Atch 1 - PWS Updated.pdf

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PERFORMANCE WORK STATEMENT

(PWS)

RIVER ROCK BORDER INSTALLATION

AIR FORCE INSTITUTE OF TECHNOLOGY (AFIT), WRIGHT-PATTERSON AFB, OH

1.0 DESCRIPTION OF SERVICES

The Contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other items and services necessary to install a three-foot wide river rock stone border around the exterior of all specified Air Force Institute of Technology (AFIT) buildings. The primary objectives are to prevent weed growth against the building foundations and to establish a clean, durable border that improves the efficiency of grounds maintenance and mowing operations.

1.1 Scope of Work

The Contractor shall provide a completed three-foot (3') wide #4 size river rock border over a secured, commercial-grade weed barrier along the entire exterior foundation of specified buildings. The depth/thickness of 2” is required of the #4 river rock installation. In accordance with the dimensions, locations, and details set forth in the attached specification document, supplemental rock coverage is required at four distinct locations. Specifically, a two-foot-wide gravel strip must be installed at the 37-foot mark along the east side of building 20642. Additionally, building 20644 requires a 10-foot-wide gravel application at the 22-foot mark on its southeast corner. Finally, building 20646 requires two separate 10-foot-wide gravel installations on its northeast side, positioned at the 18-foot and 24-foot marks respectively. All operations must strictly adhere to the technical guidelines outlined in the primary project documentation. The contractor shall ensure complete removal and lawful disposal of all existing turf, vegetation, and excavated debris.

The services shall be performed on the AFIT campus located at Wright-Patterson

AFB. The specific facilities included in this requirement are: Building 20640, Building 20641, Building 20642, Building 20643, Building 20644, Building 20646.

1.2 Schedule and Performance Period

• Performance Window: All services shall be completed during the single dedicated period of September, 2026.

• Contract Type Clarification: Although the parent agreement references a "Base Period – 1 Year Service Agreement," this specific task order is strictly limited to a single, comprehensive exterior cleaning event during the designated September 2026 window.

• Exclusions: Ongoing preventative maintenance inspections, standard replacement parts, software services, emergency service call responses, and recurring progress reports are explicitly excluded from this scope.

2.0 PLACE OF PERFORMANCE & HOURS OF OPERATION

2.1 Place of Performance

All work shall be performed at the Air Force Institute of Technology (AFIT) campus, located at:

2950 Hobson Way, Wright-Patterson AFB, OH 45433

The contract covers the following six (6) buildings:

• Buildings 20640, 20641, 20642, 20643, 20644, and 20646

2.2 Hours of Operation

• Standard Operating Hours: The Contractor shall perform all work between 0700 and 1600 hours, Monday through Friday.

• Federal Holiday Exclusions: No work shall be scheduled or performed on Federal Holidays:

• New Year’s Day, Martin Luther King Jr. Day, Washington's Birthday (Presidents' Day), Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

• After-Hours and Weekend Requests: Any deviation from the standard hours must be requested in writing and approved by the

Contracting Officer (CO) or Contracting Officer’s Representative (COR) at least 72 hours in advance.

3.0 GOVERNMENT FURNISHED PROPERTY & UTILITIES

3.1 Government-Furnished Utilities

The government will not provide any equipment or materials for this project.

3.2 Contractor-Furnished Property & Equipment

The Contractor shall provide all necessary equipment required to successfully perform the work.

3.3 Protection and Restoration of Property

The Contractor shall take all necessary precautions to prevent damage to government property, including the building exterior, landscaping, sidewalks, underground utilities, vehicles, and pedestrian walkways.

3.4 Equipment Staging and Overnight Security

• Heavy Equipment (Lifts & Rigging): The Government cannot accommodate or provide secure, overnight lockup for large heavy equipment, including articulating boom lifts (e.g., JLG lifts) or heavy rigging on-base. The Contractor shall remain solely responsible for securing all heavy equipment left at the work site during the 5-day performance window.

• Small Equipment & Tools: The Government can assist with securing and locking up smaller, portable safety equipment, hand tools, or supplies overnight in a designated government-controlled secure space.

The Contractor shall coordinate daily storage requirements and access with the COR or AFIT Facility Manager.

4.0 SITE ACCESS & SPECIAL EQUIPMENT REQUIREMENTS

4.1 Site Constraints and Damage Prevention

• Access Restraints: The Contractor shall exercise extreme care when navigating narrow pedestrian pathways, sensitive base landscaping, and adjacent surface areas.

• Damage Liability: The Contractor shall be solely liable for repairing, restoring, or replacing any government property, landscaping, turf, utilities, or personal vehicles damaged during the execution of this contract.

5.0 ENVIRONMENT, SAFETY, AND HEALTH (ESH)

5.1 Safety and Fall Protection Standards

• OSHA Compliance: The Contractor shall conduct all operations in strict compliance with the Occupational Safety and Health Administration (OSHA) regulations. The contractor is responsible for utilizing appropriate and safe equipment for landscaping and excavation.

• Pedestrian Protection: The contractor shall place appropriate signage or barricades around the immediate work area to ensure the safety of AFIT staff, students, and visitors from potential hazards.

5.2 Hazardous Materials (HAZMAT) Management

• Environmentally Friendly Products: All cleaning agents used shall be commercial-grade, biodegradable, non-corrosive, and environmentally safe.

• WPAFB HAZMAT Approval: Prior to bringing any chemical onto Wright-Patterson AFB, the Contractor shall obtain formal authorization from the WPAFB HAZMAT Cell (88 SUPS/LGSCH, Bldg 1, Area C, Phone:

937-257-9716).

• HM Cell Form 013: The Contractor shall submit a completed Form "HM Cell 013" alongside the Safety Data Sheet (SDS) for each substance.

• Storage and Disposal: No chemical agents or hazardous materials shall be stored on Wright-Patterson AFB overnight. All chemicals must be transported onto the base daily and removed at the end of each work shift. The Contractor shall maintain and submit a weekly usage log to the HM Cell.

• Spill Reporting: In the event of any chemical spill or environmental release, the Contractor shall immediately notify the Base Civil Engineers at 937-257-6764. All spill remediation costs shall be borne by the Contractor.

5.3 Accident and Incident Reporting

• Immediate Notification: The Contractor shall report any accident resulting in bodily injury or damage to government property to the CO or COR within 1 hour of the occurrence.

• Scene Preservation: The Contractor shall secure and preserve the scene of any major accident to facilitate a proper investigation.

6.0 SECURITY REQUIREMENTS & PERSONNEL

QUALIFICATIONS

6.1 Base Access and Identification

• Access Request Forms: Contractor personnel requiring access to Wright-Patterson AFB shall complete and submit a "Request for Identification Credential" (WPAFB Form 1440) for each employee.

• Processing Lead Time: The Contractor shall submit all WPAFB Form 1440 access requests a minimum of 10 to 15 business days prior to the scheduled start date (September 25, 2026) to allow sufficient lead time for administrative vetting and credential issuance.

• Credential Pickup: Completed requests must be submitted to the WPAFB Pass and Registration Office (Building 268) to obtain a valid AFMC Form 87 entry badge.

• Escort Requirements: Contractor personnel shall remain strictly within authorized work zones. Government escorts shall be available and provided to the Contractor if access to secure roofs or restricted interior areas is necessary. The Contractor shall coordinate these requirements with the AFIT Facility Manager/COR at least 48 hours in advance of the required access. No physical keys or combinations shall be issued directly to the Contractor.

6.2 Contractor Representatives & Personnel

• Designated Representative: The Contractor shall designate a primary and alternate contract representative in writing to the CO.

• Communication Standards: Designated representatives must be fully proficient in reading, writing, speaking, and understanding English.

• Response Requirements: The Contractor’s representative must be reachable by telephone and shall respond to official government inquiries within 4 hours during regular operating hours.

• Conflicts of Interest: The Contractor shall not employ any active US Government or Department of the Air Force employee if such employment constitutes a conflict of interest under the Joint Ethics Regulation (DOD 5500.7R).

7.0 SPECIFIC BUILDING SPECIFICATIONS & PHOTO LOGS

7.1 Baseline Technical Matrix

The baseline requirements and access conditions for each building are summarized below. The Contractor shall cross-reference the designated physical photo logs attached to the primary project file for exact river rock site location and physical site restrictions.

7.2 Building Details and Photo References

(Note: Photographic and utility reference logs are attached to the official contract documentation).

• Building 20640 Photo Logs:

• Approximately 130,000 gross sq. feet

• Building 20641, 20642, 20643 & 20646 Photo Logs:

• Approximately 118,000 gross sq. feet

• Building 20644 Photo Logs:

• Approximately 29,914 gross sq. feet

8.0 QUALITY ASSURANCE & BILLING

8.1 Quality Assurance Surveillance

The Government will evaluate the Contractor's performance periodically in accordance with commercial standards.

8.2 Payment Terms

Payment representing 100% of the contract value shall be authorized upon the final, acceptable completion of all requirements outlined in this PWS. No partial progress payments will be authorized.

8.3 Invoicing Submission

The Contractor shall submit all invoices electronically through the DoD Wide Area Workflow (WAWF) portal upon service sign-off.

9.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The following table establishes the required outcomes, the standard, the Acceptable Quality Level (AQL), and the Government’s surveillance method.

Performance Objective

Standard Acceptable Quality Level

(AQL)

Method of Surveillance

River Rock Border Installation

A uniform 3-foot wide border (with noted exceptions in section 1.1 above) of #4 river rock is installed over a fully secured commercial-grade weed barrier with no gaps or exposed soil.

95% of the total linear footage meets the standard upon inspection.

Inspection and acceptance of services upon completion of service.

https://wawf.eb.mil/ https://wawf.eb.mil/

Site Preparation & Cleanup

Lawful removal and disposal of all excavated turf, soil, and debris.

Work site is left clean and orderly.

Zero allowable deviations upon completion of the project.

Inspection and acceptance of services upon completion of service.

Protect Government Property

Zero damage to building exteriors, sidewalks, landscaping, and underground utilities.

Zero allowable deviations.

Contractor repairs/replaces damage at own expense.

Inspection and acceptance of services upon completion of service.

9.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)