (CPIN) customers.

This workshop offers our foreign customers a chance to learn what changes have taken place in the Security Assistance Technical Order Program (SATOP), discuss individual country issues with the SATOP office personnel and spend face-to-face time with their assigned Case Line Managers

(CLM).

REQUIREMENTS: To host a successful FMS WWR, the following items must be provided by a vendor:

1. The contractor shall provide the following services:

a. Vendor shall provide large conference room for mass briefings. Room shall comfortably seat approximately 300 attendees with good visuals to projector screen(s) for all attendees. Room setup shall be in rows to facilitate best viewing of projector(s) for all attendees

b. Provide minimum of three, five optimally, work spaces for small gatherings of attendees and briefers for one-on-one discussions. These work spaces shall contain at a minimum: table large enough for 5-6 personnel along with seating for the same.

Preferable table shape is round or rectangular. These spaces require privacy due to nature of business being conducted with our FMS customers.

c. Provide a single, separate, and private office space large enough for 8 – 12 personnel to set up laptop computers, hold planning meetings, etc with wifi access.

d. Provide an area outside of and in addition to the large conference room and smaller gathering spaces to facilitate registration of approximately 300 attendees during the workshop. Space should be available for the entirety of the conference to be used as a help desk for attendees.

e. Perform all setup and tear down actions for conference rooms.

f. Provide audio visual in large conference room to include at a minimum:

- Projection screen(s) approximately 300 attendees can easily view

- Projection system compatible with Windows laptop (laptop provided by user)

-Stage and podium for large briefing room

-Power strip extension package to ensure all attendees can access laptop power during briefings and meetings.

- Audio system to include a minimum of two wireless microphones

-Provide one technician for set/strike service

g. Provide conference room setup of complimentary refreshments. Refreshments may include but are not limited to: coffee, hot tea, iced tea, water, fruit, pastries, cookies, pretzels, etc

h. Provide parking facilities for attendees and briefers, preferably included in room cost.

i. Hotel staff shall be responsible for unlocking rooms prior to 0700 daily and locking the rooms after 1700 daily

2. Vendor shall be:

a. Within a 15 mile radius of Will Roger’s World Airport

b. Within convenient distance of eating establishments that serve three meals a day since many FMS customers will not have access to rental cars.

c. Shall be within a 15 miles radius of Tinker Air Force Base to facilitate planners/briefers from the air force base to commute back and forth with minimum disruption to their duty day.

3. Vendor should hold block of approximately 100 rooms for attendees to reserve and lodge in during the three to five day workshop. Rooms shall open to interior of building.

a. Establish a WWR link on a webpage accessible to world-wide FMS customers in order to accept advance lodging reservations via webpage link as well as a commercial telephone number for attendees to make reservations

4. Contracting Officer is the only Government official authorized to change the contract or direct the Contractor to perform in a way that will require a change to the contract. The Contractor shall only take direction from the Contracting Officer regarding modifications or any issue regarding the contract. Failure to clear changes with the Contracting Officer prior to providing the service may result in non-payment to the Contractor.