Atch 2 - PWS_Floor Maintenance Service.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

FLOORING MAINTENANCE SERVICE

04 AUG 2025

I. BACKGROUND: The 88th Communication Squadron/SCXX has a requirement for flooring maintenance. The contractor shall ensure that all flooring surfaces within the facilities listed in section 11 below. The type of flooring include Vinyl Composition Tile (VCT), Ceramic Tile, and Carpet. Flooring are to be maintained to the highest standards of cleanliness, appearance, and functionality and service will be performed at Wright Patterson AFB OH, Area A.

II. MINIMUM TECHNICAL REQUIREMENT: The contractor shall meet the following Technical Requirements.

The Contractor will supply all necessary equipment and supplies including but not limited to labor, tools, cleaning supplies and other related items to complete annual maintenance to include extraction services on carpet and tiles, strip and wax on Vinyl Composite Tile (VTC), and deep clean / seal ceramic tiles, sanitize and seal vinyl coated stairwells. The Contractor shall be liable for repairs necessitated by abuse, misuse, unauthorized modifications, neglect, accidents, improper operation, or any external causes including, but not limited to, fire, water, power failures, explosions. For the causes listed above, the Contractor has submitted in writing to the Government a description of work required to be performed and request the consent of the Government to perform work. Contractor shall provide one visit per year up to a maximum of sixty (60) days, which shall include but not be limited to the following:

a. VTC flooring: Sweep all areas and remove debris. Remove old layers of wax and apply new protective coatings. This should include edge work to ensure uniform finish across the floor. Repairs: Immediate attention to any damaged or loose tiles to prevent further degradation or safety hazards.

b. Ceramic Tiles: Grout Maintenance. Deep cleaning of grout lines, potentially including re-grouting or sealing to prevent staining and bacterial growth. Slip Resistance: Ensure that cleaning methods do not compromise the slip- resistant properties of the tiles, particularly in high-traffic or wet areas.

c. Carpet: Deep Cleaning. Deep cleaning through hot water extraction or other approved methods to rejuvenate carpet fibers and remove embedded dirt.

III. MINIMUM PERFORMANCE REQUIREMEENT: The contractor shall meet the following Performance Requirements.

a. COMPETENCY OF CONTRACTOR PERSONNEL: All service performed under this contract shall be performed by competent personnel, fully trained to perform the required maintenance in accordance with the best commercial practices without unnecessary delays or interference with the government functions. The maintenance personnel shall have completed applicable maintenance training specified by the original equipment used for the maintenance of the floors.

b. SINGLE POINT OF CONTACT: The Contractor shall identify a 24-hour/seven day a week single point of contact (service facility and corresponding telephone number) for Government personnel requesting services to be performed under this contract. If the point of contact is not within the local calling area, the contractor shall provide a toll-free number for such service. The Contractor shall make answering arrangements to enable its maintenance representative to receive notice of a service request or provide an answering service or other telephone coverage to permit the Government to make timely contact through all periods of coverage.

c. DAMAGED MATERIALS: The Contractor shall replace any Government-owned materials, which are damaged by malfunction of Contractor-maintained equipment, Contractor-provided equipment, or by Contractor fault, with material of equal or better quality.

d. SECURITY CLEARANCE: Requirement for security clearance is not anticipated. If, however, security clearance is determined to be necessary, the Contractor shall ensure that maintenance personnel complete all security forms (personal history, fingerprint card, and other applicable details) within 30 calendar days following notification of the requirement form the Government.

e. PROOF OF RESOURCE: Upon request by the Government, the Contractor shall show evidence of proper level or resources to perform tasks under this contract, such as ownership or licensing of spare parts, diagnostic and repair tools, documentation and employment of personnel.

IV. MAINTENANCE: The contractor shall coordinate with facility management to schedule maintenance activities at times that least disrupt daily operations.

V. GOVERNMENT REGULATIONS: All contractor personnel performing work under this contract shall comply with all applicable Air Force and local regulations. Of specific concern are regulations regarding security, wearing of badges, access lists, and safety.

VI. QUALITY ASSURANCE: Regular inspections by the facility management or a designated representative will be conducted to ensure compliance with the contract's standards. Feedback from occupants or users of the facility, when provided, should be considered to address any concerns regarding cleanliness or damage.

VII. DELIVERY/PLACE OF PERFORMANCE: The floor maintenance service shall be performed one (1) time per year at the following addresses:

a. Building 10271 – Area A - 2721 Sacramento St, WPAFB, OH, 45433

• Sanitize, extraction service carpet, 14373 Sq Ft

• Sanitize, sealing service ceramic tile in 8 restrooms, 1351 Sq Ft

• Sanitize, clean, protect, strip and wax landings, stairwell, 448 Sq Ft

• Sanitize, Strip, wax VCT, 4157 Sq Ft

• Sanitize 125 ceiling vents

• Sanitize 77 windows / doors

b. Building 11455 - Area A - 3810 Communications Blvd, WPAFB, OH, 45433

• Sanitize, extraction service carpet, 14043 Sq Ft

• Sanitize, sealing service ceramic tile in 4 restrooms, 648 Sq Ft

• Sanitize, clean, protect, protect, epoxy floor, 291 Sq Ft

• Sanitize, clean, protect, vinyl coated stairwell, 250 Sq Ft

• Sanitize 92 ceiling vents

• Sanitize 46 interior windows / RR windows

c. Building 11457 – Area A – 2891 Sherwood St., WPAFB, OH, 45433

• Sanitize, extraction service carpet, 7279 Sq Ft

• Sanitize, sealing service ceramic tile in 3 restrooms, 467 Sq Ft

• Sanitize, clean, protect, vinyl coated stairwell, 107 Sq Ft

• Sanitize, Strip, wax VCT, 621 Sq Ft

• Sanitize 51 ceiling vents

d. Building 11420 – Area A – 3896 Lear St., WPAFB, OH, 45433

• Sanitize, extraction service carpet, 2147 Sq Ft

• Sanitize, sealing service ceramic tile in 5 restrooms, 955 Sq Ft

• Sanitize, clean, protect, vinyl coated stairwell, 107 Sq Ft

• Sanitize 9 interior windows

• Sanitize 14 ceiling vents

e. Building 11416 – Area A - 3844 Communications Blvd - WPAFB, OH, 45433

• Sanitize, extraction service carpet, 4684 Sq Ft

• Sanitize, sealing service ceramic tile in 3 restrooms, 263 Sq Ft

• Sanitize, Strip, wax VCT, 284 Sq Ft

• Sanitize 46 ceiling vents

f. Building 30258 – Area A – 5237 Cooper St., WPAFB, OH, 45433

• Sanitize, sealing service ceramic tile in 6 r estrooms, 921 Sq Ft

• Sanitize, extraction service carpet rooms 2, 3, 4, 5, 6, 10, 11 & 12, 2235 Sq ft

• Sanitize, Strip, wax VCT, 369 Sq Ft

• Sanitize 24 ceiling vents

Bldg. 10271 Area A 2721 Sacramento Street WPAFB, OH, 45433 Bldg. 11416 Area A 3844 Communications Blvd WPAFB, OH, 45433 Bldg. 11420 Area A 3896 Lear Street WPAFB, OH, 45433

Bldg. 11455 Area A 3810 Communications Blvd WPAFB, OH, 45433 Bldg. 11457 Area A 2891 Sherwood Street WPAFB, OH, 45433 Bldg. 30258 Area A 5237 Cooper Street Area A WPAFB, OH, 45433

8.0 INVOICE AND PAYMENT: The contractor shall be paid upon submission of a properly prepared invoice and after final inspection and acceptance has been made. A proper invoice shall cite the contractor’s name and address, invoice number, invoice date, order number, contract line-item number (CLIN), description of the supplies or service, unit of issue, unit price and extended price, terms of any prompt payment discount offered, and who to notify in the event the invoice is defective. The invoice shall be submitted to in Wide Area Work Flow (WAWF) in accordance with the terms of the final contract award”.

9.0 DELIVERY PROCEDURES COMMERCIAL VEHICLES: All vehicles larger than a large pick‐up truck are required to be inspected by the Wright‐ Patterson Air Force Base Commercial Vehicle Delivery Gate (CVDG) prior to entering the installation. Vehicles to be inspected include, but are not limited to, the following:

• Step van/panel truck

• Tractor/trailer, box, and flatbed containing cargo

• Tanker trucks

• Box Trucks

• Tour buses

• Garbage/recycled waste trucks

• Concrete trucks/mixers, dump trucks

• Cranes, recreational vehicles, petroleum tanker

9.1 This inspection will be conducted at Gate 16A located off State Route 444. The following are exceptions to vehicles utilizing the CVDG:

9.1.1 If the vehicle has the product inside (concrete and asphalt trucks) and timely delivery is necessary due to product deterioration it does not need to enter the CVDG. To bypass the CVDG, the contractor shall submit a list containing drivers’ names, social security numbers and the state in which the driver's license is held for those drivers who will be entering the base. This shall be accomplished 24 hours prior to requested entry time. If entry is requested on Monday, this list must be submitted by Friday at 1630 hours. All lists shall be submitted to the 88th ABW/CE Directorate contract inspector. The only gates that may be used under this exemption shall be 15A, 26A, 38A, and gate 1B. If the driver's name is not on the list, he/she will not be allowed access to the installation through these gates and the base will not assume liability for denied access.

9.1.2 If a delivery vehicle must exit, and then re‐enter the base to complete its route, the vehicle shall be resealed upon exiting the base. After initially passing through the commercial vehicle delivery gate, trucks shall be resealed at Gates 15A, 38A and 22B.

The resealing of the trucks will allow them to continue to any other area of the installation (Areas A, B, or Kittyhawk) without reprocessing through the CVDG.

To receive resealing assistance, the drivers shall physically stop at one of the three authorized gates and request the installation entry controller to reseal their truck and provide the next location of their delivery. The controller will reseal the truck and give the delivery driver a pre‐clearance form. The driver shall present the pre‐clearance form to the entry controller at the next point of installation entry. This reentry can be at any base gate.

9.1.3 Wright Patterson Integrated Defense Plan, paragraph 3.10.12.9.2. All irregular deliveries will be sent to the CVDG for inspection. All visitors, which include contractors and commercial vendors without proper background checks and contractor passes, will not be allowed on WPAFB unless escorted by the receiving agency. This will take place after the individual(s) are issued a pre‐ clearance form at the CVDG. After successful completion of the vehicle inspection, the receiving agency will escort the individual to and from their destination on WPAFB. An inspector at the CVDG will contact the receiving agency, informing them to send an escort to the CVDG. Escorts will remain with the vehicle at all times while it is on WPAFB.

9.2 Vehicles may be subject to an inspection at any of installation entry control points during a directed random antiterrorism measure (RAM). Any commercial vehicle, regardless of size, can be directed to the CVDG at the discretion of the installation entry controller.

Bldg 11455 First Floor

Bldg 11455 Second Floor

Bldg 11420

Bldg 30258

Bldg 11457