FA860125R0001 Attachment 3 PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

MAINTENANCE OF THE AIRCRAFT FIRE

TRAINING FACILITY (AFTF)

6 August 2024

88th CES/CEOES

WPAFB

FA860125R0001

Attachment 3

PERFORMANCE WORK STATEMENT (PWS) FOR

MAINTENANCE OF THE AIRCRAFT FIRE TRAINING FACILITY (AFTF)

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, labor, tools, equipment, transportation, materials, and parts necessary to maintain, repair, and inspect the Aircraft Fire Training Facility located at 4091 Riverview Road, WPAFB to ensure its serviceability and prevent deterioration in operational effectiveness. The contractor shall provide compliance with this PWS, Air Force Technical Order (TO) 35E1-2-13-1 – Operation and Maintenance Instructions for Aircraft Fire Training Facilities, commercial standards manufactures’ recommendations, procedures, and technical data, local, state, and federal guidelines as applicable to the work.

1.1. Basic Services: The contractor shall perform the following requirements:

1.1.1. Inspection and Preventive Maintenance Services of Aircraft Liquid Petroleum Gas (LPG) Live Fire Trainers. The contractor shall maintain one (1) constructed aircraft LPG trainer located at the following location: identified as 4091 Riverview Road, WPAFB, OH. The contractor shall perform all inspections and preventive maintenance in accordance TO 35E1-2- 13-1, this PWS, and commercial standards for Aircraft Live Fire Trainer Facility (AFTF) Inspection & Testing Requirements.

1.1.2. Winterization of Facility: The contractor shall perform winterization services in accordance with T.O. 35E1-2-13-1, SWP 005 01. The contractor shall coordinate with the Contracting Officer and or the Contracting Officers Representative (COR) at WPAFB to schedule the winterization preventive maintenance. All winterization maintenance shall be accomplished NLT 5 December of the calendar year or within 2 weeks of notification from 788 CES/CEXFT;

whichever occurs first. Maintenance to include;

• Reinstall sump pump in the sump opening to provide draining of the burn pit so that maximum precipitation throughout the winter will keep the water level of the pit below the inlet valve. This eliminates the possibility of water freezing and causing destruction to the utilities under the stone surface. (Air lines, Coax valves, Igniters).

• Remove water from the lines feeding the burn pit and water jackets.

• The pump in the water retention pond shall be removed during the winter months to prevent freezing.

• Switch/Control panel shall be sprayed or coated with a protective layer to prevent corrosion and freezing of control switches and electrical contacts.

• All airframe igniters shall be blown out with compressed air, covered, or removed to prevent freezing.

• All water shall be removed from the running fuel supply lines.

• After pond is drained, the ground burners and co-axial valves shall be free of water to prevent freezing of parts.

• The contractor shall perform a semi-annual inspection according to T.O. 35E1-2-13-1, 25

June 2013

1.1.3. Spring Start-up Return to Service/De-winterization: The contractor shall perform de- winterization services in accordance with T.O. 35E1-2-13-1, SWP 005 02. The contractor shall coordinate with the Contracting Officer and/or the COR at WPAFB to schedule de-winterization preventive maintenance. All de-winterization maintenance shall be accomplished NLT 1 April of the calendar year to include;

• All switches shall be lubricated.

• Air system shall be pressurized and checked for leaks.

• LP gas system shall be pressurized and checked for leaks.

• Remove sump pump from burn pit area and store in the control tower.

• Pump shall be re-installed during return to service in water retention pond. The inlet strainer shall be clean and all debris removed.

• The burn pit and all igniter coolers shall be checked and positioned so water sprays across the face of the water-jacketed conduit.

• All igniters shall be de-winterized, cleaned and operational check performed for proper function.

• Complete operational check of the entire system shall be accomplished. This shall include the process accomplished by Air Force Civil Engineer Support Agency (AFCESA) for final certification.

• Inspect environmental liner in the retention pond; checking for wear/tear, leaks, and ensuring the ability of the system to contain water. Repair as necessary.

• The contractor shall perform a semi-annual inspection of the entire AFTF according to T.O. 35E1-2-13-1, 25 June 2013, during spring start-up and return to service maintenance.

1.1.4. Reports. The contractor shall submit complete reports of all inspections, maintenance and services accomplished. The reports shall be submitted to the COR within 10 working days after completion. The report shall include date, contractor personnel’s name, record of conditions found, repairs, recharging, and all replacement parts used. Replacement parts will be coordinated with the COR prior to installation. All records, documents, and associated papers provided by the Contractor or generated during the period of this contract become government property and shall be returned to the government upon contract termination or contract completion. During the contract period, all records, documents, and associated papers shall be available for Government review.

1.1.5. Emergency Repairs: The Aircraft Fire Training Facility Emergency repairs are deemed as those which otherwise left unrepaired would make the AFTF unserviceable. The contractor shall respond to emergency repairs within 72 hours of notification from 88CES/CEOES. The contractor shall notify the Contracting Officer and/or the COR at WPAFB.

• Perform system shutdown situation repairs on the trainer to provide full operational standards. Contractor is to provide all materials, parts, labor, management, transportation, equipment and tools to perform emergency repairs.

Contractor shall provide documentation to justify fair and reasonable price for all parts and material prior to conducting work. The contractor shall receive notice from 88 CES/CEOES for shutdown situation repairs.

• The contractor shall submit a purchasing plan 10 working days after award of contract, to be used for this contract. The plan will include, but not be limited to the following:

• Obtain parts, materials or services at the lowest possible price to the government.

• A minimum of three (3) quotations is required on unit purchases exceeding $2,500.

Quotes will be submitted to the contracting officer including the manufacturer’s current technical data (e.g., catalog, cuts or brochures) for approval.

• Competitive quotations are not required on unit purchases equal to or less than $2,500.00 as long as the price is considered reasonable by the Contracting Officer.

• If three (3) quotes cannot be obtained, evidence of the reasonableness of the price shall be documented and submitted to the Contracting Officer.

• All purchase orders (PO’s) for parts, materials, without exception, shall be approved through the Contracting Officer.

2. SERVICES SUMMARY.

The Government will evaluate the Contractor performance in accordance with the following criteria. Performance evaluations will be rendered in one or more Government databases for that purpose.

Performance Objective PWS Para

Performance Threshold Method of Surveillance

SS #1 Winterize Aircraft Fire Training Facility 1.1.2

The contractor shall winterize the Fire Training Facility within 2 weeks of notification from 88 CES/CEOES. The contractor shall perform a semi-annual inspection during winterization.

100%

SS #2 Spring start- up/return to service 1.1.3

The contractor shall perform spring start-up and return to service maintenance within 2 weeks of notification from 88 CES/CEOES. The contractor shall perform a semi-annual inspection during spring start-up and return to service maintenance.

100%

SS #3 Reports 1.1.4

The contractor shall submit a complete report of all inspections, maintenance and servicing accomplished within 10 working days after completion of work.

100%

SS #4 Emergency Repairs 1.1.5

The contractor shall perform emergency repairs within 72 hours of notification from 88 CES/ CEOES.

100%

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government does not anticipate providing any government furnished property (GFP).

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL The contractor shall develop and maintain a quality program to ensure maintenance on the Aircraft Fire Training Facility is performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. At any time during contract performance, the government has the right to require revisions of the QCP at no cost to the government should the incorporated plain fail to control the quality of service provided. The plan shall include, but is not limited to the following:

• A description of the inspection system, addressing all services listed in the Service Summary

• Title of the individual(s) who shall perform the inspections and their organizational placement.

• A description of methods for identifying, correcting, and preventing defects in the quality of service performed before the level becomes unacceptable.

• On-site records of all inspections conducted by the contractor. The inspections records format shall include the following:

o Name of the service company.

o Name of the person performing the work.

o Date, Time, and location of inspection.

o Signature block for the person performing the inspection.

o Rating of acceptable or unacceptable.

4.2. QUALITY ASSURANCE. The Government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

4.3. HOURS OF OPERATION. Normal duty hours at Wright-Patterson Air Force Base are Monday through Friday from 0700-1600.

4.4. Federal Holidays. The following federal holidays will be observed by the contractor except where Service Contract Act specifies differently.

• New Year’s Day - 1 Jan

• Martin Luther King Jr Day-3rd Monday in Jan

• Washington’s Birthday - 3rd Monday in Feb

• Memorial Day - last Monday in May

• Juneteenth- 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in Sep

• Columbus Day - 2nd Monday in Oct

• Veteran’s Day - 11 Nov

• Thanksgiving Day - 4th Thursday in Nov

• Christmas Day - 25 Dec

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance or at a day and time agreed upon in writing by the government and contractor.

4.5. Base Closures.

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base. In the event the Base Commander determines it necessary to close the base due to adverse weather, or a base or local disaster, security problems or other event, local radio and television stations will be notified.

Television Stations Radio Stations

• WHIO 7

• WBNS 10

• WKRC 12

• WKEF 22

• AM- WHIO 1290

• FM- WHKO 99.1

4.6. SECURITY REQUIREMENTS. The contractor shall submit a letter, following current “Pass and Registration” guidelines, for signature approval by the CO. The contractor shall complete a “Request for Identification Credential” (AFMC Form 496) for each employee requiring access to Wright-Patterson AFB.

The request shall be submitted to Pass and Registration (building 10286). The government shall provide a completed “Identification Credential” (AFMC Form 3876), which shall be issued, displayed, and surrendered as directed in AFI 31-209, The Air Force Resource Protection Program.

4.7. CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE SERVICES DURING

CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS

COMBATANT COMMANDER. Performance of service During Crises Declared by the National Command Authority. All services to be performed under the contract have been determined to be essential for performance during crises. According to Department of Defense Instruction (DoDI) 3020.37, Continuation of Essential DOD Contractor Services during a Crises, and Air Force implementation thereof, it is determined by Functional Director or Contracting Officer the contractor will be required to perform during crises situations.

4.8. SCHEDULE COORDINATION. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

4.9. ENVIRONMENTAL CONTROL. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies, and standards related to environmental matters. Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Safety Data Sheets (SDS) for all chemicals. A copy of all MSDS will be provided to the CO/COR. The SDS data is subject to random checks by the government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of HAZMAT used, including but not limited to solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

4.9.1. Contractor is responsible to follow requirements in WPAFB Section 01 35 43 (General Environmental Protection Requirements) found in Appendix A.

4.9.1.1. The following Submittals from WPAFB Section 01 35 43 are required:

4.9.1.2. The Contractor shall designate a primary and alternate environmental coordinator. The environmental coordinator shall serve as the Contractor's single, integrated point of contact for all environmental questions and requirements. This individual shall be responsible for providing the Contractor's response to all environmental requirements and shall be authorized to direct the Contractor's organization to respond to environment requirements.

4.9.1.3. Within 15 days after receipt of Notice to Proceed (NTP) submit an Environmental Coordinator Designation and Application for RCRA Training, listing the names and telephone numbers of the designated environmental coordinator and alternate. The phone numbers shall include both the usual business telephone number and a 24-hour emergency telephone number where the individual can be reached at any time for an environmental emergency. If the designated individuals have completed the WPAFB Installation RCRA Training course within the previous 12 months, indicate the date of prior completion. The RCRA Training is a one-hour course that explains local procedures and requirements for the management of HAZMATs and HW. Upon receipt of the application, 88 CEG/CEIE will contact the individuals to schedule the course.

4.10. ASBESTOS. Section 29 CFR 1910.1001(j)(7)(iv) requires the employer (Contractor) shall provide an asbestos awareness course, at no cost to Contractor employees who perform operations in an area which contains asbestos-containing material (ACM) or presumed asbestos containing materials (PACM). VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) is obligated to determine if any exposure to ACM may result in performing work under the contract.

4.11. VOLUNTARY PROTECTION PROGRAM.

Applicability: This section of the PWS applies to “Applicable Contractors” as defined below.

• Definitions:

Applicable Contractor. A contractor whose employees worked at least 1,000 hours at the site in any calendar quarter within the last 12 months and is NOT directly supervised by the applicant (installation).

Days Away, Restricted, and or Transfer Case Incident Rate (DART). The number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or job transfer that a site has experienced in a given time frame.

Total Case Incidence Rate (TCIR) - Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

Voluntary Protection Programs - The Voluntary Protection Program (VPP) promotes effective worksite-based safety and health. In the VPP, management, labor, and OSHA establish cooperative relationships at workplaces that have implemented a comprehensive safety and health management system. Approval into VPP is OSHA’s official recognition of the outstanding efforts of employers and employees who have achieved exemplary occupational safety and health.

Requirements Wright Patterson AFB uses VPP recognition under the OSHA Voluntary Protection Program (VPP).

VPP impacts all “applicable contractors” operating on Air Force Installations. The contractor shall be responsible for ensuring their employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements.

The contractor shall follow the safety and health rules of the installation or VPP site. Detailed information on VPP is available on the OSHA website at http://www/osha.gov/dcsp/vpp/index.html. The contractor shall submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer not later than 10 calendar days after contract award. The contractor’s plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct, and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. The plan shall:

• Demonstrate a management commitment to employee safety and health.

• Identify the application of the safety and health plan to subcontractors.

• Identify the roles and responsibilities of the following individuals with respect to safety and VPP:

Management, Supervisors, Employees, and Safety Coordinator.

• Identify applicable safety rules and regulations.

• Include a worksite hazard analysis to include base-line hazard identification and required control measures.

• Include a job site analysis to include hazards of tasks required to control measures.

• Identify employee safety and health training requirements and the documentation process.

• Include a workplace inspection frequency, to include identifying the individual conducting the inspections.

• Include employee hazard reporting procedures.

• Identify individual(s) responsible for corrective action of hazards.

• Identify first aid/injury procedures.

FA860125R0001

http://www/osha.gov/dcsp/vpp/index.html

• Identify procedures for accident investigation and reporting.

• Identify emergency response procedures.

• Identify the process for tracking controlled hazards in contractor work areas.

The contractor shall submit their Total Case Incidence Rate (TCIR) and Days Away, Restricted, and or Transfer Case Incident Rate (DART) rates and OSHA Form 300A annually to the contracting office for consolidation and submission as part of the installation’s annual VPP Safety and Health Management report. TCIR and DART rates are due by the 15th of January of each year.

The contractor’s Quality Control Plan shall identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations.

The contractor shall establish these VPP requirements for all subcontractors who qualify as applicable contractors under the resulting contract.

4.12. CONTRACTOR MANPOWER REPORTING REQUIREMENTS. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at https://www.sam.gov.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year. Should contractors have issues using SAM, they should contact the Federal Service Desk at https://www.fsd.gov.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

User Manuals: User manuals for government personnel and contractors are available at the SAM link at https://www.sam.gov and then click Help. There is an additional guidebook located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

https://www.sam.gov/ https://www.fsd.gov/ https://www.sam.gov/ https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr

Appendix A Section 01 35 43

General Environmental Protection Requirements

This will be provided as a separate attachment.